[FOSS4G-Oceania] Venue and dates for next conference

Fri Dec 7 18:19:29 PST 2018

Okay I will ask VUW about availability from 19th-22nd November 2019 as
first priority on Monday.

I think we can target the same week annually but it's difficult to be super
strict on it when we are moving between cities and planning <1 year in
advance. I placed an enquiry with a commercial conference venue just to get
an idea of cost and they only had one week in November 2019 still available.

Cheers
Daniel

On Tue, Dec 4, 2018 at 1:59 PM Martin Tomko <tomkom at unimelb.edu.au> wrote:

> +1.
>
> This is the case with many others that set their dates relatively fixed,
> and allow for planning (e.g., ACM SIGSPATIAL, always 1st full week of
> Nov, GIScience/COSIT, alternating first half of Sept,…).
>
> M>
>
>
>
> *From: *Greg Lauer <gregory.lauer at gmail.com>
> *Date: *Tuesday, 4 December 2018 at 11:55 am
> *To: *Daniel Silk <dwsilk at gmail.com>
> *Cc: *Martin Tomko <tomkom at unimelb.edu.au>, adam steer <
> adam.d.steer at gmail.com>, foss4g-oceania <foss4g-oceania at lists.osgeo.org>
> *Subject: *Re: [FOSS4G-Oceania] Venue and dates for next conference
>
>
>
> Awaiting reply from Fiji. but I think we are good that we lock in the
> third week of Nov.
>
>
>
> Rather than us working around other conferences dates maybe we should make
> it clear that FOSS4G Oceania holds in conference on the 3rd week of
> November each year?
>
>
>
> G.
>
>
>
> On Tue, Dec 4, 2018 at 10:26 AM Daniel Silk <dwsilk at gmail.com> wrote:
>
> Thanks Martin, this is really helpful feedback.
>
> Now that I have confirmed that ALGIM is early November, there is no ISCRAM
> (biennial) and there is no FOSS4G Asia (biennial), I'm feeling more
> comfortable about late November.
>
>
>
> Greg - if you're able to confirm dates from the Pacific GIS & RS
> organisers, then I think we can ask VUW for availability with confidence
> that it'll all work out.
>
>
>
> Cheers
>
> Daniel
>
>
>
>
>
> On Tue, Dec 4, 2018 at 12:11 PM Martin Tomko <tomkom at unimelb.edu.au>
> wrote:
>
> Re venues: Depending on university and place, but in general you can ONLY
> get venues outside semesters. They usually end by end of October, and
> teaching resumes last week of Feb. Noone will deal with you in Feb, as all
> labs and teaching spaces are re-wamped, and who is not doing that, has
> either internal conferences, or is on leave or preparing teaching.
>
>
>
> IN general, the usual conference calendar goes: June – July, Nov, and some
> spots in early September, and in mid semester breaks around Easter. You
> will always have clashes, there is no way to avoid it. But I also believe
> that we must do it in these slots. People will pick and chose, and we will
> never have them all. We must make a judgment who is a more important
> segment – government and CSIRO (Yes), SME (yes), Academics (Yes) ,
> participants that would go to FOSS4G Asia ( I would say not, by numbers,
> this is an either or choice), ESRI customers (no), GIM, PGIS&RS –
> aspirationally.
>
>
>
> Maybe look at the numbers, and taylor a date in November with main
> segments in mind (Data driven) for next year, weighted to NZ, and then we
> will see.
>
> M.
>
>
>
> *From: *Daniel Silk <dwsilk at gmail.com>
> *Date: *Tuesday, 4 December 2018 at 9:41 am
> *To: *Martin Tomko <tomkom at unimelb.edu.au>
> *Cc: *adam steer <adam.d.steer at gmail.com>, Greg Lauer <
> gregory.lauer at gmail.com>, foss4g-oceania <foss4g-oceania at lists.osgeo.org>
> *Subject: *Re: [FOSS4G-Oceania] Venue and dates for next conference
>
>
>
> Yep, but November looks like it will continue to be a minefield of clashes
> year upon year, where other times of the year this appears to be much less
> of a problem.
>
>
>
> Is November considerably better than February for academic venues?
>
>
>
>
>
> On Tue, Dec 4, 2018 at 11:22 AM Martin Tomko <tomkom at unimelb.edu.au>
