[Oceania-Board] 2024-2025 budget
Alex Leith
alexgleith at gmail.com
Wed May 1 20:04:38 PDT 2024
Yeah, ok. I guess we'll need to cover it ourselves then... will need to
re-assess.
I'll let you all know if I hear anything different from Angelos.
On Thu, 2 May 2024 at 08:01, John Bryant <johnwbryant at gmail.com> wrote:
> I'm not 100% sure but I think it's Apr-Mar.
>
> This was approved in February
> <https://wiki.osgeo.org/wiki/Board_Meeting_2024-02-06#OSGeo_Budget_2024> (amounts
> in USD):
>
> - Travel Grant Program: 10k $ to be approved. The direction is to use
> 7k for global FOSS4G and 3k for local events.
>
> So our request was for their entire local event TGP budget, probably we're
> asking for far too much.
>
> Cheers
> John
>
> On Thu, 2 May 2024 at 05:54, Alex Leith <alexgleith at gmail.com> wrote:
>
>> What is their financial year?
>>
>> I'll ask Angelos if we can request again for the next FY.
>>
>> On Thu, 2 May 2024 at 07:18, eli via Oceania-Board <
>> oceania-board at lists.osgeo.org> wrote:
>>
>>> oh that's not nice. I suppose the lesson is learned, we need to apply
>>> for the TGP as soon as OSGeo plan their budget next time.
>>>
>>> Il giorno gio 2 mag 2024 alle ore 09:15 John Bryant via Oceania-Board <
>>> oceania-board at lists.osgeo.org> ha scritto:
>>>
>>>> Hi all, FYI:
>>>>
>>>> Unfortunately our request for TGP funding from OSGeo was not approved,
>>>> see meeting minutes
>>>> <https://wiki.osgeo.org/wiki/Board_Meeting_2024-04-30#FOSS4G_SotM_Oceania_TGP_Request>.
>>>> The OSGeo TGP budget has already been spent for this year.
>>>>
>>>> John
>>>>
>>>> On Wed, 24 Apr 2024 at 10:16, John Bryant <johnwbryant at gmail.com>
>>>> wrote:
>>>>
>>>>> I think it's a good idea to model a pessimistic scenario, but the $4k
>>>>> surplus isn't that pessimistic - it's based on a conference surplus that's
>>>>> more than double Auckland's surplus.
>>>>>
>>>>> A moderately pessimistic scenario would have to contain the
>>>>> possibility the 2024 conference surplus is similar to 2023, ie ~13k. I'm
>>>>> optimistic too, but given that Auckland is a much bigger market than
>>>>> Hobart, and cost of living pressures are making people very cautious about
>>>>> discretionary spending, I think we have to consider it within the realm of
>>>>> possibility.
>>>>>
>>>>> I've done a moderately pessimistic "scenario 2" in the simplified
>>>>> sheet that includes this contingency. It puts the TGP at $15k, reduces
>>>>> other community investment (grants, sponsorship, WGs) by $5k, and it puts
>>>>> us at a loss of ~$12k. Hopefully very unlikely, but at this stage we just
>>>>> don't know - our most recent experience indicates that it's possible.
>>>>>
>>>>> I don't think we're in a financial position right now to allocate more
>>>>> than we've ever spent on TGP, at a point when we're at maximum uncertainty
>>>>> about conference income. Our past experience has shown us we can approach
>>>>> it progressively - allocate a modest amount now, and increase it when we
>>>>> become more confident we have the surplus to support it.
>>>>>
>>>>> I guess what I'm saying is that I think we should start small, and
>>>>> grow it when we hit sponsorship and registration targets, otherwise we run
>>>>> the risk we 1) make a large loss again next year and/or 2) have to cut
>>>>> other community investments.
>>>>>
>>>>> Cheers
>>>>> John
>>>>>
>>>>> On Wed, 24 Apr 2024 at 07:24, Alex Leith <alexgleith at gmail.com> wrote:
>>>>>
>>>>>> Hi John
>>>>>>
>>>>>> I think targeting a $4 k surplus is ok in the pessimistic scenario.
