[FOSS4G2016] general note: shake up of LOC

[Darrell Fuhriman]

For 2014 we started with bi-weekly meetings and only moved to weekly meetings in August. I thought it was sooner than that, but apparently not.

I totally disagree about the IRC/Slack thing, IMNSHO. It’s a far, far slower way to communicate than voice. A well run meeting is going to be many times faster. 

The main thing is:

 Designate a note taker to:
• Track New TODOs
* Track decisions made

The note taker is always different from the person running the meeting.

At each meeting, we created a google document for the next meeting, and people could add to the agenda at any time up until the time of the meeting. Notes were then taken in that same document.

Always follow up on old TODOs, both to nag and to check for relevancy. 

If you want an effective meeting, learn how to run an effective meeting. They don’t happen by accident.

Darrell



> On Oct 19, 2015, at 06:31, Jeff McKenna <jmckenna at gatewaygeomatics.com> wrote:
> 
> Yes at some point soon you should move to a weekly meeting.  I have seen some past committee teams use IRC successfully (there is the #foss4g channel on freenode that is mostly empty, awaiting your use), and also phone conference calls using audio (it could be a weekly hangout with audio).  But personally I find that IRC meetings are much more "get down to business" than the audio calls ("hi how was your weekend?"), so I have a preference for the IRC text chat (or Slack, but that seems to offend some Open Source "oldtimers" so IRC it is, ha).
> 
> -jeff
> 
> 
> 
> On 2015-10-19 5:41 AM, till.adams at fossgis.de wrote:
>> Hi LOC!
>> 
>> This is a really honest eamil but unfortunately it looks like, that it
>> is necessary.
>> I know, that everybody involved in LOC also has a normal job and I also
>> understand that not everybody of you can act like I am doing.
>> 
>> But...we are now in a situation where I really must **rely** on
>> everybody's contributions!
>> 
>> I think that at least it should be possible to everyone, who gets asked
>> about s.th. which is in your personal area of responsibility to reply to
>> a question in a short email.
>> And if the reply is: "Sorry, I am short in time for now, but I will work
>> on this on [...]" - that's also fair and nobody will be angry about that.
>> 
>> !!!The worst thing you can do (to all other people involved in LOC) is
>> to do/write/say nothing!!!
>> 
>> Please note, that we are far away from having too much time for
>> organization and I really would like to get us all in motion for the
>> upcoming tasks!
>> The most urgent things are:
>> 
>> -> add more info on the homepage (@Anja, Carmen asked last week about
>> having a meeting this week?)
>> -> fix sponsorship and exhibition packages (@Arnulf and @Hinrich: still
>> no reply from you)
>> -> fix our contract with WCCB (wrote a question on this a few minutes ago)
>> -> fix of our timetable and with that all the upcoming tasks
>> 
>> So please, please let us get these things in motion!
>> 
>> Maybe having a hangout or IRC chat once a week would make communication
>> easier? Our monthly meetings are good but mainly restricted to people
>> located in Bonn
>> What do you think? Any other ideas on that?
>> 
>> 
>> So far, Till
>> 
>> 
>> 
>> 
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