[FOSS4G-Oceania] Venue and dates for next conference

Mon Dec 3 12:31:22 PST 2018

I've sent an email to ALGIM, will let you know when I hear back.

And yes, even if we avoid a direct clash of dates, there will still be
impact if they're close together.

On Mon, Dec 3, 2018 at 2:57 PM Greg Lauer <gregory.lauer at gmail.com> wrote:

> Agree that we don't want it same week as ALGIM, but also we don't wont it
> same week as Pacific Conference..
>
> Daniel - can you reach out to ALGIM and see if they have a date in mind? I
> will reach out to the Pacific Conference and confirm the same. I am not
> sure that the SotM Asia event will have the same impact?
>
> The other issue will be of course is weather local government will have
> funds to send someone to both conferences, or have even have the time to
> attend both? Maybe Simon Nitz can give us some insight into this as a long
> ALGIM attendee?
>
> We also need to think what % NZ will make up of the conference (I suspect
> that it will close to 50/50) and how that will effect international
> visitors (including the Aussies!)
>
> On Mon, Dec 3, 2018 at 11:42 AM Alex Leith <alexgleith at gmail.com> wrote:
>
>> Maybe we need to reach out to those three events, ALGIM, Pacific GIS and
>> RS and SotM A and try to work out a way to schedule... if we're avoiding
>> dates based on last year's (this year's) dates, then it's a bit fuzzy...
>>
>> We probably could run at the same time as the PGIS&RS or SotM conference,
>> but I agree that avoiding the IT event is important.
>>
>> The venue sounds great!
>>
>> On Mon, 3 Dec 2018 at 12:32 Daniel Silk <dwsilk at gmail.com> wrote:
>>
>>> I don't think we can clash with ALGIM while we're in New Zealand.
>>> It's a large local government ICT conference, includes geospatial - if
>>> we clash we basically lose local government and vendors that work with
>>> local government.
>>> Lots of potential sponsor overlap - their sponsors this year included
>>> HERE, Eagle (Esri NZ), AWS, Catalyst IT and TechnologyOne.
>>>
>>> If we go a week later to avoid ALGIM, we clash with the Pacific GIS & RS
>>> Conference, if we go a week earlier we clash with State of the Map Asia ...
>>>
>>>
>>> On Mon, Dec 3, 2018 at 2:07 PM Sarah Goodwin <sarah.goodwin at monash.edu>
>>> wrote:
>>>
>>>> +1
>>>>
>>>> Venue option sounds ideal. Nice work on checking it out early!
>>>> As it was 'promoted' as 2019 it would be nice to keep it in the year...
>>>> I agree Nov is good for Uni timetables too.  This year we had clashes and
>>>> still so many people came so I don't know if any of those potential clashes
>>>> in Nov will reduce numbers too much.
>>>>
>>>
>>>> On Mon., 3 Dec. 2018, 12:01 Martin Tomko <tomkom at unimelb.edu.au wrote:
>>>>
>>>>> I agree with Greg, and +1 for me for a ~ similar timeslot as this year.
>>>>>
>>>>> This is a period where universities have free capacity, and none of
>>>>> the potential clashes in the calendar outlined matter much.
>>>>>
>>>>> M.
>>>>>
>>>>> *From: *FOSS4G-Oceania <foss4g-oceania-bounces at lists.osgeo.org> on
>>>>> behalf of Greg Lauer <gregory.lauer at gmail.com>
>>>>> *Date: *Monday, 3 December 2018 at 11:49 am
>>>>> *To: *Daniel Silk <dwsilk at gmail.com>
>>>>> *Cc: *foss4g-oceania <foss4g-oceania at lists.osgeo.org>
>>>>> *Subject: *Re: [FOSS4G-Oceania] Venue and dates for next conference
>>>>>
>>>>>
>>>>>
>>>>> Although it is a busy time of year I think the third week of November
>>>>> is suitable
>>>>>
>>>>>
>>>>>
>>>>> - Uni term is finished
>>>>>
>>>>> - Dovetails into the South Pacific GIS and RS conference
>>>>>
>>>>> - Wellington weather!
>>>>>
>>>>>
>>>>>
>>>>> As most of the other conferences have not confirmed 2019 dates then we
>>>>> should take the lead.
>>>>>
>>>>>
>>>>>
>>>>> We can ignore Ozri, and the SSSI conferences are regional, so don't