>>>>>>
>>>>>> I really hope that we can deliver something like a $60 k surplus from
>>>>>> the conference, like we did in Melbourne and Wellington. I'm always fairly
>>>>>> optimistic, but I have had a lot of people say that they're excited to come
>>>>>> to Hobart, and we can handle a pretty big crowd... so maybe we'll exceed
>>>>>> expectations.
>>>>>>
>>>>>> I'm ok with starting the budget with a modest TGP allocation of $15 k
>>>>>> including the OSGeo cash and increasing if we can.
>>>>>>
>>>>>> Cheers,
>>>>>>
>>>>>> On Tue, 23 Apr 2024 at 19:32, John Bryant <johnwbryant at gmail.com>
>>>>>> wrote:
>>>>>>
>>>>>>> Thanks Elisa, that's really helpful input. I had a rough idea of
>>>>>>> what had happened, but I didn't know we hadn't actually planned to do PGRSC
>>>>>>> as part of the program. So this year, should we proactively include other
>>>>>>> events in our TGP budget?
>>>>>>>
>>>>>>> Let me ask everyone... what if we zoom out for a moment, simplify,
>>>>>>> and think of the budget as having 3 major components:
>>>>>>>
>>>>>>> - *Conference surplus*: Virtually all of our income is derived
>>>>>>> from this one source, and needs to pay for everything else, so this is
>>>>>>> crucial; but it's handled in detail by another budget - we can provide
>>>>>>> oversight using that budget.
>>>>>>> - *Operational expenses*: These are relatively predictable and
>>>>>>> fixed; we can fiddle with them a bit, but it looks like they'll be
>>>>>>> somewhere in the range of $6000-10000.
>>>>>>> - *Community Investment expenses*: This is where we have the
>>>>>>> most discretion. For the current financial year we're on target to spend
>>>>>>> around $20k.
>>>>>>>
>>>>>>> *So.... what if we figure out the total amount we can afford to
>>>>>>> spend in the Community Investment category, and then allocate that into
>>>>>>> TGP, Grants, Sponsorship, and Committees/WGs?* The benefit of this
>>>>>>> approach is 1) we spend what we can afford and 2) we consider the relative
>>>>>>> impact where we invest. We have a finite amount of money - if we spend $10k
>>>>>>> on X, we can't spend it on Y or Z, even if Y or Z might actually have a
>>>>>>> bigger impact.
>>>>>>>
>>>>>>> It forces us to contend with the question: If our total community
>>>>>>> investment spend is $25k, and we spend $15k on the TGP, do we cut back on
>>>>>>> other grants and sponsorship?
>>>>>>>
>>>>>>> I've added a "simple" version to this tab of the budget sheet
>>>>>>> <https://docs.google.com/spreadsheets/d/1gRWZXt1bZqTqNMf5sr7Ff5dH4Sp_Nabe4QoZHPPPpmw/edit#gid=1487652216>
>>>>>>> to make it a little easier to reason with, and I've adjusted a couple of
>>>>>>> numbers based on Alex's suggestions. Even with ops costs cut right back,
>>>>>>> and "only" 10k allocated to TGP, it leaves us with a relatively modest
>>>>>>> surplus of $4300. Increase the TGP to 15k and we're in the red - would need
>>>>>>> to cut it from somewhere else (or ensure we have a bigger conference
>>>>>>> surplus).
>>>>>>>
>>>>>>> John
>>>>>>>
>>>>>>> On Tue, 23 Apr 2024 at 15:47, eli <elipuccioni at gmail.com> wrote:
>>>>>>>
>>>>>>>> Actually I have an input re:TGP:
>>>>>>>> The higher budget we had for Auckland and (hopefully) we will have
>>>>>>>> for Hobart is aiming to enable more participation from the pacific. We have
>>>>>>>> noticed that smaller grants cut the majority of the pacific applicants off,
>>>>>>>> due to the cost of traveling. So I’m in full support of this higher
>>>>>>>> spending on TGP (no surprises here!).
