[Foss4g2009] Format and Distribution of notes from meetings

[Cameron Shorter]

-0
I'd prefer to see the primary meeting log be a web page (wiki page or 
irc logs), which is CCed to an email list for permanent archiving.

Attaching docs to emails usually gets lots in email archives, so I'd 
prefer people to use HTML instead.

Bruce.Bannerman at dpi.vic.gov.au wrote:
>
> +1
>
> Bruce
>
>
>
>
> *Dave Patton <davep at confluence.org>*
> Sent by: foss4g2009-bounces at lists.osgeo.org
>
> 12/06/2008 09:00 AM
>
> 	
> To
> 	foss4g2009 at lists.osgeo.org
> cc
> 	
> Subject
> 	[Foss4g2009] Format and Distribution of notes from meetings
>
>
>
> 	
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> I propose that the "official" method of distribution
> for "notes" from meetings of FOSS4G2009 committees
> be via a plain text email to this mailing list.
>
> The meeting 'name' and date to be in the subject line.
>
> "notes" would include 'Action Notes', minutes, etc.
>
> Exceptions/variations/additions:
> - Meetings held on IRC can consider the IRC log to
>   be the meeting's minutes, but should send an email
>   to this list with a link to the log. It would be
>   useful to summarize any action items in the email.
> - If plain text is not suitable (e.g. if a tabular
>   format is needed for clarity), then attach the
>   tabular information in an OpenOffice.org document.
>   A summary in the email body of any action items would
>   be useful.
> - An alternative to attaching tabular information
>   to the email would be to enter it into a wiki page,
>   but in that case an email must be sent to this list,
>   and the email must include a link to the wiki page
>   as well as a summary listing all action items.
>
>
> Rationale:
> - printing notes about a meeting from an email and/or
>   attached document works better than printing wiki pages
> - use of email means everyone gets "a local copy', and can
>   manage their own copy of the information as suites their
>   way of doing things, especially when they have action items
> - mailing list archives are more permanent than editable
>   wiki pages
> - when people's names appear next to action items in an email
>   or it's attachment, a simple reply to the list with some
>   information may be enough to complete the actioned item,
>   or, a simple reply to the list can let people know about
>   progress on the action item
>
> -- 
> Dave Patton
> CIS Canadian Information Systems
> Victoria, B.C.
>
> Degree Confluence Project:
> Canadian Coordinator
> Technical Coordinator
> http://www.confluence.org/
>
> OSGeo FOSS4G2007 conference:
> Workshop Committee Chair
> Conference Committee member
> http://www.foss4g2007.org/
>
> Personal website:
> Maps, GPS, etc.
> http://members.shaw.ca/davepatton/
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-- 
Cameron Shorter
Geospatial Systems Architect
Tel: +61 (0)2 8570 5050
Mob: +61 (0)419 142 254

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