<div dir="ltr">We may want a seperate thread for this one Cameron; should we take your response as a +0 :)<div><br></div><div>+1 - Get Interactive - treated us (and this project) with respect, handling their communication seriously demonstrating a great work ethic in both their EOI and RFP responses. They were not the most visually impressive response; but they more than made up for this with communication and consideration.<br></div><div><br></div><div>It has been a bit of whirlwind so I am trying to remember what I did:</div><div><br></div><div>- Took part in the EOI creation, rewriting some sections around how projects are presented (to make it less confusing between osgeo projects, community projects and incubation)</div><div><br></div><div>- Reviewed the EOI responses and attended some discussion meetings; as part of this meeting I made some notes capturing the pros and cons of the responses, and voted for the four short-listed organizations.</div><div><br></div><div>- Helped craft the "EOI response" letters sent out to short listed firms, using the notes above to both encourage respondents and to highlight areas where the committee wanted more information</div><div><br></div><div>- Quickly reviewed the proposals with Helena (at a local GIS conference). This review formed the core of a comparison between proposals ("EOI/RFP Comments and Feedback" document), that was added to be Antia, Jeffrey, Marc and others on both the marketing and board lists.</div><div><br></div><div>- Tried to make a "Comparison RFP" spreadsheet of the responses (wanted to double check the proposals for any variances - such as cutting scope from their financials and not noting it as a variance). This did not prove super useful; but the high level comparison of costs helped me at least.</div><div><br></div><div>- Attended a meeting to select a firm, the "EOI/RFP Comments and Feedback" document was updated over the course of the meeting to help guide negotiations. Specifically we captured for each firm</div><div>a) what would be need from the firm? <i>example demonstrate an understanding of scope</i></div><div>b) what would be needed internally from OSGeo? <i>example volunteers in the same timezone</i></div><div>c) what questions do we have for negotiation? example: <i>Content migration appears unrealistic - can you explain your approach.</i> </div><div><br></div><div>- Helped "proposal response letters" to the two firms selected for Q&A interview - questions composed from the above document.</div><div><br></div><div>- I was only able to attend on of the Q&A interviews; I was quite impressed by the selected firms questions for OSGeo, and work ethic they displayed in their EOI and RFP. I also appreciated Jeffrey and Marc's representation of OSGeo and our interests.</div><div><br></div><div>- I was able to talk to Marc about the second meeting, while he got answers to the above questions (thanks Marc). The firm in question did not match Get Interactive for being prepared.</div><div><br></div><div>Over the course of the above I did my best to keep osgeo board in the loop; sending the above notes and documents osgeo-priv, and highlighting the correspondence as they were saved into dropbox. I think I also managed to email <a href="mailto:discuss@osgeo.org">discuss@osgeo.org</a> and ask for more volunteers to take part :)</div><div><br></div><div>If anyone on the marketing committee (or osgeo board) needs a copy of the notes referenced above give me a shout. Doing this commercial-in-confidence stuff really conflicts with our "open all the things" mantra at OSGeo.</div></div><div class="gmail_extra"><br clear="all"><div><div class="gmail_signature" data-smartmail="gmail_signature"><div dir="ltr"><div><div dir="ltr"><div>--</div><div>Jody Garnett</div></div></div></div></div></div>
<br><div class="gmail_quote">On 8 March 2017 at 15:46, Cameron Shorter <span dir="ltr"><<a href="mailto:cameron.shorter@gmail.com" target="_blank">cameron.shorter@gmail.com</a>></span> wrote:<br><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex">
<div bgcolor="#FFFFFF" text="#000000">
<div class="m_-5420119860143546378moz-cite-prefix">Thank you to all who have put in a
significant effort in pushing through on this website re-branding
activity.<br>
For transparency, and to demonstrate the rigour that has been
applied to this process, could I please ask each person who has
been involved to explain the depth of your involvement in your
assessment, and why you agree with this motion (or not). I will
then vote based on my trust of the process and my trust that the
individuals involved have followed the process.<br>
<br>
To start:<br>
* I reviewed the RFQ that was developed and sent out, along with
