[FOSS4G2016] Urgent decision about rooms in WCCB

[Jeff McKenna]

Hi Till,

I am following this discussion, it seems that in your last message that 
you have a good plan.

I also want to remind you that you need 2 smaller rooms at the venue, 
often forgotten at the beginning stages but are so important during the 
event:

1) Local committee room.  I've seen this as a good space for the local 
committee to meet face-to-face during the event, also to sit down and do 
some of those committee tasks (printing new badges, stuff bags, etc). 
It's also a good place to store items used by the committee, overnight 
during the event, locked (monitors, laptops etc.)

2) Speaker prep room.  Don't forget about this room, as it's a good 
place for speakers to hand in their presentations on their USB stick or 
even work quietly on their slides.

Your "Rheinlobby" room could be used for one of these.

-jeff



On 2015-10-19 5:18 AM, till.adams at fossgis.de wrote:
> Hi LOC,
>
> this email directs especially to:
> - Volker and programm committee
> - Marc and Gert-Jan for PR & M
> - Arnulf und Hinrich for Sponsoring/Exhibition
> - Jeff and Steven because of their experience
>
> And all others, who have an opinion on this ;-)
>
>
> I talked to Mr. Seyfert (PCO) in the past days about the possibility for
> only using the elder part of WCCB. The idea was born when the PR & M
> team was here.
> This would mean we would get rid off the tunnel below the plaza and the
> rooms thereafter in the new part of WCCB.
>
> On the other side, this would mean, that after the plenary chamber (1230
> seats) the next biggest session room will only have 112 seats. On the
> other hand, this would make the whole thing more familar and also
> increase the amenity of the place for the exhibition. We already thought
> about that earlier, but I am personally quite of unsure, whether the
> space and room offer will be enough.
>
> The available rooms would be as follows:
>
>           Plenary chamber (734 seats ground floor + 496 seats tribune)
>           Session-Room 2: Bonn 1 & 2 (89 seats)
>           Session-Room 3: Bonn 3 (72 seats)
>           Session-Room 4: Berlin (112 seats)
>           Session-Room 5: Kleiner Saal (79 seats)
>           Session-Room 6: Kaminzimmer (100 seats)
>           Session-Room 7: Rheinlobby (100 seats)
>
> I've attached a plan of the rooms for this.
>
> Also we could use a part of the tunnel as room for e.g. labs (open
> workshops as we had e.g. in Capetown or Victoria).
> Please note, that we need an urgent decision on that (by at least THIS
> wednesday [21.10.2015] !!!)
>
> Till
>
>