[GRASS-PSC] Fwd: [GSoC 2021 - Urgent] Feedback Required Regarding Disbursal of GSoC Org Payments/Mentor Stipend to the Mentors

Thu Apr 29 20:16:10 PDT 2021

I would likely vote for the funds going to the mentors. However, as for
myself, even if we get the slots, I can't get the money legally anyway, so
I would have to choose GRASS budget for my part. Depending on the
particular GSoC project or mentor combo, identifying the main mentor may
not be clear, so that would be a small hurdle in distributing, but I have
seen other projects in similar context simply letting the main person (in
our case the mentor submitting reviews) distribute the money as they see
fit and I think we would manage that. As for putting it to the GRASS
budget, I don't see a need to keep the money as dedicated to a particular
purpose partially for simplicity and partially because we often focus the
budget on "collaborative development activities" anyway.

Vaclav

On Thu, Apr 29, 2021 at 9:45 PM Michael Barton <Michael.Barton at asu.edu>
wrote:

> I think this is a good plan.
>
> Michael
>
> Michael Barton
> School of Human Evolution &Social Change
> School of Complex Adaptive System Science
> Center for Social Dynamics & Complexity
> Arizona State University
>
> ...Sent from my iPad
>
> On Apr 29, 2021, at 6:07 PM, Helena Mitasova <hmitaso at ncsu.edu> wrote:
>
> 
> I am not sure whether other members of PSC or other GSoC mentors received
> this but here is a message from Rajat regarding the potential GSoC mentor
> compensation. Feel free to read the entire message below but here is the
> important part (note that I was at the board meeting
> where this was discussed and the feedback from the board was that osgeo
> will give the funds to the participating projects to use as they see fit.)
> So if you have ideas about what is the best procedure to receive and
> distribute the funds for the GRASS project
> please share them here on the PSC list and I will compile them and provide
> to Rajat (note that this would be $1200 if we get 3 slots)
>
> As a backup mentor I would vote for all funds going to the main mentor or
> to cover some collaborative development activity (in the past
> it would have been e.g. travel to code sprint).
>
> Helena
>
> Our decision as administrators is to reach out to the projects’ PSC for
> your comments about the following idea.
>
>    - GSoC team will deposit $400 per accepted proposal
>    - The project can claim the money and distribute it to the “main”
>    mentors and “backup” mentors as they see fit.
>    - The claim can be done after the GSoC team deposits the stipend to
>       the OSGeo organization.
>
>
> This idea has not yet been approved by the board, we need your input to
> refine the idea and procedure. Based on your inputs, we will list the
> possible options and forward them to the OSGeo board for their comments.
>
>
>
> Begin forwarded message:
>
> *From: *Rajat Shinde <rajatshinde2303 at gmail.com>
> *Subject: **[GSoC 2021 - Urgent] Feedback Required Regarding Disbursal of
> GSoC Org Payments/Mentor Stipend to the Mentors*
> *Date: *April 29, 2021 at 3:11:29 PM EDT
> *To: *Helena Mitasova <hmitaso at ncsu.edu>
> *Cc: *"gsoc-adminosgeo.org
> <https://urldefense.com/v3/__http://gsoc-adminosgeo.org__;!!IKRxdwAv5BmarQ!OgT2kzOuBmyJ1GgnetiSxDtubr0s6L4LhpzRnknM4KCb7dxmRTEyCgB9L9BxZXvKl9LG0gE$>"
> <gsoc-admin at osgeo.org>, Rahul Chauhan <rahulnitsxr at gmail.com>
>
> Dear Prof. Mitasova,
>
> Greetings!
> I am sending this email with regards to the Google Summer of Code (GSoC)
> 2021 stipend for mentors. This is OSGeo’s 15th year participating in the
> GSoC 2021 and GRASS GIS is one of the participating projects under the
> OSGeo umbrella organization. Also, this is our second year working as
> OSGeo-GSoC administrators team, and since last year it came to our
> attention that mentors were not getting remuneration for their work. We
> feel that this is very unfortunate and lacks incentive for the mentors to
> continue mentoring. Moreover, mentoring for GSoC is a full-time commitment
> and requires a lot of effort (which might vary depending on the coding and
> administration mentoring).
>
> In this regard, I had a meeting with the board on April 26 [1] and it was
> clear to me that the GSoC program does make a deposit to OSGeo. Citing
> below from the website for reference:
>
> [1]
> https://wiki.osgeo.org/wiki/Board_Meeting_2021-04-26#Google_Summer_of_Code_organization_payment_discussion
> <https://urldefense.com/v3/__https://wiki.osgeo.org/wiki/Board_Meeting_2021-04-26*Google_Summer_of_Code_organization_payment_discussion__;Iw!!IKRxdwAv5BmarQ!OgT2kzOuBmyJ1GgnetiSxDtubr0s6L4LhpzRnknM4KCb7dxmRTEyCgB9L9BxZXvKeXr0IfY$>
>
> “$400 per student developer for your organization (often called the mentor
> stipend) though the money does not generally go to the actual mentor. One
> payment is sent to the org, and if the org wishes to disburse the funds to
