[Oceania-Board] Shift of funds between accounts

[Alex Leith]

Hey Greg and Ed

Ed, I don’t think that section of the policy needs to be changed, because
this is not expenditure, it’s just shifting money about.

The broader complication is what Greg describes. I’ll call a meeting of the
finance committee and we can work it out.

Cheers,

On Thu, 25 Feb 2021 at 6:27 pm, Greg Lauer <gregory.lauer at gmail.com> wrote:

> Hi All,
>
> I don't think the issue is so much transferring money (or the amount of
> transfer) from one OSGeo account to another OGeo account but the process on
> how we do it.
>
> As a background to this email Alex sent Trish and I a quick slack message
> asking one of us to authorize a transaction (moving funds from one account
> to another so we can cover our outgoings). We do this by logging into the
> ANZ web site and clicking a button. I had a quick a conversation with Alex,
> in that I felt myself and Trish should no longer be signatories (as per the
> OSGeo Finance Policy) and probably shouldn't use our credentials to log in
> to the accounts without approval from the Board. Alex agreed and sent the
> below email.
>
> To be clear I see no issue on moving money between accounts - we have done
> this multiple times and, in my opinion, well within the remit of the
> Treasurer. It is the issue of who are signatories and the process around
> adding and deleting.
>
> We have a Finance Policy that documents that executive members should be
> signatories on the accounts and we need two signatories to access one the
> accounts. It is my understanding at this time only Alex, Trish and myself
> are signatories. It is unlikely that Dionne, being in NZ, and Ed being in
> the US will be able to be a signatory, due to the rules of ANZ in Australia
> (and federal money laundering rules regarding residency). I believe that
> Jonah is in the process of getting access (Alex?).
>
> To solve the immediate problem (we need some funds in our current account
> to pay bills) I can authorize the transaction as a one off. Is the Board
> happy that I do this? I don't think this needs to be a Loomio vote but
> really a 'yeah go for it' or 'nope'
>
> We do need a longer term solution and would suggest that the Finance
> Committee meet and look at reviewing and updating the processes around
> signatories. For example allow any 3 board members to be signatories (as
> opposed to just the executive Board members).
>
> Greg
>
> On 2/25/2021 3:19:40 PM, Edoardo Neerhut <eneerhut at gmail.com> wrote:
> Hi Alex,
>
> Thanks for getting onto this. It makes sense that we have a minimum amount
> in the transaction account and that the treasurer has the ability to top it
> up whenever we go below that amount.
>
> If everyone agrees, I can amend the finance policy and put it to a board
> vote on Loomio. The section below can be amended so that it's clearer and
> we set the amount to $2,000. Jonah would still need to approve, but it
> wouldn't require a board discussion.
>
> [image: image.png]
>
> I have an ANZ account, so I will confirm with them what options I have. I
> didn't get a hard no like Dionne yet, but if I'm unsuccessful, Jonah and
> yourself makes sense.
>
> Cheers,
>
> Ed
>
> On Wed, 24 Feb 2021 at 17:09, Alex Leith <alexgleith at gmail.com> wrote:
>
>> Hey Folks
>>
>> I would like to transfer some cash from our savings to our transactions
>> account. The savings account currently has around $85 k in it, and our
>> transactions account is down to $200.
>>
>> *I think we should transfer $2,000 from savings to transactions, and I
>> need Greg or Trisha to authorise this.*
>>
>> Are we ok with this?
>>
>> And the meta question is, does this need approval or notifications?
>>
>> And the final point is that I will start the process of changing bank
>> account operators, probably will end up just being Jonah and myself, due to
>> Ed being overseas and Dionne in NZ.
>>
>> Cheers,
>>
>> --
>> Alex Leith
>> m: 0419189050
>> _______________________________________________
>> Oceania-Board mailing list
>> Oceania-Board at lists.osgeo.org
>> https://lists.osgeo.org/mailman/listinfo/oceania-board
>>
> _______________________________________________ Oceania-Board mailing list
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>
> --
Alex Leith
m: 0419189050
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