>>>>>>>> Moreover, because of the problems with NZ immigration last year, we
>>>>>>>> “moved” people from Auckland to Suva, so PGRSC grantees were actually
>>>>>>>> FOSS4G winners, we didn’t have a separate budget and program for that
>>>>>>>> conference. That said, one of my personal goals would be extending the TGP
>>>>>>>> to relevant conferences in the Pacific, especially the PGRSC, but I
>>>>>>>> understand that might not be possible to implement every year and will
>>>>>>>> depend on our finances.
>>>>>>>>
>>>>>>>> Cheers,
>>>>>>>> Elisa
>>>>>>>>
>>>>>>>> Potrebbe andar peggio...potrebbe piovere!
>>>>>>>>
>>>>>>>>
>>>>>>>> Il giorno mar 23 apr 2024 alle 19:36 eli <elipuccioni at gmail.com>
>>>>>>>> ha scritto:
>>>>>>>>
>>>>>>>>> Thanks both Alex and John for this and support of I’m not adding
>>>>>>>>> much input in this. As Jonah said, I am too learning from your expertise
>>>>>>>>> and feel I still have a bit of learning to do before contributing more
>>>>>>>>> actively!
>>>>>>>>>
>>>>>>>>> Cheers,
>>>>>>>>> Elisa
>>>>>>>>>
>>>>>>>>> Potrebbe andar peggio...potrebbe piovere!
>>>>>>>>>
>>>>>>>>>
>>>>>>>>> Il giorno mar 23 apr 2024 alle 18:40 John Bryant via Oceania-Board
>>>>>>>>> <oceania-board at lists.osgeo.org> ha scritto:
>>>>>>>>>
>>>>>>>>>> Thanks Alex, I've made a few modifications to the sheet based on
>>>>>>>>>> your suggestions:
>>>>>>>>>>
>>>>>>>>>> - split event income & expenses (I used the Hobart budget
>>>>>>>>>> middle scenario for these amounts, ex GST)
>>>>>>>>>> - split the single conference line into separate lines for
>>>>>>>>>> each event
>>>>>>>>>> - put OSGeo TGP grant into 2024 projected rather than 2025
>>>>>>>>>> budgeted
>>>>>>>>>>
>>>>>>>>>> Having the conference items separated out like that is a bit more
>>>>>>>>>> complex, but I like the extra detail. The big thing that jumps out at me,
>>>>>>>>>> though, is the need to refine the conference estimates as early as we can.
>>>>>>>>>>
>>>>>>>>>> Re: TGP, I'm certainly open to the suggestion of increasing it
>>>>>>>>>> (if we have good reason), I think it's an important part of what we do.
>>>>>>>>>>
>>>>>>>>>> It would be great to have more insight into how much money we
>>>>>>>>>> actually need, and what we're aiming for. By my calculations, this is what
>>>>>>>>>> we've spent over the years:
>>>>>>>>>>
>>>>>>>>>> - Melbourne 2018: $4650 for 7 people
>>>>>>>>>> - Wellington 2019: $9000 for 14 people
>>>>>>>>>> - Auckland 2023: $6400 for 5 people
>>>>>>>>>> - PGRSC 2023: $5100 for 3 people
>>>>>>>>>>
>>>>>>>>>> Would the Hobart TGP be significantly different from Auckland?
>>>>>>>>>> Should we include other events this year (eg PGRSC) in our budget?
>>>>>>>>>>
>>>>>>>>>> One other thought - in 2018 and 2019, we started off with a
>>>>>>>>>> modest budget for the TGP and increased it as we became more confident we
>>>>>>>>>> had the funds. Could this approach work for us this year as well?
>>>>>>>>>>
>>>>>>>>>> By the way, everyone, Alex and I are engaging in this, but he's
>>>>>>>>>> right, all board members should be thinking about our finances and
>>>>>>>>>> providing their input (please).