>>>>> think there is much conflict. We may struggle with 'competing funds' to
>>>>> attend conferences but I don't think time of year will matter for that.
>>>>>
>>>>>
>>>>>
>>>>> I think it is important that we lock in the dates now, especially as
>>>>> attendees may need to add to next years budgets, international travel etc.
>>>>> For some international travel budgets may be more difficult to manage.
>>>>>
>>>>>
>>>>>
>>>>> I think the venue would work well - central location and enough space
>>>>> - do we have any idea of costs?
>>>>>
>>>>>
>>>>>
>>>>> Greg
>>>>>
>>>>>
>>>>>
>>>>> On Mon, Dec 3, 2018 at 10:06 AM Daniel Silk <dwsilk at gmail.com> wrote:
>>>>>
>>>>> Hi all
>>>>>
>>>>>
>>>>>
>>>>> Sorry I missed most of Friday's meeting due to a fire alarm in our
>>>>> building (which was set off by a water leak?!).
>>>>>
>>>>>
>>>>>
>>>>> This may seem a little premature without having sorted the governance
>>>>> arragements, but venues are filling up fast so I'd like your thoughts.
>>>>>
>>>>>
>>>>>
>>>>> I've been working on a 2019 Events calendar:
>>>>> https://docs.google.com/spreadsheets/d/1-bueIooYwUH6q8PQIH0J0Ou_KOpWhmJQl9Qa690z_Ao/edit#gid=57941525
>>>>>
>>>>>
>>>>>
>>>>> November is *the busiest* time of the year.
>>>>>
>>>>>
>>>>>
>>>>> I am wondering about two options:
>>>>>
>>>>> 1. Second half of October - but all of Oct is an exam period at VUW so
>>>>> maybe we can't get any of the seminar rooms during that time. Still
>>>>> possibly too close to every else that is happening in November?
>>>>>
>>>>> 2. Second half of February 2020 - I know, I know, it's too far away
>>>>> and not in 2019, but it seems way more of a gap in the current events
>>>>> calendar.
>>>>>
>>>>>
>>>>>
>>>>> It would be great to hear some input on these.
>>>>>
>>>>>
>>>>>
>>>>> Also, on venue, I met with Victoria University of Wellington last week
>>>>> and they are keen to assist in helping us host, under a similar arrangement
>>>>> to University of Melbourne this year.
>>>>>
>>>>>
>>>>>
>>>>> Their proposed venue is Rutherford House in their Pipitea Campus:
>>>>> https://goo.gl/maps/6Btd98ZGp492
>>>>>
>>>>>
>>>>>
>>>>> It has a 300 seat lecture theatre, a 150 seat lecture theatre, a 60
>>>>> seat lecture theatre and a large number of seminar rooms (like 20 split
>>>>> across four levels??) that would suit for workshops. A few of the seminar
>>>>> rooms also have partition walls that can be removed and would allow a
>>>>> third, larger-than-60-seat space if we had 3 streams again.
>>>>>
>>>>>
>>>>>
>>>>> These rooms are accessed off a large foyer area on a mezzanine level
>>>>> that would be suitable for lunch and sponsor stands. The building was
>>>>> recently upgraded and has large windows wrapping all the way around, with
>>>>> views out over the historic Old Government Buildings and the Beehive (the
>>>>> executive wing of our Parliament). The main Wellington bus terminal is on
>>>>> one side of the building and the main Wellington railway station on the
>>>>> other side, so super convenient. It's about a 4 minute walk to the
>>>>> waterfront.
>>>>>
>>>>>
>>>>>
>>>>> They need some date ranges as soon as we can provide them in order to
>>>>> book us in.
>>>>>
>>>>>
>>>>>
>>>>> Thanks
>>>>>
>>>>> Daniel
>>>>>
>>>>>
>>>>>
>>>>>
>>>>>
>>>>> _______________________________________________
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>>>>> FOSS4G-Oceania at lists.osgeo.org
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>>>>>
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>>>>>
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>>>
>> --
>>
>> Alex Leith
>> 0419 189 050
>> _______________________________________________
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>>
>
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