[Marketing] FOSDEM 2014 material: request for refund

[Cameron Shorter]

Hi Anne,

As mentioned off list,

While what you are asking for is in line with OSGeo goals, I feel it 
irresponsible for the OSGeo Marketing Committee to approve funding, 
unless you had received approval before purchasing?

My reasons are:
* OSGeo, and by extension the marketing committee are responsible for 
managing a budget against a set of guidelines.

* Before money is spent, approval should be sought. Approval should be 
granted based on: 1. Are costs in mandate. 2. Are their available funds.

* Our original Marketing spending guidelines [1] have been on 
reimbursing "Non-Consumable" items. This request is for "Consumable 
items". Ie, this request is out of mandate. There has since been 
suggestions to move to also cover Consumables, but no one has followed 
through to update the wiki or get it approved.

* Providing retrospective approval would set a precedent which I think 
would potentially put OSGeo at financial risk if others were to follow 
this example.

As such, I'm voting -0 for covering these expenses, but I am ok with 
being out-voted on this one.

I note that the marketing committee is almost completely inactive. If 
you don't get at least 3 votes, I suggest asking the board to weigh in 
(as Jeff as suggested).

Sorry for the negative response.

One thing that would really help is to have someone volunteer to 
revitalise the Marketing committee processes, possibly rewriting from a 
fresh start.


  Warm regards, Cameron

1] http://wiki.osgeo.org/wiki/Marketing_Committee#Sponsorship_Areas

On 25/07/2015 6:51 pm, Anne Ghisla wrote:
> Hello all,
>
> for last year's FOSDEM in Brussels I ordered OSGeo flyers
> and business cards from a local print shop. All details are
> listed in the wiki page:
> http://wiki.osgeo.org/wiki/FOSDEM2014
>
> I would like to ask for refund for these items (it sums up to 280
> euros). I can provide off-list the receipt in German, with translation.
>
> I am available for any clarification.
>
> Thanks and kind regards,
>
> Anne
>
>
> _______________________________________________
> Marketing mailing list
> Marketing at lists.osgeo.org
> http://lists.osgeo.org/mailman/listinfo/marketing

-- 
Cameron Shorter,
Software and Data Solutions Manager
LISAsoft
Suite 112, Jones Bay Wharf,
26 - 32 Pirrama Rd, Pyrmont NSW 2009

P +61 2 9009 5000,  W www.lisasoft.com,  F +61 2 9009 5099

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