[FOSS4G-Oceania] Collecting presentations from speakers

Thu Nov 15 21:08:13 PST 2018

Good question - I'll leave this one for Alex since I'm not sure if he's
already doing something here.

I'm pretty sure Stephen Lead was collecting all the lightning talks in a
Dropbox somewhere.

On Fri, 16 Nov 2018 at 15:58, Martin Tomko <tomkom at unimelb.edu.au> wrote:

> HI guys,
>
> I do not see a central place where we collect speakers presentations ( as
> a central point before the conference). Also, Cameron’s email implied that
> he will have all of his speakers using their own laptops.
>
> That is fine, but I think it is good to collect the presentations before,
> if possible. I have created a subfolder in the drive in
> Presentations/Sessions. Should we share this link?
>
> Martin
>
>
>
> *From: *Alex Leith <alexgleith at gmail.com>
> *Date: *Thursday, 15 November 2018 at 8:36 pm
> *To: *Martin Tomko <tomkom at unimelb.edu.au>
> *Subject: *Re: PLT/B/C lectern computer access
>
>
>
> You’ll have a uni account. I think I can use my FrontierSI login.
>
> On Thu, 15 Nov 2018 at 10:34 am, Martin Tomko <tomkom at unimelb.edu.au>
> wrote:
>
> How do you register office?  Did not realise this is needed.  Need to
> pay?  Ooops. Will check.
>
> M.
>
>
>
> On 15 Nov. 2018 7:25 pm, Alex Leith <alexgleith at gmail.com> wrote:
>
> I have a dongle for my fancy dongle-life laptop, with HDMI and USB. So I
> think we're sorted.
>
>
>
> I need to get Office registered on both laptops for the conference user.
> Can you check that on yours too, Martin?
>
> I set up a user named FOSS4G SotM Oceana with a username 'conference' and
> password 'conference'.
>
>
>
> I think wifi is my only unknown.
>
>
>
>
>
> On Thu, 15 Nov 2018 at 01:55 Martin Tomko <tomkom at unimelb.edu.au> wrote:
>
> I just spoke to our IT support. As a backup, we have :
>
> Username/pwd (same): “uomvisitor” on the built in desktops – this does not
> have internet access however. We cannot provide internet access to non-uni
> folk on those computers.
>
> May be a good thing to keep this info, in case we need to use them. I also
> assume many people will not use internet during presentations ( I will
> discourage this, in the email to my speakers). It always ends up in
> troubles ☺
>
>
>
> M.
>
>
>
> *From: *John Bryant <johnwbryant at gmail.com>
>
>
> *Date: *Thursday, 15 November 2018 at 11:33 am
> *To: *Martin Tomko <tomkom at unimelb.edu.au>
> *Cc: *Alex Leith <alexgleith at gmail.com>
>
> *Subject: *Re: PLT/B/C lectern computer access
>
>
>
> I think that sounds right? If each of you can plug an HDMI cable into your
> laptop, or have the dongles for doing it, then I think we're on track.
> Thanks for taking care of this detail.
>
>
>
> Oh also, I bought 3 presenter remotes that plug in via USB, do you both
> have USB jacks on your machines?
>
>
>
> On Thu, 15 Nov 2018 at 11:27, Martin Tomko <tomkom at unimelb.edu.au> wrote:
>
> Ok, the situation as I see it:
>
> We have 3 Macs (2 Alex, 1 MT), with:
>
> 2x Mac with HDMI port ( mine has the HDMI) – no dongles needed
>
> 1x USB-C, needs USB-C to HDMI dongle. If I read this correctly, this is
> what John bought. Correct?
>
>
>
> So no need to buy anything?
>
>
>
> Martin
>
>
>
>
>
> *From: *Alex Leith <alexgleith at gmail.com>
> *Date: *Wednesday, 14 November 2018 at 11:45 pm
> *To: *John Bryant <johnwbryant at gmail.com>
> *Cc: *Martin Tomko <tomkom at unimelb.edu.au>
> *Subject: *Re: PLT/B/C lectern computer access
>
>
>
> I’m not going to have a chance to get one. Can I leave it with you, Martin?
>
> On Wed, 14 Nov 2018 at 11:57 am, John Bryant <johnwbryant at gmail.com>
> wrote:
>
> Whatever dongles we need, let's buy them, they will come in handy this
> year and in the long term, no doubt. I bought 2: an HDMI to USB-C and a VGA
> to HDMI. Just in case. Thanks for handling this you guys.
>
>
>
> On Wed, 14 Nov 2018 at 18:09, Alex Leith <alexgleith at gmail.com> wrote:
>
> I have two different ones. One USB-c, with adapter, and one with a HDMI
> port.
>
> I have a FireWire/lightning to VGA, which might be ok for yours.
>
> On Wed, 14 Nov 2018 at 8:03 am, Martin Tomko <tomkom at unimelb.edu.au>
> wrote:
>
> As all mac,  it needs a dongle.  I need to check,  I may have one.  John,
> can we get Mac dongles to hdmi?  Mine is an older whatever  (firewire??)
> port, not a usb-c.
>
> Alex,  yours?
>
> M.
>
>
>
> On 14 Nov. 2018 5:59 pm, Alex Leith <alexgleith at gmail.com> wrote:
>
