[OSGeo Finance] Finance Report

[Ken Tamura]

Alternatively, can hiring an office manager be leveraged to do the accounting work and other necessary duties to alleviate the general duties from the Exec Director?  Maybe this can be a part time position in the short term, the broadened into a full time position as the Organization grows.


Ken Tamura
Geospatial Solutions of Autodesk, Inc.
415-507-8313 (w)    415-299-1704 (c)


-----Original Message-----
From: Dave McIlhagga (External)
Sent: Wednesday, July 09, 2008 10:09 AM
To: Tyler Mitchell (OSGeo)
Cc: Ken Tamura; Finance List; Frank Warmerdam (External)
Subject: Re: [OSGeo Finance] Finance Report

That's understandable Tyler - no one's expecting you to be an
accountant (nor should we).

Perhaps something the board should consider is finding some means of
paying for this kind of service? I'm not sure what this would be --
but there must be bookkeeping / accounting services like this for
small organizations?

Thoughts?

Dave



On 9-Jul-08, at 1:00 PM, Tyler Mitchell (OSGeo) wrote:

> Hi Dave,
>
> Yes future costs are not part of the 2007 reports, so these are
> pretty much cash reports, (though at a quarterly scale there are a
> couple accrued donations from sponsors).  As a snapshot of 2007 I
> wouldn't expect 2008 commitments to be shown, but perhaps I should?
> Additional contracts for GDAL were not let until 2008 I believe, so
> that explains any missing ones there, but should that be in a 2008
> outlook column?  I thought of adding a budget comparison column too.
>
> The accrual approach is certainly something I'm still trying to get
> used to.  I find it hard enough to keep up with updating cash
> status.  Do I need to enter all upcoming costs into quickbooks - or
> perhaps only ones over a certain cost threshold?  We have several
> monthly costs, some that are under budget, etc. - so I guess we'd
> have to do a cash-vs-accrual report to give a true cash picture
> too.  I'm feeling more and more like I need some professional
> help .. for these financial things.
>
> Tyler
>
>
> On 9-Jul-08, at 9:23 AM, Dave McIlhagga wrote:
>
>> Hi Tyler,
>>
>> I've been through the documentation - the one thing I'm not clear
>> on is our cash vs income situation. I'm not certain -- but it seems
>> like these numbers reflect the cash side rather than income? For
>> instance -- there is significant income from project sponsors (for
>> GDAL) but no indication of a liability for future contracting that
>> OSGeo is on the hook for. There may be other examples like this
>> that I'm not aware of.
>>
>> Could you provide some clarity on this? Although cashflow
>> management is important -- for a clear view of health and
>> sustainability of the organization (especially in an annual
>> report), it's critical that our income statement and balance sheet
>> be accurate.
>>
>> Thanks,
>> Dave
>>
>>
>>
>>
>> On 8-Jul-08, at 10:48 PM, Tyler Mitchell (OSGeo) wrote:
>>
>>> On 27-Jun-08, at 7:01 AM, Dave McIlhagga wrote:
>>>
>>>> In the meantime -- I will give the detailed information a review,
>>>> and would ask other interested committee members to do the same.
>>>> If possible I would ask that we have any questions about 2007
>>>> financials from the committee posted through this mailing list by
>>>> next Thursday. Given the Canadian and US holidays next week --
>>>> that's probably going to be pretty tight as it is.
>>>>
>>>> We could then look to vote on a recommendation to the board
>>>> concerning the financials early the week following.
>>>
>>> Any more thoughts or feedback?  If we have a board meeting this
>>> week it would be nice to have the financials recommendation put
>>> forward.
>>
>
> Tyler Mitchell
> Executive Director
> Open Source Geospatial Foundation
> tmitchell at osgeo.org
> P: +1-250-277-1621
> M: +1-250-303-1831
>
>