>>>>>>>>>>
>>>>>>>>>> Cheers
>>>>>>>>>> John
>>>>>>>>>>
>>>>>>>>>> On Mon, 22 Apr 2024 at 18:32, Alex Leith <alexgleith at gmail.com>
>>>>>>>>>> wrote:
>>>>>>>>>>
>>>>>>>>>>> Ok, so here's the notes from the march minutes
>>>>>>>>>>> <https://docs.google.com/document/d/1LMz-7ENIqbuE-QGhqB6ryO9bDRYFS0E4bxZMgjJQb2w/edit>
>>>>>>>>>>> :
>>>>>>>>>>>
>>>>>>>>>>> - Intent to allocate 10k to TGP (pending FY24/25 budget
>>>>>>>>>>> discussion and approval)
>>>>>>>>>>> - Planning to request USD5k from OSGeo (Dorothy will write
>>>>>>>>>>> it up)
>>>>>>>>>>>
>>>>>>>>>>> It's a little ambiguous, but I'd like to request that we
>>>>>>>>>>> allocate $10 k from the OO budget plus the $5 k (AUD) from OSGeo.
>>>>>>>>>>>
>>>>>>>>>>> We've kicked off the TGP early, and I'm hoping we can spend our
>>>>>>>>>>> allocation and bring as many people as we can along to the event in Hobart,
>>>>>>>>>>> so if we're as successful as we have been in past years, I'd love to
>>>>>>>>>>> increase the amount that's available too.
>>>>>>>>>>>
>>>>>>>>>>> If we have a starting point of $15 k, that will set Dorothy up
>>>>>>>>>>> nicely to start planning.
>>>>>>>>>>>
>>>>>>>>>>> On Mon, 22 Apr 2024 at 19:44, John Bryant <johnwbryant at gmail.com>
>>>>>>>>>>> wrote:
>>>>>>>>>>>
>>>>>>>>>>>> Thinking a bit more about TGP...
>>>>>>>>>>>>
>>>>>>>>>>>> I suggest this:
>>>>>>>>>>>>
>>>>>>>>>>>> - we allocate $10k to TGP (including OSGeo $5000)
>>>>>>>>>>>> - if the OSGeo request is declined, we reconsider our
>>>>>>>>>>>> allocation
>>>>>>>>>>>> - if/when conference sponsors provide extra TGP funds, we
>>>>>>>>>>>> increase the amount accordingly
>>>>>>>>>>>>
>>>>>>>>>>>> In total, this would be roughly in line with how much we spent
>>>>>>>>>>>> last year, and should be enough for the 10 TGP registrations allocated in
>>>>>>>>>>>> the conference budget, potentially with money left over for other events.
>>>>>>>>>>>>
>>>>>>>>>>>> Cheers
>>>>>>>>>>>> John
>>>>>>>>>>>>
>>>>>>>>>>>> On Mon, 22 Apr 2024 at 15:28, John Bryant <
>>>>>>>>>>>> johnwbryant at gmail.com> wrote:
>>>>>>>>>>>>
>>>>>>>>>>>>> I wasn't at the March meeting, but it sounded like the outcome
>>>>>>>>>>>>> was that the discussion would happen later when we talked about the budget.
>>>>>>>>>>>>> I don't think we've had any other discussions about it?
>>>>>>>>>>>>> So I reckon this is the budget discussion where we should make
>>>>>>>>>>>>> that decision.
>>>>>>>>>>>>>
>>>>>>>>>>>>> These seem like relevant points:
>>>>>>>>>>>>>
>>>>>>>>>>>>> - the Hobart conf budget accounts for 10 TGP regos
>>>>>>>>>>>>> - this year we spent ~12k including the OSGeo $5k
>>>>>>>>>>>>>
>>>>>>>>>>>>> I haven't seen an accounting of last year's TGP (number and
>>>>>>>>>>>>> amount of grants) but it would be useful, if anyone knows about it?
>>>>>>>>>>>>>
>>>>>>>>>>>>> Cheers
>>>>>>>>>>>>> John
>>>>>>>>>>>>>
>>>>>>>>>>>>> On Mon, 22 Apr 2024 at 15:12, Alex Leith <alexgleith at gmail.com>
>>>>>>>>>>>>> wrote:
>>>>>>>>>>>>>
>>>>>>>>>>>>>> Oh, I thought we agreed on $20 k like last year?
