[Marketing] Event Owner for FOSS4G - please vote

Wed Sep 10 03:15:41 EDT 2008

Thanks All.

I declare this motion passed with 7 votes (this is just a coincidence :-) from Cameron, Tyler, Michael, Nathalie, Pericles, Jeroen, myself and additional backing from the Board of Directors. Tim Bowden is now official Event Owner of "OSGeo at FOSS4G" and will receive travel cost imbursement (or however you call this).

Tim, 
congratulations and I look forward to work with you at the FOSS4G OSGeo booth. Please contact Tyler or myself for all the nitty gritty details that will follow. 

Best regards, 
Arnulf. 

Jeroen Ticheler wrote:
> +1 (like my vote on the board list, so maybe a little duplication here 
> ;-) )
> Jeroen
> 
> On Sep 9, 2008, at 10:34 PM, Pericles S. Nacionales wrote:
> 
>> +1
>>
>> -Perry
>>
>> ---
>> Perry Nacionales
>> pnaciona at gis.umn.edu
>>
>>
>> -----Original Message-----
>> From: "Arnulf Christl" <arnulf.christl at wheregroup.com>
>>
>> Date: Tue, 9 Sep 2008 20:26:14
>> To: OSGeo Marketing<marketing at lists.osgeo.org>
>> Subject: Re: [Marketing] Event Owner for FOSS4G - please vote
>>
>>
>> +1
>>
>> We also have broad backing from the board so that even although the
>> process of this vote is somewhat unorthodox I suggest we just carry on 
>> and
>> try to get maybe two or three more votes from this committee until we
>> declare the motion as passed. This should happen at the latest 
>> tomorrow at
>> the Marketing Committee IRC meeting.
>>
>> Best regards,
>> Arnulf.
>>
>> On Tue, September 9, 2008 00:28, Cameron Shorter wrote:
>>> Ok, lets get the ball rolling.
>>>
>>>
>>> Following on from on and off list emails:
>>>
>>>
>>> I propose that $3K US is set aside to cover costs of sending Tim Bowden
>>> to FOSS4G 2008 where Tim will coordinate the running of the OSGeo Booth.
>>>
>>> As a bonus, Tim will look for potential sponsors for FOSS4G2009 and talk
>>> up FOSS4G2009 to potential delegates. (Another marketing activity).
>>>
>>> +1
>>>
>>>
>>> Tim Bowden wrote:
>>>
>>>> Arnulf,
>>>>
>>>>
>>>> I'm willing and able, but obviously a decision would be need to be made
>>>> very soon.  Just for the record, I've responded off list to Tyler,
>>>> Frank
>>>> and Cameron S. with a few personal concerns I have, but otherwise no
>>>> problems from my side.
>>>>
>>>> Regards,
>>>> Tim Bowden
>>>>
>>>>
>>>> On Wed, 2008-09-03 at 16:41 +0200, Arnulf Christl wrote:
>>>>
>>>>
>>>>> Cameron Shorter wrote:
>>>>>
>>>>>
>>>>>> Tyler,
>>>>>> I'd like to strongly recommend Tim Bowden for the OSGeo Booth
>>>>>> coordinator role.
>>>>>>
>>>>> Tim,
>>>>> what do you say?
>>>>>
>>>>> If you are interested I will talk to OSGeo Finance and see whether we
>>>>> can bend Tyler's travel costs to your name and make you the official
>>>>> OSGeo Event Owner for FOSS4G 2008. This would mean that you are sort
>>>>> of hired by OSGeo to represent, man and manage the booth. I say
>>>>> "sort
>>>>> of hired" because I think OSGeo never did this before so we are
>>>>> creating a precedence here. But I think it is a good one as we are
>>>>> running short on staff everywhere and volunteers are cool but they
>>>>> are even better if you can pay them - at least a bit.
>>>>>
>>>>> But before I continue down that road please confirm whether you are
>>>>> actually available and would be willing to do what Cameron suggested.
>>>>>
>>>>> Best regards,
>>>>> Arnulf.
>>>>>
>>>>>
>>>>>
>>>>>> He did a very good job setting up the OSGeo stand at the WALIS
>>>>>> conference in Western Australia last year and he is an entertaining
>>>>>> and passionate OSGeo salesman.
>>>>>>