> wrote:
>
> I think there will always be clashes. We should settle on a regular slot,
> and in time ( may take some years) become THE first choice.
>
> M.
>
>
>
> *From: *FOSS4G-Oceania <foss4g-oceania-bounces at lists.osgeo.org> on behalf
> of adam steer <adam.d.steer at gmail.com>
> *Date: *Tuesday, 4 December 2018 at 8:32 am
> *To: *Greg Lauer <gregory.lauer at gmail.com>
> *Cc: *foss4g-oceania <foss4g-oceania at lists.osgeo.org>
> *Subject: *Re: [FOSS4G-Oceania] Venue and dates for next conference
>
>
>
> Let’s also confirm FOSS4G Asia’s 2019 intentions (may need to wait till
> they’re done). I wondered if the first week of December might work out
> (after Pacific GIS & RS) - but clashing with FOSS4G Asia is also not great.
>
>
>
> I don’t have any real thoughts otherwise - agree that it was pretty
> successful in spite of many clashes this year; but also know that choosing
> which event to attend from a limited travel budget is always tough.
>
>
>
>
>
>
>
> On Mon, 3 Dec 2018 at 12:57, Greg Lauer <gregory.lauer at gmail.com> wrote:
>
> Agree that we don't want it same week as ALGIM, but also we don't wont it
> same week as Pacific Conference..
>
>
>
> Daniel - can you reach out to ALGIM and see if they have a date in mind? I
> will reach out to the Pacific Conference and confirm the same. I am not
> sure that the SotM Asia event will have the same impact?
>
>
>
> The other issue will be of course is weather local government will have
> funds to send someone to both conferences, or have even have the time to
> attend both? Maybe Simon Nitz can give us some insight into this as a long
> ALGIM attendee?
>
>
>
> We also need to think what % NZ will make up of the conference (I suspect
> that it will close to 50/50) and how that will effect international
> visitors (including the Aussies!)
>
>
>
> On Mon, Dec 3, 2018 at 11:42 AM Alex Leith <alexgleith at gmail.com> wrote:
>
> Maybe we need to reach out to those three events, ALGIM, Pacific GIS and
> RS and SotM A and try to work out a way to schedule... if we're avoiding
> dates based on last year's (this year's) dates, then it's a bit fuzzy...
>
>
>
> We probably could run at the same time as the PGIS&RS or SotM conference,
> but I agree that avoiding the IT event is important.
>
>
>
> The venue sounds great!
>
>
>
> On Mon, 3 Dec 2018 at 12:32 Daniel Silk <dwsilk at gmail.com> wrote:
>
> I don't think we can clash with ALGIM while we're in New Zealand.
>
> It's a large local government ICT conference, includes geospatial - if we
> clash we basically lose local government and vendors that work with local
> government.
>
> Lots of potential sponsor overlap - their sponsors this year included
> HERE, Eagle (Esri NZ), AWS, Catalyst IT and TechnologyOne.
>
>
>
> If we go a week later to avoid ALGIM, we clash with the Pacific GIS & RS
> Conference, if we go a week earlier we clash with State of the Map Asia ...
>
>
>
>
>
> On Mon, Dec 3, 2018 at 2:07 PM Sarah Goodwin <sarah.goodwin at monash.edu>
> wrote:
>
> +1
>
>
>
> Venue option sounds ideal. Nice work on checking it out early!
>
> As it was 'promoted' as 2019 it would be nice to keep it in the year... I
> agree Nov is good for Uni timetables too.  This year we had clashes and
> still so many people came so I don't know if any of those potential clashes
> in Nov will reduce numbers too much.
>
>
>
> On Mon., 3 Dec. 2018, 12:01 Martin Tomko <tomkom at unimelb.edu.au wrote:
>
> I agree with Greg, and +1 for me for a ~ similar timeslot as this year.
>
> This is a period where universities have free capacity, and none of the
> potential clashes in the calendar outlined matter much.
>
> M.
>
> *From: *FOSS4G-Oceania <foss4g-oceania-bounces at lists.osgeo.org> on behalf
> of Greg Lauer <gregory.lauer at gmail.com>
> *Date: *Monday, 3 December 2018 at 11:49 am