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> Apologies if I remembered wrong.
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> Was the $10 k you thought we agreed including the OSGeo money?
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> *Alex Leith*
>>>>>>>>>>>>>> m: +61 419 189 050
>>>>>>>>>>>>>> https://auspatious.com
>>>>>>>>>>>>>>
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> On Mon, 22 Apr 2024 at 5:11 PM, John Bryant <
>>>>>>>>>>>>>> johnwbryant at gmail.com> wrote:
>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> Thanks everyone, great comments so far.
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> Alex, one question, you said "We have earmarked $20 k for
>>>>>>>>>>>>>>> the TGP for the Hobart conference"... all I'm aware of is a discussion at
>>>>>>>>>>>>>>> the March board meeting where the outcome was: "Intent to allocate 10k to
>>>>>>>>>>>>>>> TGP (pending FY24/25 budget discussion and approval)"
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> Where does the $20k figure come from?
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> Cheers
>>>>>>>>>>>>>>> John
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> On Mon, 22 Apr 2024 at 09:04, Jonah Sullivan <
>>>>>>>>>>>>>>> jonahsullivan79 at gmail.com> wrote:
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> I'm really glad to see Alex and John engaging on the very
>>>>>>>>>>>>>>>> important topic of financial probity. I probably shouldn't have raised my
>>>>>>>>>>>>>>>> hand as treasurer, considering my lack of experience and annoying work
>>>>>>>>>>>>>>>> commitments, but I'm glad to be more involved in the process - I'm learning
>>>>>>>>>>>>>>>> a lot already.
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> On Mon, 22 Apr 2024, 08:53 Alex Leith via Oceania-Board, <
>>>>>>>>>>>>>>>> oceania-board at lists.osgeo.org> wrote:
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> Hi John
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> For this FY, here's some comments:
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> - I requested travel grant funding from OSGeo a week
>>>>>>>>>>>>>>>>> ago for $3,500 USD. That should be received this FY, I expect.
>>>>>>>>>>>>>>>>> - The other hard to forecast difference is sponsorship
>>>>>>>>>>>>>>>>> and ticket sales for the conference, which should start happening this FY.
>>>>>>>>>>>>>>>>> I'm hoping to start reaching out to potential sponsors, and some
>>>>>>>>>>>>>>>>> organisations like spending money in the current FY. I expect to have some
>>>>>>>>>>>>>>>>> money flowing in soon.
>>>>>>>>>>>>>>>>> - I want to note that since our term deposits matured
>>>>>>>>>>>>>>>>> in December, and we received ~$1,800, we haven't now got any cash earning
>>>>>>>>>>>>>>>>> interest. I think it would be a good idea to put money away in a 12 month
>>>>>>>>>>>>>>>>> term deposit, as we can now achieve 4.75% interest, so on $50 k, that's
>>>>>>>>>>>>>>>>> over $2,000 of free money!
>>>>>>>>>>>>>>>>> - We perhaps need a budget line for conference 2024,
>>>>>>>>>>>>>>>>> since we have paid the deposit for the venue at $14 k.
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> For the 2025 budget:
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> - The $25 k surplus is quite conservative. I think
>>>>>>>>>>>>>>>>> we'll do better than that for the conference, but it's nice to be
>>>>>>>>>>>>>>>>> conservative in budgeting!
>>>>>>>>>>>>>>>>> - We have earmarked $20 k for the TGP for the Hobart
>>>>>>>>>>>>>>>>> conference. With $5 k coming from OSGeo, that leaves a worst case of $15 k
>>>>>>>>>>>>>>>>> from OO. (This will be topped up by the conference with a portion of
>>>>>>>>>>>>>>>>> sponsorship going to TGP.)
