[FOSS4G-Oceania] FOSS4G SotM Oceania 2020 Hub Managers meeting 2020 09 21

[Alex Leith]

I've been asked to clarify who the Alex the Treasurer is.

That's me! You can contact me on this email: alexgleith at gmail.com

On Tue, 22 Sep 2020 at 08:27, Alex Leith <alexgleith at gmail.com> wrote:

> Hey Folks
>
> I'll reply here to clarify a few things:
>
>    - Tickets in Australia are for an Australian service and as such, will
>    need to include GST.
>    - Known expenses can be paid by Alex, Trisha or Greg (contact Alex as
>    treasurer) over the phone on a debit card if there's an invoice, otherwise,
>    please collect receipts and send a reimbursement request to Alex
>    - All expenses need approval from Jonah as the Conference Chair
>
> Cheers,
>
> Alex
>
> On Mon, 21 Sep 2020 at 13:21, Jonah Sullivan <jonahsullivan79 at gmail.com>
> wrote:
>
>> You can find the meeting agenda here
>> <https://docs.google.com/document/d/1WAwzPPIPx9QvPU2gqvIGai6WyU_C_10phIvrAeGXt1s/edit?usp=sharing>,
>> or below.
>>
>> Watch out for a few messages coming soon:
>>
>>    - email "call for presentations" via mailchimp list
>>    <https://foss4g-oceania.us17.list-manage.com/subscribe/post?u=26f3c80da46835144592b59b6&id=3d38178ba0>
>>    - short tutorial on making a hub website from Hamish
>>    - website improvements (especially the description of the conference)
>>    - conference logo assets
>>
>> FOSS4G SotM Oceania 2020 Hub Managers meeting 2020 09 21
>> Attendees
>>
>>    -
>>
>>    Greg Lauer
>>    -
>>
>>    Julie Callebaut
>>    -
>>
>>    George Corea
>>    -
>>
>>    Dawn Hendrick
>>    -
>>
>>    Rafael Molina
>>    -
>>
>>    Hamish Cambpell
>>    -
>>
>>    Henry Walshaw
>>    -
>>
>>    John Bryant
>>    -
>>
>>    Edoardo Neerhut
>>    -
>>
>>    Carrol Chan
>>    -
>>
>>    Salote Baleisuva
>>    -
>>
>>    David Garcia
>>
>> Apologies
>>
>>    -
>>
>> Outstanding actions:
>>
>>    -
>>
>>    ACTION: Jonah to send out meeting minutes, and invitation to next
>>    meeting in a fortnight.
>>    -
>>
>>    ACTION: LOC to reconfigure the prospectus for the hubs to use
>>    -
>>
>>    ACTION: LOC to edit Sponsorship part of website issue link
>>    <https://github.com/foss4g-oceania/foss4g-sotm-oceania-2020/issues/33>
>>    -
>>
>>    ACTION: LOC update website map with each hub
>>    -
>>
>>    ACTION: LOC to create Tito events  (populated with event details for
>>    each hub by hub managers)
>>
>> Agenda
>>
>>    -
>>
>>    Sponsorship
>>    -
>>
>>       Budget
>>       -
>>
>>       Prospectus
>>       -
>>
>>          Old Sponsorship Prospectus
>>          <https://docs.google.com/presentation/d/1dERFhYruRW8FSiDOlWHeP7fRpKcco7grzOCNyPAbouk/edit?usp=sharing>
>>          -
>>
>>    Logistics
>>    -
>>
>>       Event Funding
>>       -
>>
>>          Known expenses can be disbursed by OSGeo Oceania before payment
>>          -
>>
>>             Then reconciled after the event
>>             -
>>
>>          Tickets (via Tito) will go to OSGeo Oceania and then disbursed
>>          after the event
>>          -
>>
>>          Tax
>>          -
>>
>>             NZ tax not required (under the threshold)
>>             -
>>
>>             AU further clarification required
>>             -
>>
>>             ACTION: Greg to resolve Australian GST question
>>             -
>>
>>       Call for presentations
>>       -
>>
>>          Centralised?
>>          -
>>
>>          Information required?
>>          -
>>
>>          ACTION: LOC to send out a call for presentations
>>          -
>>
>>             Nominate which hub you’d like to attend or present to
>>             -
>>
>>                Could also become a part of an online resource
>>                -
>>
>>             How long
>>             -
>>
>>             Title
>>             -
>>
>>             Live / recorded / in-person
>>             -
>>
>>       Conference Website
>>       -
>>
>>          https://2020.foss4g-oceania.org/
>>          -
>>
>>          Hub website:
>>          -
>>
>>             Perth website as a template
>>             -
>>
>>                ACTION: Hamish to provide quick tutorial for hub websites
>>                -
>>
>>             External services (meetup, eventbrite, etc)
>>             -
>>
>>          ACTION: LOC to improve description of conference on the website
>>          -
>>
>>          ACTION: LOC to set up a print-on-demand system for Conference
>>          Swag
>>          -
>>
>>          ACTION: LOC to remove “online” from conference logo
>>          -
>>
>>          ACTION: LOC to send link to logo assets folder
>>          -
>>
>>       Ticketing:
>>       -
>>
>>          Tito must be used for non-free events - email the distribution
>>          list to request a Tito event and access
>>          -
>>
>>          Demonstration by Hamish
>>          -
>>
>>       Timing
>>       -
>>
>>          Meeting planner
>>          <https://www.timeanddate.com/worldclock/meetingtime.html?iso=20201120&p1=196&p2=152&p3=927&p4=82&p5=282>
>>          -
>>
>>          2 hours where we can have common content that is live and
>>          interactive. It will be late afternoon in Apia (2-4pm) and in the morning
>>          in Perth (9-11am).
>>          -
>>
>>       Communications
>>       -
>>
>>          https://lists.osgeo.org/mailman/listinfo/foss4g-oceania
>>          -
>>
>>    Perth hub Google Drive docs
>>    <https://drive.google.com/drive/u/0/folders/1Xdkdtem4EqxjeUUb1OmntFPRrqfs5LQj>
>>    (feel free to pilfer!)
>>    -
>>
>>    Questions from hubs:
>>    -
>>
>>       Will there be any financial assistance for hubs? [from Alex
>>       <https://lists.osgeo.org/pipermail/foss4g-oceania/2020-September/001480.html>:
>>       this really needs to be managed by the conference committee as a
>>       conference budget concern that is approved by the Board... the conference
>>       itself should be seeking funding, and allocate that to local venues, if
>>       it's appropriate. The Board can handle approving the financial model and
>>       making the transactions...]
>>       -
>>
>>       Will OSGeo Oceania be able to sign venue contracts and pay
>>       deposit/booking fees? [from Alex
>>       <https://lists.osgeo.org/pipermail/foss4g-oceania/2020-September/001480.html>:
>>       Regarding signing contracts, I think that if there is a contract
>>       that needs to be signed, that it should be our organisation and not an
>>       individual that takes on the risk, but it'll be a lot of work doing due
>>       diligence on 10-20 different contracts with venues! Still, if this is the
>>       model that the conference committee chooses, then the Board can make it
>>       work.]
>>       -
>>
>>       Will there be the possibility of using existing registration
>>       infrastructure (Tito)? [YES]
>>       -
>>
>>       When will we have the schedule for streamed content?
>>
>> _______________________________________________
>> FOSS4G-Oceania mailing list
>> FOSS4G-Oceania at lists.osgeo.org
>> https://lists.osgeo.org/mailman/listinfo/foss4g-oceania
>>
>
>
> --
> Alex Leith
> m: 0419189050
>


-- 
Alex Leith
m: 0419189050
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