> I need to work on Tuesday, as we have a new person starting.
>
> Perhaps at the icebreaker? I’ll get to the venue early on Wed and ensure
> they’re working. Does your laptop have HDMI? We need that and PowerPoint
> and that should be enough.
>
> On Wed, 14 Nov 2018 at 7:57 am, Martin Tomko <tomkom at unimelb.edu.au>
> wrote:
>
> I was going to set it up with the guest,  but you are right,  can use
> mine.  Can add it when you bring the laptops,  maybe already on Tuesday?
>
> M.
>
>
>
> On 14 Nov. 2018 5:24 pm, John Bryant <johnwbryant at gmail.com> wrote:
>
> OK awesome, so can I leave it with you guys to bring those and arrange to
> have them running in the 3 rooms on Wednesday morning? Isabel will be there
> to help troubleshoot.
>
>
>
> We have a general wifi login here
> <https://docs.google.com/document/d/1dhblpSrAUVpmm-Dz_DpT7sfvcQjFg22gA9Doy45x4GM/edit#heading=h.avq6lsyxri8s> but
> yeah maybe Martin's wifi login will be less likely to get throttled.
>
>
>
> Thanks guys, much appreciated :)
>
>
>
> On Wed, 14 Nov 2018 at 17:21, Alex Leith <alexgleith at gmail.com> wrote:
>
> Can we use your login for wifi, Martin?
>
> I’ll mess around today and make sure that creating a conf user works ok.
>
> On Wed, 14 Nov 2018 at 7:19 am, Martin Tomko <tomkom at unimelb.edu.au>
> wrote:
>
> I have a macbook I could bring too.
>
> M.
>
>
>
> On 14 Nov. 2018 5:17 pm, John Bryant <johnwbryant at gmail.com> wrote:
>
> We have an AV tech, there's no provision for hiring gear though.
>
>
>
> On Wed, 14 Nov 2018 at 17:15, Alex Leith <alexgleith at gmail.com> wrote:
>
> Hi All
>
> I have two MacBooks that I can set up with a conference login. They should
> have PowerPoint and video codec and all that. That leaves a need for one
> more.
>
> Do we have AV support though? Can we hire through them?
>
> Cheers,
>
> On Wed, 14 Nov 2018 at 7:11 am, John Bryant <johnwbryant at gmail.com> wrote:
>
> Hmm OK, I don't think it's going to be practical to have 45 speakers all
> with their own laptops and expect everything to go smoothly.
>
>
>
> Yeah let's not use your login, I wouldn't use mine for something like that!
>
>
>
> Looping in Alex on this - Alex, do you think you can arrange to have
> laptops in the sessions?
>
>
>
> On Wed, 14 Nov 2018 at 16:55, Martin Tomko <tomkom at unimelb.edu.au> wrote:
>
> Hi John,
>
> There is no access to the computers. There used to be guest logins, but
> they do not exist anymore, apparently – this is what the lecture capture
> people told me. Speakers need to use their own laptops. I will have my
> laptop there if that helps ,or could bring one more (mac). But I do not
> think we will be able to get the guest password – I thought I have
> communicated this, and I also considered this as a nice to have.
>
> Frankly, I have never been at a conference that took care of tech for the
> speakers – with the exception of keynotes.
>
>
>
> We can just ask the speakers to use own tech. But each session chaior
> should have a laptop there, and we could use that. How does that sound?
>
> Alternatively, I can log in as myself, but I am not allowed to give my
> login to anyone…
>
> Martin
>
>
>
> *From: *John Bryant <johnwbryant at gmail.com>
> *Date: *Wednesday, 14 November 2018 at 4:49 pm
> *To: *Martin Tomko <tomkom at unimelb.edu.au>
> *Subject: *PLT/B/C lectern computer access
>
>
>
> Hey Martin, apologies if we've covered this before, I'm juggling a few
> things and can't recall where we got to with this.
>
>
>
> Just met with Isabel (our AV tech) and Neil (our videographer) at Old
> Arts. All is looking great from a tech point of view!
>
>
>
> Isabel said: to get access to the lectern computers we need to arrange a
> temporary login, and internet access needs to be explicitly arranged for
> that login.
>
>
>
> Nobody has reliably organised laptops for the 3 lecture theatres yet, and
> I don't think Alex is keen to do it, so I think we need to make sure the
> lectern computers are available.
>
>
> She thought you would be able to arrange this through the booking system.
> Do you know if we have this, or if you can arrange it?
>
>
>
> Doable?
>
> --
>
>
>
> Alex Leith
>
> 0419 189 050
>
> --
>
>
>
> Alex Leith
>
> 0419 189 050
>
> --
>
>
>
> Alex Leith
>
> 0419 189 050
>
> --
>
>
>
> Alex Leith
>
> 0419 189 050
>
> --
>
>
>
> Alex Leith
>
> 0419 189 050
>
> --
>
>
>
> Alex Leith
>
> 0419 189 050
>
> --
>
>
>
> Alex Leith
>
> 0419 189 050
>
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