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> And just a note that we should be doing budgeting with the
>>>>>>>>>>>>>>>>> balance sheet in mind too. We currently have $60 k in the bank, which is
>>>>>>>>>>>>>>>>> unusually low, mostly because we have started paying expenses for the 2024
>>>>>>>>>>>>>>>>> conference, but haven't got any income yet.
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> Now it's a fairly minor thing, but I would prefer to have
>>>>>>>>>>>>>>>>> a separate line for conference income and conference expenses. We sometimes
>>>>>>>>>>>>>>>>> have smaller regional events, and it's good to see the difference in
>>>>>>>>>>>>>>>>> expense/income per event.
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> And one of those boring reminders too that as Board
>>>>>>>>>>>>>>>>> Directors, we need to remember that we are all individually accountable for
>>>>>>>>>>>>>>>>> the financial health of the organisation, we can't delegate that
>>>>>>>>>>>>>>>>> responsibility to others, so please engage with this important work and
>>>>>>>>>>>>>>>>> make sure you understand it!
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> Cheers,
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> Alex
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> [image: image.png]
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> Cheers,
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> On Sun, 21 Apr 2024 at 12:58, John Bryant via
>>>>>>>>>>>>>>>>> Oceania-Board <oceania-board at lists.osgeo.org> wrote:
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>> Hi board,
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>> The 2024-2025 financial year (FY25) begins on 1 July.
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>> It would be good to move the FY25 budget forward, ideally
>>>>>>>>>>>>>>>>>> we can approve it in May but I'm sure there will be some discussion
>>>>>>>>>>>>>>>>>> required. Perhaps we can discuss in this thread over the next couple of
>>>>>>>>>>>>>>>>>> weeks and put it on the agenda for further discussion at the May board
>>>>>>>>>>>>>>>>>> meeting?
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>> My ambition with this is to:
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>> - come up with a realistic set of numbers we can use
>>>>>>>>>>>>>>>>>> to guide spending decisions in the upcoming financial year
>>>>>>>>>>>>>>>>>> - set targets for income, community investment, and
>>>>>>>>>>>>>>>>>> ultimately, a surplus to help keep us solvent
>>>>>>>>>>>>>>>>>> - provide clear and visible financial targets and
>>>>>>>>>>>>>>>>>> priorities to the community
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>> Can you please review the attached PDF and/or the Google
>>>>>>>>>>>>>>>>>> Sheet
>>>>>>>>>>>>>>>>>> <https://docs.google.com/spreadsheets/d/1gRWZXt1bZqTqNMf5sr7Ff5dH4Sp_Nabe4QoZHPPPpmw/edit#gid=61568483>?
>>>>>>>>>>>>>>>>>> I've listed several questions that I hope will help us move it forward.
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>> Your comments and questions please!
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>> Thanks
>>>>>>>>>>>>>>>>>> John
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>> On Fri, 29 Mar 2024 at 16:15, John Bryant <
>>>>>>>>>>>>>>>>>> johnwbryant at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>> Hi all,
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>> We discussed at the February board meeting that we
>>>>>>>>>>>>>>>>>>> should get moving on a budget for next year. I want to kick off a
>>>>>>>>>>>>>>>>>>> discussion towards hopefully having a first draft within the next few
>>>>>>>>>>>>>>>>>>> weeks, and a final draft for approval in May.
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>> I have a sheet here
>>>>>>>>>>>>>>>>>>> <https://docs.google.com/spreadsheets/d/1gRWZXt1bZqTqNMf5sr7Ff5dH4Sp_Nabe4QoZHPPPpmw/edit#gid=0> with
>>>>>>>>>>>>>>>>>>> the current year projected and actual amounts for context.
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>> For now, do you have any specific items on your wish
>>>>>>>>>>>>>>>>>>> list for next year?
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>> I have a few suggestions and questions:
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>> - *Distinct "Operational" & "Community Investment"
>>>>>>>>>>>>>>>>>>> expense categories*. By doing this, we make sure we
>>>>>>>>>>>>>>>>>>> allocate enough to keep the lights on, and then we have better sight of
>>>>>>>>>>>>>>>>>>> what we can afford to invest in community programs.
