[OSGeo-Discuss] Costly FOSS4Gs

[Till Adams]

Dear list,

I can invite everybody, to follow the RfP process for FOSS4G 2019 [1] -
including the questions to the teams. This will show, that we as CC have
the cost factor always in mind. When discussing about prices, please
take into account, that conference fee normally is 1/3 - 1/5 of the
total costs you have when visiting a FOSS4G.

Also I'd like to invite everybody to make even small donations to the
travel grant programme. We will announce, when the TGP for 2018 is setup.

Cheers, Till


[1] https://wiki.osgeo.org/wiki/FOSS4G_2019_Bid_Process


Am 18.10.2017 um 09:30 schrieb Andrea Aime:
> On Wed, Oct 18, 2017 at 8:39 AM, Bruce Bannerman
> <bruce.bannerman.osgeo at gmail.com
> <mailto:bruce.bannerman.osgeo at gmail.com>> wrote:
>
>     When you look at the costs associated with a person attending a
>     typical international FOSS4G event, the actual conference fees a
>     small amount of the actual cost.
>
>     Consider airfares, transportation, accomodation, meals, lost wages
>     etc. There is nothing that an LOC can do about these individual costs.
>
>
> Ah hem, nothing that the LOC can do once the conference site is
> chosen, but something that OSGeo can do when assigning the location
> and timing.
> And I believe that is happening, if I'm not wrong for the first time
> the LOC needs to provide expected cost of airfare and accommodation as
> part
> of their proposal, which will make people consider carefully that
> aspect too. 
>
> Another aspect that was not cited but that I heard in conversations
> and believe is important, it's that it is really hard to compress
> the cost of a large conference: the LOC needs a place that can host
> 1000 people, and that can give internet to this many people,
> that places forces the catering package on you (I've been told by
> several conference chairs there no way to dodge that) and the 
> two together make up for a large amount of the cost.
>
> So, besides some exceptions (think FOSDEM) it seems the only way to
> setup a cheaper conference is to make a smaller
> one that can be hosted at a university or in a smaller conference
> center. Hence the focus on the local conferences.
> I believe the threshold is at around 500 people, larger than that one
> is hung on the costly options.
>
> Cheers
> Andrea
> ==
>
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