[FOSS4G2016] Accept/reject talk emails

Sun May 8 23:33:10 PDT 2016

Hi Till, 

> till.adams at fossgis.de hat am 8. Mai 2016 um 09:02 geschrieben:
> 
> 
> Hi list,
> 
> sorry, I missed this discussion completely. Now it looks like little 
> late. WHat we definitely can do, is offering the accepted speakers form 
> the AT a "book under Early Bird conditions" until let's say end of May. 
> We have special codes for that, we can send them.

Sounds good! +1

> 
> I am undecided regarding the speakers of the general track, because 
> they had at least two weeks for registering or even email us and ask, 
> whether it would be possible to register later under Early Bird 
> conditions.
> 
> Looking into the system we have 364 registered people in the system but 
> only about 300 of them completely finished their bookings - and with 
> that come inti the Early Bird conditions. What we can do is delivering a 
> list, so we can check, how many of the speakers already registered. 
> Unfortunately Charlotte will not be able to do this in the beginning of 
> this week, because we have got our hands full by running the requests 
> from attendees for invoice payment, wanting vegane food, not needing a 
> T-Shirt, changing their names, switching workshops, cancellations of 
> workshops due to miscalculations because of exchange rates and many more 
> reasons ;-)
> 
> After that we can decide to have e.g. a "special register day" for 
> speakers: If they request for a code on this special day) they can 
> register under early bird conditions or whatever. I wouldn't like to do 
> that as a regular rule.

In general two weeks should be enough to get things managed or at least - as you
stated - get in contact with us. But I am fine with the solution of having a
"special register day" in case we see the need for it.

Cheers,
Chris

> 
> What do you think?
> 
> Till
> 
> 
> 
> 
> 
> 
> Am 2016-04-27 11:37, schrieb Volker Mische:
> > Hi Gert-Jan,
> >
> > On 04/27/2016 11:09 AM, Gert-Jan van der Weijden - Stichting OSGeo.nl 
> > wrote:
> >> Registering before the 1st of July seems like a good idea to me. 
> >> 15th of June is perhaps even better. That leaves us with at least some 
> >> time before the holiday season kicks off if presenters -for whatever 
> >> reason- do not register to find an alternative.
> >
> > Fine for me. Are there other opinions?
> >
> >> Early bird discount ends in 10 days. It would be fair to extend this 
> >> -just for the presenters- two week (given the fact that the upcoming 
> >> weeks are filled with holidays).
> >> I suppose our "financial department" has to decide whether our funds 
> >> are enough to engage all 180 presenters for the reduced early bird 
> >> discount fare.
> >
> > It's not really 180 presenters as some present several talks.
> >
> >
> >> The travel grant program is an option for just a few presenters 
> >> (those form the lower-income countries). Therefore I would not 
> >> emphasize this too much, or at least make it clear that this only 
> >> concerns a minority of the presenters
> >
> > Wouldn't this get clear from the travel grant page? I prefer making
> > sure, non of possible candidates misses it.
> >
> > Cheers,
> >   Volker
> >
> >
> >> -----Oorspronkelijk bericht-----
> >> Van: FOSS4G2016 [mailto:foss4g2016-bounces at lists.osgeo.org] Namens 
> >> Volker Mische
> >> Verzonden: woensdag 27 april 2016 10:15
> >> Aan: list
> >> Onderwerp: [FOSS4G2016] Accept/reject talk emails
> >>
> >> Hi LOC,
> >>
> >> I currently draft the email to accept/rejecting the talks. I use the 
> >> email from 2014 as template.
> >>
> >> There is a section about attending:
> >>
> >> 1) If you are UNABLE to attend, please let the committee know as 
> >> soon as possible, but not later than July 15th, by sending an e-mail 
> >> to program at foss4g2016.org. If you are able to attend, then there is no 
> >> need to let us know.
> >>
> >> If you haven't registered for the conference by July 15th, expect an 
> >> e-mail from us asking you about your plans. Remember, the early bird 
> >> discount ends on June 15th, so just go ahead and register now.
> >>
> >> Unfortunately, we are not able to offer any additional discount to 
> >> presenters. However, we do have a travel grant program. Applications 
> >> for that are due on May 30th. For more information, please see:
> >> https://2014.foss4g.org/attending/discounts-and-grants/.
> >>
> >>
> >> That makes a lot of sense, my questions are:
> >>
> >>  - Until which date should they register? What about 2016-07-01?
> >>  - Looking at this year's Early Bird registration ends 2016-05-08. 
> >> Isn't that a bit tight for people getting the emails on Thu/Fri? I'm 
> >> thinking about governmental institutions here
> >>  - Is the preferred link to the travel grant program 
> >> http://2016.foss4g.org/attending.html#travel-grants ?
> >>  - What is the travel program due date?
> >>
> >> Cheers,
> >>   Volker
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> >>
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> >>
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