[Oceania-Board] Request for Proposals: FOSS4G SotM Oceania 2027

[Alex Leith]

Hey Folks

The OSGeo Oceania Board is again requesting proposals to host our regional
FOSS4G SotM Oceania Conference for 2027.

You can find the RFP here:
https://docs.google.com/document/d/1P0pvUvu6ySK7--oCaqdaDiRxV_uXCwk6UVHkerFY-Vc/edit

I've copied the text below.

Note that several people from the Auckland 2025 organising committee have
expressed interest in supporting, so there's plenty of handover available
for the incoming local organising committee and chair(s).

Kind regards,

Alex



FOSS4G SotM Oceania Conference

2027 Request for Proposals
Overview

With the Global FOSS4G Hiroshima now out of the way, and the gap in
regional events in 2026, it’s time to start thinking about our regional
conference for 2027.

Letters of intent will be accepted from potential Conference Committees
from anywhere in Oceania. Letters will be reviewed by the OSGeo Oceania
Board, who will engage with the potential committees to develop a draft
budget and more detailed proposal. Proposals will be voted on by the Board
before the decision is made and announced at the conference in Auckland.
Important Dates

   -

   Release RFP: September 17th, 2026
   -

   Letters of intent due: November 20th, 2026
   -

   Questions and proposal development: November 21-30th 2026
   -

   Decision announced: 1st December 2026.

Letters of Intent

   -

   Limited to maximum of 2 pages containing:
   -

      Who are the chair(s) and initial members of the organising committee?
      -

      What is the experience of your committee members with similar events?
      -

      What is your proposed venue and dates?
      -

      What makes your location and your team compelling?
      -

   Example from 2019
   <https://gist.github.com/dwsilk/1ee1f0347a0c386438504c3e20022df7>
   Oceania event
   -

   Example from 2022
   <https://trac.osgeo.org/osgeo/browser/foss4g/proposals/2022/FOSS4G_2022_LOI_Firenze.pdf>
   Global event
   -

   Example from 2023
   <https://lists.osgeo.org/pipermail/oceania-board/2022-October/000291.html>
   Oceania event
   -

   Email to oceania-board at lists.osgeo.org.au.

Important notes

   -

   FOSS4G SotM Oceania will be supported by the OSGeo Oceania Board
   including financial and technical infrastructure (email, ticketing,
   marketing and so on)
   -

   The event should aim to deliver a modest surplus with sponsorship and
   ticket sales achieving at minimum break-even
   -

   A travel grant program will be supported with finance/admin from OSGeo
   Oceania
   -

   Previous events have run in-person and hybrid-remote with 150-200+
   registrations
   -

   It’s suggested to be held in the second quarter of 2027, May/June, but
   not required
   -

   The months around the global conference (August 2027, Bristol) should be
   avoided.
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