the proposed process. I was impressed with the professionalism of
both. I am familiar with the individuals involved with this
selection process, and have been impressed over the years with
their clear thinking, ability to suggest good ideas, their follow
through on making things happen and professionalism. Assuming they
confirm that they have continued to be thorough in their process,
and confident in their selection, I shall back their decision.<br>
<br>
Warm regards, Cameron<div><div class="h5"><br>
<br>
On 09-Mar-17 10:08 AM, Marc VLOEMANS wrote:<br>
</div></div></div>
<blockquote type="cite"><div><div class="h5">
<div dir="ltr">
<div style="font-size:12.800000190734863px">Dear Marketing List,</div>
<div style="font-size:12.800000190734863px"><br>
</div>
<div style="font-size:12.800000190734863px">Thanks to the
unrelenting energy of the Marketing Committee en members of
the Board, I have the pleasureof asking you for approval of
our choice of agency to conduct the Rebranding and Website
Project for OSGeo: GetInteractive (for examples of their
previous work see <a href="http://www.getinteractive.nl/" target="_blank">www.getinteractive.nl</a>)</div>
<div style="font-size:12.800000190734863px"><br>
</div>
<div style="font-size:12.800000190734863px">I herewith ask you
formally to approve the choice for GetInteractive as the
agency that will execute the Rebranding and Website Project as
previously described in the EoI and RFP. Please do so before
Saturday 12.00 noon CET. This allows the committee to draft
the contract and collect Board signature in order to have the
agency start the project in time.<br>
</div>
<div style="font-size:12.800000190734863px"><br>
</div>
<div style="font-size:12.800000190734863px">Some back ground on
the process:</div>
<div style="font-size:12.800000190734863px">- we cast our Call
for Expression of Interest as widely as our network and
channels allowed</div>
<div style="font-size:12.800000190734863px">- we received 4
serious EoI's, which all were invited to send in a proposal</div>
<div style="font-size:12.800000190734863px">- of these, 2 were
shortlisted based on price and project scope</div>
<div style="font-size:12.800000190734863px">- GetInteractive was
chosen as the winner, based on critical items such as:</div>
<div style="font-size:12.800000190734863px">pricing, experience
with community-sites, quality of reference projects,
comprehensiveness of their proposals, user-friendliness and
technical specifications of proposed CMS, their experience
with open source, realisme of planning and efforts,
demonstrated professionalism in the EoI/RFP process and such.</div>
<div style="font-size:12.800000190734863px"><br>
</div>
<div style="font-size:12.800000190734863px">We have 'happily'
drawn upon Jeffrey's particular experience in the CMS-field
and he has volunteered to manage the project on our behalf.
Jody's eye for detail and process has kept us on track as the
overall planning needed to be met. Therefore I feel we have
achieved the best value for our money and can safely enter the
next stage in the project.</div>
<div style="font-size:12.800000190734863px"><br>
</div>
<div style="font-size:12.800000190734863px">Again, I wish to
thank all involved in a process that has been executed
meticulously but (thankfully) fast enough to have our revamped
brand and website in place well before FOSS4G2017 to
immediately benefit from it.</div>
<div style="font-size:12.800000190734863px"><br>
</div>
<div>
<div class="m_-5420119860143546378gmail_signature">
<div dir="ltr">
<div>Kind regards,<br>
<br>
</div>
Marc Vloemans<br>
<div><br>
Mobile +31(0)651 844262<br>
LinkedIn: <a href="http://nl.linkedin.com/in/marcvloemans" target="_blank">http://nl.linkedin.com/in/<wbr>marcvloemans</a><br>
Twitter: <a href="http://twitter.com/marcvloemans" target="_blank">http://twitter.com/<wbr>marcvloemans</a>
<div><a href="http://www.slideshare.net/marcvloemans" target="_blank">http://www.slideshare.net/<wbr>marcvloemans</a></div>
<br>
</div>
</div>
</div>
</div>
</div>
<br>
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<p><br>
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<pre class="m_-5420119860143546378moz-signature" cols="72">--
Cameron Shorter,
Software and Data Solutions Manager, Jirotech,
Suite 112, Jones Bay Wharf,
26 - 32 Pirrama Rd, Pyrmont NSW 2009
P <a href="tel:+61%202%208099%209000" value="+61280999000" target="_blank">+61 2 8099 9000</a>, M <a href="tel:+61%20419%20142%20254" value="+61419142254" target="_blank">+61 419 142 254</a>, W <a class="m_-5420119860143546378moz-txt-link-abbreviated" href="http://www.jirotech.com" target="_blank">www.jirotech.com</a></pre>
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