> their mentors they are welcome to do that on their own.” [2]
>
> [2]
> https://developers.google.com/open-source/gsoc/help/org-payments#i_included_in_your_payment
> <https://urldefense.com/v3/__https://developers.google.com/open-source/gsoc/help/org-payments*i_included_in_your_payment__;Iw!!IKRxdwAv5BmarQ!OgT2kzOuBmyJ1GgnetiSxDtubr0s6L4LhpzRnknM4KCb7dxmRTEyCgB9L9BxZXvK4IlUhP4$>
>
> During the meeting I mentioned the following facts:
>
>    - Accepted proposals are required to have at least 2 mentors and one
>    of them is the “main” mentor
>    - It is strongly recommended to have 3 mentors
>       - The additional mentors are “backup” mentors
>       - A mentor can not mentor more than 2 proposals
>       - A mentor can not be the “main” mentor of 2 or more proposals
>       - Having mentioned that the number of projects participating in the
>    OSGeo-GSoC program has been decreasing, as a comparison:
>    - 20 proposals in 12 projects in 2016 (
>       https://wiki.osgeo.org/wiki/Google_Summer_of_Code_2016_Accepted
>       <https://urldefense.com/v3/__https://wiki.osgeo.org/wiki/Google_Summer_of_Code_2016_Accepted__;!!IKRxdwAv5BmarQ!OgT2kzOuBmyJ1GgnetiSxDtubr0s6L4LhpzRnknM4KCb7dxmRTEyCgB9L9BxZXvKTLVJO-g$>
>       )
>       - 13 proposals in 8 projects in 2017 (
>       https://wiki.osgeo.org/wiki/Google_Summer_of_Code_2017_Accepted
>       <https://urldefense.com/v3/__https://wiki.osgeo.org/wiki/Google_Summer_of_Code_2017_Accepted__;!!IKRxdwAv5BmarQ!OgT2kzOuBmyJ1GgnetiSxDtubr0s6L4LhpzRnknM4KCb7dxmRTEyCgB9L9BxZXvKT3aOjEg$>
>       )
>       - 10 proposals in 8 projects in 2018 (
>       https://wiki.osgeo.org/wiki/Google_Summer_of_Code_2018_Accepted
>       <https://urldefense.com/v3/__https://wiki.osgeo.org/wiki/Google_Summer_of_Code_2018_Accepted__;!!IKRxdwAv5BmarQ!OgT2kzOuBmyJ1GgnetiSxDtubr0s6L4LhpzRnknM4KCb7dxmRTEyCgB9L9BxZXvK53sfvj4$>
>       )
>       - 7 proposals in 4 projects in 2019 (
>       https://wiki.osgeo.org/wiki/Google_Summer_of_Code_2019_Accepted
>       <https://urldefense.com/v3/__https://wiki.osgeo.org/wiki/Google_Summer_of_Code_2019_Accepted__;!!IKRxdwAv5BmarQ!OgT2kzOuBmyJ1GgnetiSxDtubr0s6L4LhpzRnknM4KCb7dxmRTEyCgB9L9BxZXvKDQG4IEo$>
>       )
>       - 10 proposals in 6 projects in 2020 (
>       https://wiki.osgeo.org/wiki/Google_Summer_of_Code_2020_Accepted
>       <https://urldefense.com/v3/__https://wiki.osgeo.org/wiki/Google_Summer_of_Code_2020_Accepted__;!!IKRxdwAv5BmarQ!OgT2kzOuBmyJ1GgnetiSxDtubr0s6L4LhpzRnknM4KCb7dxmRTEyCgB9L9BxZXvKi9bvTIA$>
>       )
>       - A successful ex GSoC student can act as a mentor in the project
>    he/she participated in, but they are choosing other alternatives for summer
>    that have a remuneration or incentive.
>    - Projects organize the actual activities of the mentors as they see
>    fit, some projects have specialized coding mentors who are normally project
>    committers and the administrative mentors, that review the administrative
>    part of the students.
>
>
> After talking with the board of directors, it was suggested to talk with
> the mentors or projects about the distribution of the stipend.
>
> Our decision as administrators is to reach out to the projects’ PSC for
> your comments about the following idea.
>
>    - GSoC team will deposit $400 per accepted proposal
>    - The project can claim the money and distribute it to the “main”
>    mentors and “backup” mentors as they see fit.
>    - The claim can be done after the GSoC team deposits the stipend to
>       the OSGeo organization.
>
>
> This idea has not yet been approved by the board, we need your input to
> refine the idea and procedure. Based on your inputs, we will list the
> possible options and forward them to the OSGeo board for their comments.
>
> Please forward the email to the corresponding PSC or equivalent of your
> project, and give us an answer as soon as possible, so that we can forward
> it to the OSGeo board for approval. It would be amazing if we could get the
> responses before the GSoC slot submission deadline i.e. May 3rd, 2021.
>
> Kind regards
> Rajat Shinde and Rahul Chauhan
> OSGeo-GSoC Administration Team
> URL: https://wiki.osgeo.org/wiki/Google_Summer_of_Code_2021_Administrative
> <https://urldefense.com/v3/__https://wiki.osgeo.org/wiki/Google_Summer_of_Code_2021_Administrative__;!!IKRxdwAv5BmarQ!OgT2kzOuBmyJ1GgnetiSxDtubr0s6L4LhpzRnknM4KCb7dxmRTEyCgB9L9BxZXvKTTUlo58$>
>
>
> Helena Mitasova
> Professor at the Department of Marine,
> Earth, and Atmospheric Sciences
> Associate director and faculty fellow at the Center for Geospatial
> Analytics
> North Carolina State University
> Raleigh, NC 27695-8208
> hmitaso at ncsu.edu
>
> "All electronic mail messages in connection with State business which are
> sent to or received by this account are subject to the NC Public Records
> Law and may be disclosed to third parties.”
>
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