[GRASS-PSC] [GRASS PSC elections 2024] Preliminary time table

Tue Sep 3 10:01:23 PDT 2024

Hi Hernán,

Thanks for drafting the text!

As discussed privately, and because we are so close to the date, I suggest
starting the nomination procedure one week later, i.e. on Sep 16th, so
during this week you send out the call as CRO and I can check if there are
new contributors entitled to vote. Also because the announcement set
September 15th as the last day to get PRs merged or tell us if they didn't
appear in the voters list.

Would you mind actually creating the wiki page with the content and we edit
directly there? It's much easier than going through an email. For the
wording about seats that will be renewed and whose seats are those, I think
you can use the announcement.

Thanks again!
Vero

El lun, 2 sept 2024 a las 10:43, Hernán De Angelis via grass-psc (<
grass-psc at lists.osgeo.org>) escribió:

> Dear PSC members
>
> I have now prepared a preliminary wiki text and timetable for the 2024
> elections based on how we conducted the previous elections in 2020. My
> idea was to run the elections starting on monday 9 september so to be
> able to have the results ready by 19 october.
>
> Below you will find a draft of the Wiki, to be posted once a consensus
> is reached on the dates and form.
>
> Thanks in advance
>
> Hernán
>
>
> = PSC Election 2024 =
>
> == Call for election ==
>
> The PSC election 2024 starts on **2024-09-09** and ends on **2024-10-19**.
> The new committee will be formed by **9** members, of which ***5*** are
> current members and ***4*** will be newly elected on this election.
> This is in accordance with the current PSC chair and the planning
> decided in light of the experiences in previous elections.
>
>
> === 1. The process===
>
> The election process is split essentially in two phases:  1) the
> Nomination and 2) the Voting.
> Final actions are announcing the results and officially forming the new
> PSC, which will consist of **9** members, ***5*** already sitting and
> ***4*** newly elected.
>
>
> ==== 1.1 Nominations ====
>
> During the Nomination phase, '''any''' member of the GRASS-GIS
> community, can nominate '''any''' community member for being a candidate
> for the PSC.
>
> Current PSC members are to be nominated for re-election in the same way
> by the community as possible new candidates.
>
> To set a nomination in motion, an e-mail should be directed to the CRO
> (cro.grass at osgeo.org) including '''name''', '''contact e-mail''' and
> shortly '''why''' a person is recommended as a PSC member.
>
> The CRO will then contact the recommended person asking for
> confirmation.  The nominated person has to accept the candidacy for the
> PSC and will be asked to write a few lines stating what she/he wants to
> achieve as part of it.
>
> A nomination and its acceptance '''are required to be sent directly to
> the CRO''' in private.  Following confirmation, it is the CRO's task to
> officially announce a nomination.
>
>
> ==== 1.2 Voting ====
>
> The CRO will ensure to invite all eligible voters.
>
> Eligible voters are all people who:
> - have one or more merged pull requests in any of grass, grass-addons,
> grass-website, grass-promo repositories,
> - participated of GRASS PSC and community events,
> - have one or more merged pull requests in qgis/QGIS related to GRASS
> integration,
> - have one or more merged pull requests in rsbivand/rgrass, or
> - are registered and have translated for GRASS GIS in Weblate
>
> A list of eligible voters has already been compiled on the basis of the
> criteria given above. The list can be found at:
>
> https://docs.google.com/spreadsheets/d/1GdZUcwERaIJur9fXs1D05Sw-Jv57N3LfQ8njfM6Jd-4/edit?usp=sharing
>
> If you believe you meet the criteria but do not find your name in the
> list, please contact the CRO at: cro.grass at osgeo.org or make a pull
> request before September DDth.
>
> During the Voting period, eligible voters, can vote their preferred
> candidate(s) via an on-line tool which will protect privacy.
>
> Each voter can vote one time.  However, there is no limit as to how
> many, among the candidates, a voter can select.
>
>
> === 2. Time frame ===
>
>   * announcement of elections: 2024-08-22 (incl. CRO)
>   * nomination period: 2024-09-09 to 2024-09-23
>   * presentation of the candidates: 2024-09-23 to 2024-09-30
>   * elections: 2024-10-07 to 2024-10-14
>   * announcement of the newly elected PSC: 2024-10-19 at latest
>
>
> ==== 2.1 Nomination Period ====
>
> The nomination starts on 2024-09-09 at 12:00 UTC, runs strictly for 3
> weeks and ends on 2024-09-30 at 12:00 UTC. Following this period, there
> will be a one week of no-action to have time to reflect and decide.
>
> You are kindly asked to refrain from canceling an already announced
> nomination or support and request for a new nomination. Unless there are
> serious reasons to cancel a nomination, modification of the list of
> nominees will not be possible after the end of the 3rd week.
>
>
> ==== 2.2 Presentation of the candidates ====
>
> The presentation of the candidates will run from 2024-09-23 to
> 2024-09-30. The nominated candidates will be asked to write a few lines
> stating what she/he wants to achieve or work for as part of the PSC.
>
>
> ==== 2.3 Voting Period ====
>
> The voting period will run from 2024-10-07 at 12:00 UTC up until
> 2024-10-14 at 12:00 UTC.
>
>
> ==== 2.4 Results ====
>
> Votes will be counted and the top **4** voted candidates will fill the
> seats to form the new PSC. In case of a vote tie, the CRO will randomise
> the selection between the tied candidates for a PSC seat.
>
> Results to be announced, at latest, on 2024-10-19.
>
> Afterwards, the newly formed PSC will elect the chair person, being one
> of the new members.
>
>
> === 3. Overview ===
>
> ==== 3.1 Nomination (I) ====
>
>    - from 2024-09-09 to 2024-09-23
>    - e-mails directed to the CRO by:
>      - a community member to nominate a candidate
>      - the nominee to confirm acceptance of candidacy
>
>
> ==== 3.2 Nomination (II) ====
>
>    - from 2024-09-23 to 2024-09-30
>    - re-think, evaluate, decide for candidate(s)
>    - e-mail from the candidate directed to the community with a
> statement of her/his aims as part of the PSC
>    - email directed to the CRO by a candidate for canceling candidacy
> (possible '''only''' for important reasons)
>
>
> ==== 3.3 Voting: from 2024-10-07 to 2024-10-14  ====
>
>      Eligible voters are all people who:
>      - have one or more merged pull requests in any of grass,
> grass-addons, grass-website, grass-promo repositories,
>      - participated of GRASS PSC and community events,
>      - have one or more merged pull requests in qgis/QGIS related to
> GRASS integration,
>      - have one or more merged pull requests in rsbivand/rgrass, or
>      - are registered and have translated for GRASS GIS in Weblate
>
>    - privacy/anonymity guaranteed by using
> [https://limesurvey.osgeo.org/ OSGeo LimeSurvey], OSGeo's on-line voting
> system
>    - voters will be invited via email
>
>
> ==== 3.4 Results ====
>
> The new PSC will be presented at latest on 2024-10-19.
>
>
>
> _______________________________________________
> grass-psc mailing list
> grass-psc at lists.osgeo.org
> https://lists.osgeo.org/mailman/listinfo/grass-psc
>

-- 
Dra. Verónica Andreo
Investigadora Adjunta de CONICET
Instituto Gulich (CONAE - UNC)
Centro Espacial Teófilo Tabanera (CETT)
Falda del Cañete - Córdoba, Argentina
+54 3547 400000 int. 1153
https://veroandreo.gitlab.io/
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