[FOSS4G2016] Proposed change to the Sponsorship and Exhibition Model

[till.adams at fossgis.de]

Arnulf,

thanks for commenting on the website - but: easier, if you send the 
complete text, you want to have on the website.
Carmen and/or me then can c&p it onto the page.

(( That's exactly whgat I'm talking since ([ages]) .... ))

The "conference package" and "promoting opportunity" are copy&paste (by 
you and/or Hinrich) text from the past conference ;-)

Till


Am 2015-10-26 11:55, schrieb Arnulf Christl:
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> Folks,
> following up with all suggestions can you please update the web site
> with the following sections relevant for sponsoring:
>
>
> Changes are marked as ["old text" -> "new text"]
>
> "(to be discussed)" -> "open to negotiation"
>
> "Guaranteed Slot in a track" -> "Sponsored talk in main track"
>
> (Conference Passes) "8" -> "10"
>
> "Exhibit Space" -> "Exhibition Space"
>
>
> Can (whoever put it there) explain what the "Conference package" is.
>
> Same for "Promoting opportunity to registered email".
>
> We will have to explain sponsors what they can / are supposed to do 
> with
> these options.
>
>
> "There is a possibility to sponsor one of the following:"
>  ->
> "We are open to your ideas for sponsoring any of the following 
> items:"
>
>
>
> I suggest to make a completely new subtitle called "Exhibition" 
> instead
> of the notes 1) and 2), and add this text:
>
>
> [BOF]
> Exhibition
>
> Given the layout of the exhibition area we have decided to open the
> usual booth structure up into a more appealing form where visitors 
> can
> meander through the hall form island to island making the experience
> more lively and interactive. The Open Source (Cathedral vs.) Bazaar
> finally visualised, FOSS4G shapes its own map footprint!
>
> Every Sponsors from Bronze upwards is invited to use one assigned bar
> stool and table to exhibit their products and services or just to 
> come
> into contact with people in the exhibition zone. Every exhibit island 
> is
> equipped with electric sockets, catering included. Alternatively you 
> can
> book any size and shape you want on a first come first serve base.
> Please contact us to let us know of your creative ideas and inquire 
> for
> prices and options.
> [EOF]
>
>
> Todo:
> To add concrete prices we need to have a better understanding of the
> costs. So whoever wants to take ownership of the exhibition area 
> please
> let the web and sponsor team know what the prices will be (sqm, 
> "island
> space", whatever it is). Plus sockets, basic booth infrastructure and
> catering (coffee, cookies and the like) throughout the exhibition 
> times.
>
>
> Thanks,
> Arnulf
>
> On 21.10.2015 12:34, Arnulf Christl wrote:
>> Folks,
>> we propose some changes to sponsorship levels and and exhibition 
>> area.
>> Some of this has already manifested on the web site:
>>
>> 1) Please note, that we separated sponsorship and exhibition. 
>> Sponsors
>> from Bronze upwards may also book exhibition space. Prices and 
>> details
>> to exhibition will be announced soon.
>>
>> 2) Please also note, that we assign exhibition places in the order
>> sponsors announce their sponsorship!
>>
>>
>> Before going ahead we want to let you know what we have come up with 
>> a
> nd
>> ask for feedback. Ideally short, concise and now so that we can go 
>> ahe
> ad
>> with contacting sponsors.
>>
>>
>> Background:
>> So far exhibition space increased proportionally to the sponsorship
>> level. Experience shows that this makes a lot of sense for the 
>> Bronze
>> and Silver levels. They typically represent the totally Open Source
>> committed SME who can barely afford to go to FOSS4G AND ship a booth 
>> A
> ND
>> folks to man the stand. But they still do it. And the exhibition 
>> area
> is
>> alive because of those folks. They are all enthusiastic and will 
>> come
> up
>> with nice ideas how to get involved with visitors and community.
>>
>> The bigger the sponsors the more diverse their interest in 
>> exhibiting.
>> The biggest sponsors often even politely decline to man a booth at 
>> all
>> because their interest in supporting FOSS4G (and OSGeo) is not so 
>> much
>> in talking to end users. Therefore in the past quite a few large
>> exhibition areas were deserted or sparsely used at the expense of 
>> the
>> smaller exhibitors.
>>
>> Therefore we propose that by default we include basic exhibit space 
>> fo
> r
>> all sponsorship packages (except Supporter). It includes (something
>> like:) 1.5 Meter front line, 1 table 2 chairs (detaisl up for
>> discussion). BUT - additionally - sponsors *have to* explicitly 
>> regist
> er
>> for this exhibition space, otherwise we do not reserve any space for
>> them. This prevents us from those ugly empty boxes, half-baked
>> last-moment printed wall posters and unmanned stands.
>>
>> Any sponsors can additionally book exhibit space at regular prices, 
>> e.
> g.
>> 1 Meter front line at €1000 or some such. Making the front-line 
>> rather
>> expensive will help to raise the value and make sure that people use 
>> t
> he
>> space they have efficiently. Plus it may prevent one sponsor from 
>> buyi
> ng
>> up all space... :-)
>>
>> All exhibitors obviously get full wired Internet access, 220V 
>> sockets,
>> etc. ...
>>
>>
>> Please comment (ideally sort of NOW as we are already busy 
>> contacting
>> sponsors).
>>
>>
>> Thanks,
>> Arnulf
>> _______________________________________________
>> FOSS4G2016 mailing list
>> FOSS4G2016 at lists.osgeo.org
>> http://lists.osgeo.org/mailman/listinfo/foss4g2016
>>
>
> - --
> Arnulf Christl (Director)
> The metaspatial Institute Certification:
> Open Source - Open Data - Open Standards
> http://www.metaspatial.net/en/institute
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