>>>>>>>>>>>>>>>>>>> - *Separate grants and sponsorship*. They're
>>>>>>>>>>>>>>>>>>> accounted for separately in Xero and I think it caused some confusion this
>>>>>>>>>>>>>>>>>>> year when we overspent on the combined item. We ultimately increased the
>>>>>>>>>>>>>>>>>>> budget amount but for a time the Grants committee was unsure if they should
>>>>>>>>>>>>>>>>>>> hit pause. By separating these, I think we add clarity.
>>>>>>>>>>>>>>>>>>> - *Remove "Special Interest Groups"?* We don't
>>>>>>>>>>>>>>>>>>> really have any SIGs (OSM SIG has never been active, QGIS SIG wound up in
>>>>>>>>>>>>>>>>>>> June 2022). I still think we should make these kinds of investments in OSM
>>>>>>>>>>>>>>>>>>> and QGIS community groups of course, but maybe we do it under sponsorship
>>>>>>>>>>>>>>>>>>> and grants line items?
>>>>>>>>>>>>>>>>>>> - *TGP:* At the last board meeting there was talk of
>>>>>>>>>>>>>>>>>>> ~10k for the Travel Grant Program, is this the right amount? It sounds like
>>>>>>>>>>>>>>>>>>> the Hobart conference may have about $5000 to add to this, depending on
>>>>>>>>>>>>>>>>>>> sponsorship (Alex correct me if I've got this wrong!).
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>> Also I think we'll need to make a projection on the
>>>>>>>>>>>>>>>>>>> conference surplus, perhaps this is an item for discussion at the next
>>>>>>>>>>>>>>>>>>> board meeting on the 3rd.
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>> Your thoughts?
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>> Cheers
>>>>>>>>>>>>>>>>>>> John
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>> _______________________________________________
>>>>>>>>>>>>>>>>>> Oceania-Board mailing list
>>>>>>>>>>>>>>>>>> Oceania-Board at lists.osgeo.org
>>>>>>>>>>>>>>>>>> https://lists.osgeo.org/mailman/listinfo/oceania-board
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> --
>>>>>>>>>>>>>>>>> *Alex Leith*
>>>>>>>>>>>>>>>>> m: +61 419 189 050
>>>>>>>>>>>>>>>>> https://auspatious.com
>>>>>>>>>>>>>>>>> _______________________________________________
>>>>>>>>>>>>>>>>> Oceania-Board mailing list
>>>>>>>>>>>>>>>>> Oceania-Board at lists.osgeo.org
>>>>>>>>>>>>>>>>> https://lists.osgeo.org/mailman/listinfo/oceania-board
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>> --
>>>>>>>>>>> *Alex Leith*
>>>>>>>>>>> m: +61 419 189 050
>>>>>>>>>>> https://auspatious.com
>>>>>>>>>>>
>>>>>>>>>> _______________________________________________
>>>>>>>>>> Oceania-Board mailing list
>>>>>>>>>> Oceania-Board at lists.osgeo.org
>>>>>>>>>> https://lists.osgeo.org/mailman/listinfo/oceania-board
>>>>>>>>>>
>>>>>>>>>
>>>>>>
>>>>>> --
>>>>>> *Alex Leith*
>>>>>> m: +61 419 189 050
>>>>>> https://auspatious.com
>>>>>>
>>>>> _______________________________________________
>>>> Oceania-Board mailing list
>>>> Oceania-Board at lists.osgeo.org
>>>> https://lists.osgeo.org/mailman/listinfo/oceania-board
>>>>
>>>
>>>
>>> --
>>> Potrebbe andar peggio...potrebbe piovere!
>>> _______________________________________________
>>> Oceania-Board mailing list
>>> Oceania-Board at lists.osgeo.org
>>> https://lists.osgeo.org/mailman/listinfo/oceania-board
>>>
>>
>>
>> --
>> *Alex Leith*
>> m: +61 419 189 050
>> https://auspatious.com
>>
>
--
*Alex Leith*
m: +61 419 189 050
https://auspatious.com
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