[Foss4g2008loc] Volunteers FOSS4G2008

[Tim Sutton]

Hi Russell.

I wonder if it would be possible to get a volunteer to help with each
of the demo sessions? Perhaps generally having someone available in
the exhibition hall would do it.

I dont think we need any volunteers for the code sprint, though it may
be useful to have some tech support for networking etc issues. Is
everything confirmed and ok for using CTCC offices as venue for the
code sprint?

regards

Tim

On 8/14/08, Russell Hope <Russell.Hope at capetown.gov.za> wrote:
> Hello
>
> I am in the process of completing the Volunteer Handbook but a few
> unanswered questions have popped up. We require answers before I can request
> for volunteers.
>
> Questions
> Will the volunteers get free parking or will they be reimbursed - there is
> cheaper open parking within walking distance?
> Will the get lunch and refreshments?
> Have you got a sponsorship for T shirts or any form of easily recognizable
> clothing?
> I have not indicated if the volunteers will get a free day for every day
> worked - At FOSS4G2207 the volunteers had to work one day ( on 2 half days )
> to attend the entire conference
> Will the volunteer be expected to assist with the packing of delegate bags
> the week before the conference?
>
> The provisional numbers for volunteers are as follows: Please comment
> Monday am
> 3 - Exhibition
> 6 - Workshop (2 per room as names will have to be checked)
> 6 - Registration
>
> Monday pm
> 3 - Exhibition
> 2 - Plenary
>
> Tuesday am.
> 3 - Exhibition
> 3 - Presentations - Rooms 1.4, 2.4 and 2.6
> 2 - Labs - Roof Terrace and Room 1.4
>
> Tuesday pm
> 3 - Exhibition
> 3 - Presentations - Rooms 1.4, 2.4 and 2.6
> 2 - Labs - Roof Terrace and Room 1.4
>
> Wednesday am
> 3 - Exhibition
> 3 - Presentations - Rooms 1.4, 2.4 and 2.6
> 2 - Labs - Roof Terrace and Room 1.4
>
> Wednesday pm
> 3 - Exhibition
> 3 - Presentations - Rooms 1.4, 2.4 and 2.6
> 2 - Labs - Roof Terrace and Room 1.4
>
> Thursday am
> 3 - Exhibition
> 3 - Presentations - Rooms 1.4, 2.4 and 2.6
> 2 - Labs - Roof Terrace and Room 1.4
>
> Thursday pm
> 3 - Exhibition
> 2 -Closing
>
> Friday am
> 4 Workshops - Roof Terrace and Room1.4
>
> Friday pm
> 4 Workshops - Roof Terrace and Room1.4
>
> Additional
> Do we require volunteers for the Poster Session, Code sprint, Technical
> visits and Outreach? If so how many?
>
> All Volunteers will be required to perform the following duties plus the
> specific duties below
>
>  *   Answer questions about conference
>  *   Answer questions about Cape Town
>  *   Be Happy!
>
>
>  Position
>
> Duties
>
> Registration - Monday
>
>  *   1 x Traffic officer
>  *   1 x payment assistant
>  *   4 x Delegate Bags
>
>
>  *   Liaise with PeopleSA
>  *   Assist with registration
>  *   Hand out delegate packs
>  *   Direct Delegates
>
>
> Poster Area -one day
>
>  *   1 person
>
>
>  *   Aid Presenters in poster setup
>  *   Ensure all posters are neat and tidy
>  *   Be available during presentation
>  *   Remove posters
>
>
> Exhibition - Grand Ballroom- Monday to Friday
>
>  *   2 x access control
>  *   1 x exhibition hall
>
>
>  *   Entrance Control
>  *   Welcome Delegates
>  *   Direct Delegates
>  *   Monitor banners
>
>
> Presentations - Rooms 1.6, 2.4, 2.6
>
>  *   3 x access control
>
>
>  *   Entrance Control
>  *   Welcome Delegates
>  *   Direct Delegates
>
> Labs -Roof Terrace and Room1.4
> v     3 x access control
>
>
>  *   Entrance Control
>  *   Welcome Delegates
>
>  *   Direct Delegates
>
>
> Workshops - Monday and Friday
>
>  *   6 x Monday - 4 x Friday - access control
>
>
>  *   Entrance Control
>  *   Check Names
>  *   Welcome Delegates
>
>  *   Direct Delegates
>
>
>
>
>
>
> NOTE:  This e-mail (including attachments) is subject to the disclaimer
> published at: http://www.capetown.gov.za/en/Pages/disclaimer.aspx. Please
> read the disclaimer before opening any attachment or taking any other action
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>

-- 
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Tim Sutton
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