[FOSS4G2016] Accept/reject talk emails

[Volker Mische]

Hi Till,

On 05/08/2016 09:02 AM, till.adams at fossgis.de wrote:
> I am undecided regarding the speakers of the general track, because they
> had at least two weeks for registering or even email us and ask, whether
> it would be possible to register later under Early Bird conditions.

+1. That sounds fair to me.


> Looking into the system we have 364 registered people in the system but
> only about 300 of them completely finished their bookings - and with
> that come inti the Early Bird conditions. What we can do is delivering a
> list, so we can check, how many of the speakers already registered.

I would say the speakers had enough time to register. I don't think
there's a need to have early bird for them. Though we should think about
if we are hard and won't give anyone an early bird account, or if the
decide on a case by case basis in case a speaker was late and is asking
for it.

Cheers,
  Volker


> Am 2016-04-27 11:37, schrieb Volker Mische:
>> Hi Gert-Jan,
>>
>> On 04/27/2016 11:09 AM, Gert-Jan van der Weijden - Stichting OSGeo.nl
>> wrote:
>>> Registering before the 1st of July seems like a good idea to me. 15th
>>> of June is perhaps even better. That leaves us with at least some
>>> time before the holiday season kicks off if presenters -for whatever
>>> reason- do not register to find an alternative.
>>
>> Fine for me. Are there other opinions?
>>
>>> Early bird discount ends in 10 days. It would be fair to extend this
>>> -just for the presenters- two week (given the fact that the upcoming
>>> weeks are filled with holidays).
>>> I suppose our "financial department" has to decide whether our funds
>>> are enough to engage all 180 presenters for the reduced early bird
>>> discount fare.
>>
>> It's not really 180 presenters as some present several talks.
>>
>>
>>> The travel grant program is an option for just a few presenters
>>> (those form the lower-income countries). Therefore I would not
>>> emphasize this too much, or at least make it clear that this only
>>> concerns a minority of the presenters
>>
>> Wouldn't this get clear from the travel grant page? I prefer making
>> sure, non of possible candidates misses it.
>>
>> Cheers,
>>   Volker
>>
>>
>>> -----Oorspronkelijk bericht-----
>>> Van: FOSS4G2016 [mailto:foss4g2016-bounces at lists.osgeo.org] Namens
>>> Volker Mische
>>> Verzonden: woensdag 27 april 2016 10:15
>>> Aan: list
>>> Onderwerp: [FOSS4G2016] Accept/reject talk emails
>>>
>>> Hi LOC,
>>>
>>> I currently draft the email to accept/rejecting the talks. I use the
>>> email from 2014 as template.
>>>
>>> There is a section about attending:
>>>
>>> 1) If you are UNABLE to attend, please let the committee know as soon
>>> as possible, but not later than July 15th, by sending an e-mail to
>>> program at foss4g2016.org. If you are able to attend, then there is no
>>> need to let us know.
>>>
>>> If you haven't registered for the conference by July 15th, expect an
>>> e-mail from us asking you about your plans. Remember, the early bird
>>> discount ends on June 15th, so just go ahead and register now.
>>>
>>> Unfortunately, we are not able to offer any additional discount to
>>> presenters. However, we do have a travel grant program. Applications
>>> for that are due on May 30th. For more information, please see:
>>> https://2014.foss4g.org/attending/discounts-and-grants/.
>>>
>>>
>>> That makes a lot of sense, my questions are:
>>>
>>>  - Until which date should they register? What about 2016-07-01?
>>>  - Looking at this year's Early Bird registration ends 2016-05-08.
>>> Isn't that a bit tight for people getting the emails on Thu/Fri? I'm
>>> thinking about governmental institutions here
>>>  - Is the preferred link to the travel grant program
>>> http://2016.foss4g.org/attending.html#travel-grants ?
>>>  - What is the travel program due date?
>>>
>>> Cheers,
>>>   Volker
>>> _______________________________________________
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>>> FOSS4G2016 at lists.osgeo.org
>>> http://lists.osgeo.org/mailman/listinfo/foss4g2016
>>>
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