[Oceania-Board] resolving resolutions

[Alex Leith]

Hey John

I think we have some ambiguity about whether or not voting on these kinds
of motions is based on those who vote, or of all board members?

In the constitution, s 95 says 'a quorum for _board meetings_'... is half
or half rounded up in the case of odd numbers.

I think that the Board can govern appropriately in this case, and if we
call these decisions essentially a mini-board meeting, which is suggested
by s 91 as you say, then we could say that a quorum is those participating.
In the case above 5 of 8 participated, so there was a quorum, in that
sense. And out of the quorum, the motion was carried with 4 in agreement
and 1 against.

I agree that we shouldn't just kick this down the road. I'm really not very
interested in debating constantly, and I'd prefer to just move forward.

So my view is that the motion to change the membership policy IS changed.

Do we have any dissenters or disagreement on my interpretation above?

Kind regards,

Alex



On Sun, 15 Nov 2020 at 18:30, John Bryant <johnwbryant at gmail.com> wrote:

> Chiming in as a concerned member of the community. I see some unresolved
> problems:
>
>    - This motion was closed before some directors had a chance to
>    participate, without following due process. Now what? It's left unclear
>    whether this motion has actually passed.
>    - Supposing the motion is considered to have been carried, it's now
>    suggested that it's not binding, and is handed off to the incoming board
>    for discussion and action, "*if actual changes are need to the ToR*".
>    Surely, if the explicit purpose of the motion is to change the Membership
>    Policy, and it passes, then the next action is to actually change the
>    Membership Policy?
>
> Very confusing. What is the outcome? Is the Membership Policy changed or
> not?
>
> (Incidentally - in February, the board agreed to use Loomio for decisions
> outside of board meetings [1], to bring much needed clarity & transparency
> to decision making. This seems well supported by the constitution (s 91)
> and these decisions should be considered binding.)
>
> [1] https://drive.google.com/file/d/1TYAw_zmNEqajzxO1PQwPnpt539CXodby/view
>
> On Thu, 12 Nov 2020 at 16:17, Adam Steer <adam.d.steer at gmail.com> wrote:
>
>> I really want to press upon everybody that we are volunteers, we should
>> not have to be an instantly reactive board (responsive yes, but that is a
>> different approach), and we should avoid prioritising immediate convenience
>> (for some) over good practice.
>>
>> In the end the ToR change was not needed, and the vote is questionable. I
>> think it is reasonable to expect that for online votes we need majority of
>> all board members, and also to expect a poll summary to go out via this
>> list. I think using loomio to poll for everything (eg board meetings) is
>> unwieldy.
>>
>> I'm super happy that the MwG could get through all the new memberships!
>>
>> Cheers,
>>
>> Adam
>>
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-- 
Alex Leith
m: 0419189050
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