>>>>>> Unfortunately, he hasn't been able to scrape funds together for
>>>>>> FOSS4G2008 (he is a 1 man company and can't justify the expense).
>>>>>> But
>>>>>> with elementary expenses paid, he would be there like a shot.
>>>>>>
>>>>>> Financially, he doesn't cost much. Perth is not far from South
>>>>>> Africa,
>>>>>> so flights should be less than for others, and a few beer boxes are
>>>>>> sufficient for accommodation.  (He'd drink the beer first).
>>>>>>
>>>>>> And most importantly from my point of view, we would really like to
>>>>>> have someone from the Australian FOSS4G2009 committee on the stand,
>>>>>> so that we can promote FOSS4G 2009, and Tim is just the man for the
>>>>>> job.
>>>>>>
>>>>>>
>>>>>> Tyler Mitchell (OSGeo) wrote:
>>>>>>
>>>>>>
>>>>>>> As discussed a while back at one of our last meetings, I was
>>>>>>> trying to line up someone to help be the event owner for FOSS4G -
>>>>>>> to help organise and coordinate OSGeo's marketing through the
>>>>>>> booth, etc. Everyone I talk to who is going to be at the event
>>>>>>> only has limited amount of time to commit, or cannot help organise
>>>>>>> before the event.
>>>>>>>
>>>>>>> So I started to talk to a few people who I have worked with at
>>>>>>> previous events and who might be more likely to attend if they had
>>>>>>> a free conference pass and a small budget to offset some of their
>>>>>>> costs.  The free pass wasn't really enough for anyone I spoke to.
>>>>>>> Since it looks like I won't be able to attend, it will be
>>>>>>> critical to have someone who can do the planning and delivery of
>>>>>>> the event, but still have some support from me when needed.  Some
>>>>>>> of my own travel budget could be used to help cover some of the
>>>>>>> costs but ultimately it would be general marketing costs for
>>>>>>> OSGeo. [1]
>>>>>>>
>>>>>>>
>>>>>>> This is the one event that I believe is important enough to make
>>>>>>> sure we have a full time booth staffer and planner/coordinator
>>>>>>> available. Volunteers certainly are still needed to do it right,
>>>>>>> but unless there is one person to go to, the whole effort can fall
>>>>>>> apart.  Ideally there'd be two people, but I won't push it this
>>>>>>> year ;-)
>>>>>>>
>>>>>>> I would like to propose a budget of $3500 to cover our presence
>>>>>>> there:
>>>>>>>
>>>>>>>
>>>>>>> * $1000 - handouts, collateral, shirts, banners, table cover,
>>>>>>> etc. With new branding where possible.
>>>>>>> * $500 - on-site booth costs for maintenance, upgrades, equip
>>>>>>> rentals, etc.  Like video displays, extra chairs, cleaning... *
>>>>>>> $1500 - costs for staffing, travel and food costs, etc.
>>>>>>> * $500 - miscellaneous - some buffer room for unexpected items.
>>>>>>>
>>>>>>>
>>>>>>> Think of it as a delegation exercise for me, I would easily spend
>>>>>>> that in my own staff time, travel costs and merchandise, etc. if I
>>>>>>> was going. Sound reasonable?
>>>>>>>
>>>>>>>
>>>>>>> Tyler
>>>>>>>
>>>>>>>
>>>>>>> [1] http://wiki.osgeo.org/wiki/Marketing_Budget_2008
>>>>>>> _______________________________________________
>>>>>>> Marketing mailing list
>>>>>>> Marketing at lists.osgeo.org
>>>>>>> http://lists.osgeo.org/mailman/listinfo/marketing
>>>>>>>
>>>>>>>
>>>>>>
>>>
>>>
>>> -- 
>>> Cameron Shorter
>>> Geospatial Systems Architect
>>> Tel: +61 (0)2 8570 5050
>>> Mob: +61 (0)419 142 254
>>>
>>>
>>> Think Globally, Fix Locally
>>> Geospatial Solutions enhanced with Open Standards and Open Source
>>> http://www.lisasoft.com
>>>
>>>
>>>
>>
>>
>> --Arnulf Christl
>> http://www.wheregroup.com
>>
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