[FOSS4G2016] [Program] Accept/decline email draft

[Volker Mische]

Hi Gert-Jan,

On 04/27/2016 03:19 PM, Gert-Jan van der Weijden - Stichting OSGeo.nl wrote:
> Hi Volker, 
> 
> Five comments:
> 1. Please add the (approximate) numbers: 280+ proposals for 180 slots.
> Especially for the declined ones it's good to know that they aren't the sole one out.

That will be part of the guidelines.


> 2. Referring to the guidelines only makes sense if we can link to the actuela guidelines we used in 2016. Linking to the old 2014-guidelines and promising an update is a bit strange.

I'd prefer having a link, but I don't have the time for it before
sending out. Hence I'll do it afterwards (better than never).


> 3. I think the "please forgive us" phrase is a bit over the top. It's as if we made some horrible mistake. Just skipping it, and stick to the "You're awesome. Your proposal was awesome. We just couldn't accept them all." is sufficient.

Sounds good to me (remember that it was from the FOSS4G 2014 in
Portland, hence using american lingo :)


> 4. I'd like to encourage the declined speakers a little bit more to join us at FOSS4G. My proposal:
> 
> "You're awesome. Your proposal was awesome. We just couldn't accept them all."
> Nevertheless, we'd be glad to see you at FOSS4G. Not just the talks, but also the keynotes, workshop, code-sprints and side-events. And above all the opportunity to meet old and new friends is worth the trip to Bonn.

Thanks for the input, but I think I rather keep it short.


> And one thing to keep in mind: As part of the conference we are staging a "speakers corner" where anybody can take the stage to do a short (approx. 5 minutes) talk.

I guess the speakers corner is different from the demo theatre?

> 5. When sending out this mail, keep in mind that some presenters have both an accepted and a declined proposal, so they might receive 2 mails with 2 different messages. 

Or even more, depending on how many talks were submitted.

Cheers,
  Volker


> -----Oorspronkelijk bericht-----
> Van: FOSS4G2016 [mailto:foss4g2016-bounces at lists.osgeo.org] Namens Volker Mische
> Verzonden: woensdag 27 april 2016 14:53
> Aan: list
> Onderwerp: [FOSS4G2016] [Program] Accept/decline email draft
> 
> Hi Loc and Program-Committee,
> 
> here is a draft of the reject/decline emails for the talks. I'd like to send it out soon, so please have a look at it ASAP.
> 
> Cheers,
>   Volker
> 
> 
> Accepted
> --------
> 
> Dear {{proposal.speaker}},
> 
> Thank you for submitting a presentation proposal to FOSS4G 2016.
> The Program Committee has worked very hard to decide which proposals were the best fit for the conference and to create an exciting and engaging program for our attendees.
> 
> Your talk
> 
>     {{proposal.title}}
> 
> got ACCEPTED.
> 
> The decision process was following the guidelines from 2014:
> https://2014.foss4g.org/abstract-review-process-for-foss4g-2014/
> And updated version of this year's process will follow soon.
> 
> A list of all accepted talks will be published on the FOSS4G website on May 1st.
> 
> If you are UNABLE to attend, please let the committee know as soon as possible, but not later than July 1st, by sending an e-mail to program at foss4g2016.org. If you are able to attend, then there is no need to let us know.
> 
> If you haven't registered for the conference by July 1st, expect an e-mail from us asking you about your plans. Remember, the early bird discount ends on May 8th, so just go ahead and register now.
> 
> Unfortunately, we are not able to offer any additional discount to presenters. However, we do have a travel grant program. Applications for that are due on May 31st. For more information, please see:
> http://2016.foss4g.org/attending.html#travel-grants
> 
> Please look over your proposal at https://proposals.2016.foss4g.org/
> again and review for grammar, typos, etc. This information will appear on the website and in the printed program.
> 
> Thank you for you proposal and we look forward to seeing you in Bonn.
> 
> The FOSS4G 2016 Program Committee
> 
> 
> 
> Declined
> --------
> 
> Dear {{proposal.speaker}},
> 
> Thank you for submitting a presentation proposal to FOSS4G 2016.
> The Program Committee has worked very hard to decide which proposals were the best fit for the conference and to create an exciting and engaging program for our attendees.
> 
> Your talk
> 
>     {{proposal.title}}
> 
> got DECLINED.
> 
> The decision process was following the guidelines from 2014:
> https://2014.foss4g.org/abstract-review-process-for-foss4g-2014/
> And updated version of this year's process will follow soon.
> 
> A list of all accepted talks will be published on the FOSS4G website on May 1st.
> 
> Please forgive us. You're awesome. Your proposal was awesome.
> We just couldn't accept them all.
> 
> Come to FOSS4G! One of the best things about FOSS4G is that it gives attendees an opportunity to see what everyone is talking about, what's up and coming, and most of all it's inspiring! You are guaranteed to get more ideas for talks for you to propose at the next FOSS4G.
> 
> Thank you for you proposal and we look forward to seeing you in Bonn.
> 
> The FOSS4G 2016 Program Committee
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