[Foss4g2008loc] Volunteers FOSS4G2008

[Russell Hope]

Hello

I am in the process of completing the Volunteer Handbook but a few unanswered questions have popped up. We require answers before I can request for volunteers.

Questions
Will the volunteers get free parking or will they be reimbursed - there is cheaper open parking within walking distance?
Will the get lunch and refreshments?
Have you got a sponsorship for T shirts or any form of easily recognizable clothing?
I have not indicated if the volunteers will get a free day for every day worked - At FOSS4G2207 the volunteers had to work one day ( on 2 half days ) to attend the entire conference
Will the volunteer be expected to assist with the packing of delegate bags the week before the conference?

The provisional numbers for volunteers are as follows: Please comment
Monday am
3 - Exhibition
6 - Workshop (2 per room as names will have to be checked)
6 - Registration

Monday pm
3 - Exhibition
2 - Plenary

Tuesday am.
3 - Exhibition
3 - Presentations - Rooms 1.4, 2.4 and 2.6
2 - Labs - Roof Terrace and Room 1.4

Tuesday pm
3 - Exhibition
3 - Presentations - Rooms 1.4, 2.4 and 2.6
2 - Labs - Roof Terrace and Room 1.4

Wednesday am
3 - Exhibition
3 - Presentations - Rooms 1.4, 2.4 and 2.6
2 - Labs - Roof Terrace and Room 1.4

Wednesday pm
3 - Exhibition
3 - Presentations - Rooms 1.4, 2.4 and 2.6
2 - Labs - Roof Terrace and Room 1.4

Thursday am
3 - Exhibition
3 - Presentations - Rooms 1.4, 2.4 and 2.6
2 - Labs - Roof Terrace and Room 1.4

Thursday pm
3 - Exhibition
2 -Closing

Friday am
4 Workshops - Roof Terrace and Room1.4

Friday pm
4 Workshops - Roof Terrace and Room1.4

Additional
Do we require volunteers for the Poster Session, Code sprint, Technical visits and Outreach? If so how many?

All Volunteers will be required to perform the following duties plus the specific duties below

 *   Answer questions about conference
 *   Answer questions about Cape Town
 *   Be Happy!


 Position

Duties

Registration - Monday

 *   1 x Traffic officer
 *   1 x payment assistant
 *   4 x Delegate Bags


 *   Liaise with PeopleSA
 *   Assist with registration
 *   Hand out delegate packs
 *   Direct Delegates


Poster Area -one day

 *   1 person


 *   Aid Presenters in poster setup
 *   Ensure all posters are neat and tidy
 *   Be available during presentation
 *   Remove posters


Exhibition - Grand Ballroom- Monday to Friday

 *   2 x access control
 *   1 x exhibition hall


 *   Entrance Control
 *   Welcome Delegates
 *   Direct Delegates
 *   Monitor banners


Presentations - Rooms 1.6, 2.4, 2.6

 *   3 x access control


 *   Entrance Control
 *   Welcome Delegates
 *   Direct Delegates

Labs -Roof Terrace and Room1.4
v     3 x access control


 *   Entrance Control
 *   Welcome Delegates

 *   Direct Delegates


Workshops - Monday and Friday

 *   6 x Monday - 4 x Friday - access control


 *   Entrance Control
 *   Check Names
 *   Welcome Delegates

 *   Direct Delegates






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