[Marketing] Coordinate on last moment Letter Information Sheets

[Jody Garnett]

We have a few too many email threads, private emails asking for information
and chats - it must be foss4g time!

Please coordinate with the this google doc and the marketing email list
(and not Pim he needs to focus on the website, his part in printing is
done).
​
 FOSS4G 2nd Print Run
<https://docs.google.com/document/d/1k9xvHLzHEhaLqBlEqcgv9FKS1VXQ2NkbcV_IdKkprIc/edit?usp=drive_web>
​
Here is the state of play.

*Q: What projects sheets are to be printed?*

We asked for budget to print 10 additional project sheets.

Luca is coordinating, we have had a surprisingly strong response. The
answer is not known until tomorrow - as many teams are just making them
now. Indeed GeoSolutions just volunteered a graphics designer to produce
one for GeoServer in time for tomorrows deadline.

Luca is the point of contact here and will provide the final set of US
Letter PDFs. Luca has assembled a folder here:
​
 To_print_Boston
<https://drive.google.com/drive/folders/0B7qJVOAr1IpXODhISjd2WDc4ZXM>
​
Notes:
- We have 8 now with 4 ready to be finished
- Some of those say "a4", Luca will need to reject them as we can only
print Letter
- I had hoped people would provide pull requests (so we could review and
provide feedback)
- All of them are making the same background graphics mistake :)
- But we will take what we can get, so nice to have content and enthusiasm

*Q: Are there Also general OSGeo double page letterhead-size folders
printed at the same time with the same printshop?*

Have to use an Australian term to answer this "Ya - na".

The first print run you outlined Marc, with the $1500 budget is done:

*Peter Wheeler* was able to do this, printing slightly more than you
planned, for $1300 or so. This has been printed and delivered to Guido's
office.

   - rollup banner 1
   - rollup banner 2
   - 8 page brochure letter
   - osgeo information sheet letter x 1000
   - geoforall information sheet x 1000
   - osgeo live letter x 1000
   - grass information sheet x 100​

 FOSS4G Printables
<https://docs.google.com/document/d/138cBAmq0uyfBBSnRU-pjWYc8yzlhjJETdXAqir_Ht7Q/edit?usp=drive_web>
​
*Jeffrey Johnson*, is printing stickers via Sticker Mule to arrive
Wednesday, and is sending some he already had to arrive earlier.

*Q: Suggested amounts per project sheet and folder?*

I looked up costs at the local "staples" print shop and arrived at an
estimate of $48 to print 150 pages.

The store is located here:
https://storelocator.staples.com/stores/en_US/MA/Boston/0063

*Q: Please advice asap in order to have a budget estimate and idea for me
of total weight to schlepp around Boston?*

The budget was requested of $500, which would be enough to print 10
information sheets for 10 additional projects.

This budget is not yet approved, can I ask Marc to total the votes and
decide if it passed or not. Perhaps hold off deciding until we get a final
number of information sheets, in case the budget needs to be adjusted.

*Q: Are we printing tshirts?*

No there was not time, we can withdraw that motion.

*Q: Who is printing?*

So far we have the following volunteers:

   - Jeffrey Johnson - has USD credit card and order from staples remote
   - Michael Smith - has OSGeo USD credit card and can avoid doing the
   expense process with treasurer at osgeo.org
   - Marc Vloemans - because he is in Boston early and is a nice guy

*Q: Who is picking up printing?*

Marc Vloemans - because he is in Boston early and is a nice guy.


*Q: Shall we make a list in the wiki with links?*

You are correct that there are too many emails, when we are done we can
make an exhibition pack landing page (probably a README in github where the
PDFs are stored).

For now please use the following google doc for coordination (this is a
temporary document and google docs are faster than a wiki and allowing two
people to type at once).


--
Jody Garnett
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