[FOSS4G-Oceania] What is our upper limit of registrations?

[Martin Tomko]

-1 on PCO.  Also,  Rebecca from RMIT who helped Matt with giscience was outstanding - we should try if she is available.
M.

On 5 Oct. 2018 9:13 am, John Bryant <johnwbryant at gmail.com> wrote:
Thanks Adam, sounds good.

I'm optimistic that the word of mouth approach will work. Let's see what comes up in the next few days.

On Fri, 5 Oct 2018 at 07:44, adam steer <adam.d.steer at gmail.com<mailto:adam.d.steer at gmail.com>> wrote:
hi all

let me ping a couple of contacts at CSIRO (Mel) and BOM (also Mel) before we advertise.

cheers

On Fri, 5 Oct 2018 at 06:00, Alex Leith <alexgleith at gmail.com<mailto:alexgleith at gmail.com>> wrote:
A PCO is a bit too much, I think. Maybe they will take on a small job like ours, but I feel we'd be better served by someone more casual.

I've asked the woman who helps with Locate, and she's not available (but would have been great).

I think we need to find a way to advertise the role...

On Fri, 5 Oct 2018 at 05:17 Cameron Shorter <cameron.shorter at gmail.com<mailto:cameron.shorter at gmail.com>> wrote:

John,

I think we should be open to someone from a Professional Conference Organising (PCO) body being employed for this role.

We bring with us passion, and understanding of OSGeo principles. They should bring experience in the logistics and legalities of running a conference. If we find someone we trust, we can potentially bring them with us to the next FOSS4G too.

I don't have any particular person in mind for this. SSSI might have worked with a PCO before and be able to recommend someone. I'm CCing Stephen Lead who I've noticed is well connected and might have some ideas.

We might also want to reach out to http://pco.asn.au/<http://pco.asn.au/> and see if they can recommend someone. (We should be careful not to have to trawl through 100s of applicants).

On 4/10/18 7:08 am, John Bryant wrote:
OK team, let's wrap this one up.

I'm reading the comments in this thread as generally supporting setting an upper limit at 250, with some valid concerns raised around our ability to handle the crowd size. With some further discussion on the topic at last week's committee meeting, there was also general support.

Let's mitigate the HR risk as best we can, by making good use of paid help in the lead up and during the conference itself (this was also part of the meeting discussion).

On that note, I've drafted a role description<https://docs.google.com/document/d/1oXjrk-qc2Qmgc2F36EwSUhAcelARwG2Lf5KlAmtOEuQ/edit#> for a Conference Coordinator, and have circulated it to Melbourne-based committee members and others, feel free to share. Comments & suggestions on the role description welcome! It would be good to get someone in place soon - if you know anyone in Melbourne who would be good at this kind of work and is available, get them to drop us a line at admin at foss4g-oceania.org<mailto:admin at foss4g-oceania.org>.

Cheers!
John

On Fri, 28 Sep 2018 at 10:48, Sarah Goodwin <sarah.goodwin at monash.edu<mailto:sarah.goodwin at monash.edu>> wrote:
+1

On Thu., 27 Sep. 2018, 17:13 Edoardo Neerhut, <ed at mapillary.com<mailto:ed at mapillary.com>> wrote:
Well in that case. Absolutely +1.

Maybe we can frame the announcement around "the number of spots has been increased due to the overwhelming response".

On Thu, 27 Sep 2018 at 10:08, John Bryant <johnwbryant at gmail.com<mailto:johnwbryant at gmail.com>> wrote:
Thanks Edoardo. Having spent a fair bit of time walking around the venue and looking at the rooms, and gradually gaining confidence as we overcome uncertainty, my opinion is that we can provide a comfortable environment for 250.
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