> *To: *Daniel Silk <dwsilk at gmail.com>
> *Cc: *foss4g-oceania <foss4g-oceania at lists.osgeo.org>
> *Subject: *Re: [FOSS4G-Oceania] Venue and dates for next conference
>
>
>
> Although it is a busy time of year I think the third week of November is
> suitable
>
>
>
> - Uni term is finished
>
> - Dovetails into the South Pacific GIS and RS conference
>
> - Wellington weather!
>
>
>
> As most of the other conferences have not confirmed 2019 dates then we
> should take the lead.
>
>
>
> We can ignore Ozri, and the SSSI conferences are regional, so don't think
> there is much conflict. We may struggle with 'competing funds' to attend
> conferences but I don't think time of year will matter for that.
>
>
>
> I think it is important that we lock in the dates now, especially as
> attendees may need to add to next years budgets, international travel etc.
> For some international travel budgets may be more difficult to manage.
>
>
>
> I think the venue would work well - central location and enough space - do
> we have any idea of costs?
>
>
>
> Greg
>
>
>
> On Mon, Dec 3, 2018 at 10:06 AM Daniel Silk <dwsilk at gmail.com> wrote:
>
> Hi all
>
>
>
> Sorry I missed most of Friday's meeting due to a fire alarm in our
> building (which was set off by a water leak?!).
>
>
>
> This may seem a little premature without having sorted the governance
> arragements, but venues are filling up fast so I'd like your thoughts.
>
>
>
> I've been working on a 2019 Events calendar:
> https://docs.google.com/spreadsheets/d/1-bueIooYwUH6q8PQIH0J0Ou_KOpWhmJQl9Qa690z_Ao/edit#gid=57941525
>
>
>
> November is *the busiest* time of the year.
>
>
>
> I am wondering about two options:
>
> 1. Second half of October - but all of Oct is an exam period at VUW so
> maybe we can't get any of the seminar rooms during that time. Still
> possibly too close to every else that is happening in November?
>
> 2. Second half of February 2020 - I know, I know, it's too far away and
> not in 2019, but it seems way more of a gap in the current events calendar.
>
>
>
> It would be great to hear some input on these.
>
>
>
> Also, on venue, I met with Victoria University of Wellington last week and
> they are keen to assist in helping us host, under a similar arrangement to
> University of Melbourne this year.
>
>
>
> Their proposed venue is Rutherford House in their Pipitea Campus:
> https://goo.gl/maps/6Btd98ZGp492
>
>
>
> It has a 300 seat lecture theatre, a 150 seat lecture theatre, a 60 seat
> lecture theatre and a large number of seminar rooms (like 20 split across
> four levels??) that would suit for workshops. A few of the seminar rooms
> also have partition walls that can be removed and would allow a third,
> larger-than-60-seat space if we had 3 streams again.
>
>
>
> These rooms are accessed off a large foyer area on a mezzanine level that
> would be suitable for lunch and sponsor stands. The building was recently
> upgraded and has large windows wrapping all the way around, with views out
> over the historic Old Government Buildings and the Beehive (the executive
> wing of our Parliament). The main Wellington bus terminal is on one side of
> the building and the main Wellington railway station on the other side, so
> super convenient. It's about a 4 minute walk to the waterfront.
>
>
>
> They need some date ranges as soon as we can provide them in order to book
> us in.
>
>
>
> Thanks
>
> Daniel
>
>
>
>
>
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> --
>
>
>
> Alex Leith
>
> 0419 189 050
>
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>
>
>
>
> --
>
> Dr. Adam Steer
>
> http://spatialised.net
>
> https://www.researchgate.net/profile/Adam_Steer
> http://au.linkedin.com/in/adamsteer
>
> http://orcid.org/0000-0003-0046-7236
> +61 427 091 712
> skype: adam.d.steer
>
> tweet: @adamdsteer
>
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