[OSGeo Finance] New Treasurer

[Dave McIlhagga]

Hi Frank

re. getting 2007 formally approved -- I really don't want to hold  
things up any longer if we can help it. What we have is accurate to  
the best of our knowledge -- and although I'm not entirely certain  
what the best way would be to handle the GDAL situation -- I think the  
class breakdown at least identifies it. I would urge us to find a way  
to more clearly identify funds that are specifically available for  
projects vs. general funds through our financials for future year  
however.

On that note -- I'd like to motion that we approve the 2007 financials  
as is.

+1 from Dave





On 8-Aug-08, at 12:48 PM, Frank Warmerdam wrote:

> Folks,
>
> I was made OSGeo treasurer today by the board.
>
> Dave - I am very pleased that you have agreed to stay on the finance  
> committee!
> I appreciate your efforts as Treasurer, and your continued input.
>
> This makes our current membership:
>
>    * Frank Warmerdam (Treasurer)
>    * Dave McIlhagga
>    * Jo Walsh
>    * Paul Ramsey
>    * Ken Tamura
>    * Tyler Mitchell
>
> The board accepted the current financial report pending a final formal
> acceptance of it by the finance committee (with no substantial  
> changes from
> what is currently posted).
>
> Dave - perhaps you could make a motion to adopt the current report, or
> work with Tyler to incorporate any last changes and then make a  
> motion?
>
> For upcoming work there are a few things I'd like to address:
>
> 1) Working out what our tax submission situation is.  My  
> understanding is
>   that we have some time when launching a new corporation before we  
> have
>   to start making tax filings, but I'm assuming we must soon be due to
>   start filing.  Have we made any previous tax filings?  Can anyone  
> comment
>   on when we need to file by?  Are we planning to prepare filings all
>   by ourselves or would we retain some help to prepare filings?
>
>   Depending on what resources we have internally, I'd be inclined to  
> get
>   some outside support for our first filings, and *hopefully* we  
> could then
>   file ourselves using the first filing as a template.
>
> 2) I would like to prepare some income projections, and "fixed  
> expenses"
>   before FOSS4G so that the board has some idea of our financial  
> parameters.
>   I'm assuming they will give some broad stroke direction for a 2009  
> budget,
>   and then we will prepare a more detailed budget for final approval  
> by the
>   board before the end of the year.
>
> 3) I think there is room for some iterative improvement in how we do  
> our
>   bookkeeping and produce quarterly and annual reports for the board.
>
> 4) I'd like to document our financial procedures.  How things get  
> approved.
>   What sort of review happens for spending items.  Who has access to  
> what.
>
> I'm interested in feedback from the rest of you on other things you  
> think we
> need to address in the coming months and/or items anyone here might  
> like to
> take a lead on.
>
> Best regards,
> -- 
> --------------------------------------- 
> +--------------------------------------
> I set the clouds in motion - turn up   | Frank Warmerdam, warmerdam at pobox.com
> light and sound - activate the windows | http://pobox.com/~warmerdam
> and watch the world go round - Rush    | Geospatial Programmer for  
> Rent
>
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