[FOSS4G2016] weekly IRC meeting

Wed Oct 21 00:11:55 PDT 2015

Hi LOC,

I'll be there on monday at 5 pm CET (otherwise I would be in the  
regular traffic jam anyway).
No matter what channel we choose (IRC, Slack, Hangout), most important  
is to have an agenda, a chair and a scribe.

First proposal for an agenda-item for this Monday: arrange a  
FOSS4G2016 organisation hacking weekend in November, in ordr to make  
some serious steps forward.

Regards,

GJ

till.adams at fossgis.de schreef:

> Hi all,
>
> Darrrell, Marc, Volker, thanks for your comments on that.
> @Marc, I do not feel in a pitiable situation ;-) - other teams had  
> and always will have the same problem ;-)
>
> Although I like to pick up proposals and also like to cash in from  
> experiences past teams made, I'd like us to keep the suggested  
> weekly IRC meeting. From my own company experience I know that  
> meetings, that are not once a week or once a month don't work. You  
> never know, is it this week, is it next week or was it last week...?
>
> Also, if we recognize, that IRC is not appropriate we can change  
> every time ;-)
>
> So, first IRC meeting for LOC will be 26.10.2015 at 5 p.m. CET:
> http://www.timeanddate.com/worldclock/fixedtime.html?msg=FOSS4G+Weekly+IRC+Meeting&iso=20151026T17&p1=312&ah=1
>
> Thanks, Till
>
>
>
>
>
> Am 2015-10-21 00:12, schrieb Volker Mische:
>> Hi all,
>>
>> I don't agree with Darell and Marc. Meeting over IRC can also be very
>> efficient and I've seen those meetings. The problem with running them
>> over voice is that people there also need to be efficient, if there are
>> not, text can be faster. I see several advantages:
>>
>> - Many people can "speak" at once
>> - You don't need to interrcommiserateupt someone
>> - It's easier to speak up and disagree (e.g. if you are more of a
>> silent person)
>> - You have everything in written
>> - Watchers can just join an lurk
>> - You might want to attend, mostly for listening or just for one small
>> item, you can do something next to it
>>
>> Cheers,
>>  Volker
>>
>> On 10/20/2015 11:51 PM, Marc Zakelijk wrote:
>>> I agree with Darrel; voice beats text in efficiency.
>>> commiserate
>>> I see where Jeff comes from.
>>> But for needed history and monitoring a central doc will suffice  
>>> when at least capturing;
>>> - planning per sub-committee and master planning
>>> - each agenda item has; A(ctivity statement ), B((enefit clearly  
>>> defined,  otherwise activity ditched), C(oncern or risk assessment  
>>> of intended action success) and D(o r action stated to overcome  
>>> concern)
>>> - each activity has people who are R(responsible, who has to Do  
>>> something), A(countable, who monitors progress), (to be)  
>>> C(onsulted, for possible advice), (to be) I(nformed, but stays out  
>>> of the way as much as possible ;-)
>>> - there is only 1 Responsible person per task, 1 Accountable, a  
>>> few to be Consulted, and more to be Informed
>>> - is a task or activity too large for one person it gets divided  
>>> into smaller tasks with maybe more people involved
>>>
>>> I commiserate with Till.
>>> Before everyone suffers from inertia;
>>> - Without a Program (you can read Product) there is no idea of who  
>>> feels/is invited as audience/Buyers of tickets (academia,  
>>> developers, non-tech end-users, public sector orgs, NGO's,  
>>> commercial orgs, etc)
>>> - Without an intended audience-segmentation there is no effective  
>>> promotion possible, nor can sponsors be sure their particular  
>>> audience is present.
>>> - Without targeted promotion the overall attendance suffers and  
>>> cross-pollination between sub-groups suffers too.
>>> - Without sponsors it will be a rather Spartan affair or very expensive.
>>>
>>> My two cents.
>>>
>>> Vriendelijke groet,
>>> Marc Vloemans
>>>
>>>
>>>> Op 20 okt. 2015 om 22:53 heeft Darrell Fuhriman  
>>>> <darrell at garnix.org> het volgende geschreven:
>>>>
>>>> For 2014 we started with bi-weekly meetings and only moved to  
>>>> weekly meetings in August. I thought it was sooner than that, but  
>>>> apparently not.
>>>>
>>>> I totally disagree about the IRC/Slack thing, IMNSHO. It’s a far,  
>>>> far slower way to communicate than voice. A well run meeting is  
>>>> going to be many times faster.
>>>>
>>>> The main thing is:
>>>>
>>>> Designate a note taker to:
>>>> • Track New TODOs
>>>> * Track decisions made
>>>>
>>>> The note taker is always different from the person running the meeting.
>>>>
>>>> At each meeting, we created a google document for the next  
>>>> meeting, and people could add to the agenda at any time up until  
>>>> the time of the meeting. Notes were then taken in that same  
>>>> document.
>>>>
>>>> Always follow up on old TODOs, both to nag and to check for relevancy.
>>>>
>>>> If you want an effective meeting, learn how to run an effective  
>>>> meeting. They don’t happen by accident.
>>>>
>>>> Darrell
>>>>
>>>>
>>>>
>>>>> On Oct 19, 2015, at 06:31, Jeff McKenna  
>>>>> <jmckenna at gatewaygeomatics.com> wrote:
>>>>>
>>>>> Yes at some point soon you should move to a weekly meeting.  I  
>>>>> have seen some past committee teams use IRC successfully (there  
>>>>> is the #foss4g channel on freenode that is mostly empty,  
>>>>> awaiting your use), and also phone conference calls using audio  
>>>>> (it could be a weekly hangout with audio).  But personally I  
>>>>> find that IRC meetings are much more "get down to business" than  
>>>>> the audio calls ("hi how was your weekend?"), so I have a  
>>>>> preference for the IRC text chat (or Slack, but that seems to  
>>>>> offend some Open Source "oldtimers" so IRC it is, ha).
>>>>>
>>>>> -jeff
>>>>>
>>>>>
>>>>>
>>>>>> On 2015-10-19 5:41 AM, till.adams at fossgis.de wrote:
>>>>>> Hi LOC!
>>>>>>
>>>>>> This is a really honest eamil but unfortunately it looks like, that it
>>>>>> is necessary.
>>>>>> I know, that everybody involved in LOC also has a normal job and I also
>>>>>> understand that not everybody of you can act like I am doing.
>>>>>>
>>>>>> But...we are now in a situation where I really must **rely** on
>>>>>> everybody's contributions!
>>>>>>
>>>>>> I think that at least it should be possible to everyone, who gets asked
>>>>>> about s.th. which is in your personal area of responsibility to reply to
>>>>>> a question in a short email.
>>>>>> And if the reply is: "Sorry, I am short in time for now, but I will work
>>>>>> on this on [...]" - that's also fair and nobody will be angry  
>>>>>> about that.
>>>>>>
>>>>>> !!!The worst thing you can do (to all other people involved in LOC) is
>>>>>> to do/write/say nothing!!!
>>>>>>
>>>>>> Please note, that we are far away from having too much time for
>>>>>> organization and I really would like to get us all in motion for the
>>>>>> upcoming tasks!
>>>>>> The most urgent things are:
>>>>>>
>>>>>> -> add more info on the homepage (@Anja, Carmen asked last week about
>>>>>> having a meeting this week?)
>>>>>> -> fix sponsorship and exhibition packages (@Arnulf and @Hinrich: still
>>>>>> no reply from you)
>>>>>> -> fix our contract with WCCB (wrote a question on this a few  
>>>>>> minutes ago)
>>>>>> -> fix of our timetable and with that all the upcoming tasks
>>>>>>
>>>>>> So please, please let us get these things in motion!
>>>>>>
>>>>>> Maybe having a hangout or IRC chat once a week would make communication
>>>>>> easier? Our monthly meetings are good but mainly restricted to people
>>>>>> located in Bonn
>>>>>> What do you think? Any other ideas on that?
>>>>>>
>>>>>>
>>>>>> So far, Till
>>>>> _______________________________________________
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>>>>
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>
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Gert-Jan van der Weijden
Voorzitter Stichting OSGeo.nl