[FOSS4G-Oceania] FOSS4G Academic Track - next steps (react today, pls)

[Martin Tomko]

Dear all,
Sarah and I met today, to discuss nest steps in the academic track. Apologies for a slightly longer thread, I will try to clearly identify what is FYI, what are our (SG + MT) next steps, and where we need guidance from the committee.

Current state:

  *   We have received only a single full length submission. This is unfortunate, but seeing the other general talks, it is clear that other academics are onboard, just opted for the simpler talks. Yet, it also reflects the lack of student submissions, who are primarily encouraged to submit full papers ( as they need it for their theses).

Next steps:

  *   We will ask the authors of the full submission whether A) They want to continue with the fully reviewed track, and be subject to the rigorous review. If accepted, the  contribution will then be published in a volume with other FOSS4G papers ( currently investigated with the FOSS4G Proceedings publishers); or B) just treat this as a general talk ( only community voting, which is ongoing right now), which would free them to publish elsewhere the main paper.

Decisions:

  *   The academic stream has originally been conceived as one of the parallel sessions. Clearly, we do not have sufficient content for this (here I note that I cannot recall what was our overall talks capacity – I think we worked this out at the beginning. This should guide our selection process for the general talks too). We need to decide (soon, after the voting closes and we have an idea of the number of talks), whether we will run FOSS4G Oceania as 2 or 3 parallel sessions on Day 2. I would prefer to not have a sparse third session. 3 Sessions make it harder to not miss an interesting talk.
  *   Whichever happens, we believe we could combine a few talks (topic wise) into an “academic” block. This could be preceded by the Keynote from Jane Elith, contain the academic talk (plus the others), and possibly be complemented by a panel session (45’) on FOSS4G in research. Please, express opinions.
  *   Complementing this, we propose (VOTE) a poster session (posters on the walls in the venue – John, I believe there was a note that we can pin in posters?). This would be preceded by short 30’’ or 1min “pitches”. Posters would be open only to students, and these would be eligible for the student awards. Decision needed: shall we do this? How many student tickets should be add/free?



Thanks,
Martin
--
Dr. Martin Tomko
Senior Lecturer
Department of Infrastructure Engineering (Office B304)
The University of Melbourne, Victoria 3010 Australia
T: +61 3 9035 3298 | W: www.tomko.org | Mail: tomkom at unimelb.edu.au<mailto:tomkom at unimelb.edu.au> | @dinomirMT
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FOSS4G Oceania 2018
Melbourne, Australia, 20-23 November 2018
https://foss4g-oceania.org/ | @foss4g_oceania
Academic Stream: https://foss4g-oceania.org/present/submit-academic-paper

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