[Aust-NZ] Status Update and Action Required ; FOSS4G 2009 Bid!

[Chris Tweedie]

Hi Marie,

Time is a premium at the moment, but if you are looking for more letters of support ... are you able to forward me a sample copy? Landgate, WA would be happy to provide an additional letter if required.

Chris

On Fri, 2 Nov 2007 12:59:19 +1100, "Marie-Claire Henry" <MHenry at scvb.com.au> wrote:
> Hi Everyone,
>  
> A Quick update and action required by you the committee:
>  
> - Agreement on Dates : The dates proposed by The Centre can only be held
> for a couple of weeks until we request one or two sets of dates maximum
> to be tentatively held by the Centre.  I can also follow up with the
> other venues being considered to check availability once I have the
> preferred dates.
>  
> Venue Proposals
> We have a proposal from The Convention Centre but meeting space for
> conferences of this size are at a premium in Sydney and therefore it is
> important that we secure space sooner rather than later, so that we are
> not disappointed.  Therefore I need to advise them of your preferred
> dates.
> Proposals have also been requested from Sydney Showground, Acer Arena
> and Telstra Stadium at Sydney Olympic Park.
> Once the proposals are received, it is preferable that the committee
> decide which venue we will be bidding with, which one will win the bid
> for us.  This does not commit you to the bid venue in any way.  We can
> put some general information on a range of meeting venues but I believe
> it offers a much stronger proposal if we are basing the bid on one
> preferred venue for the conference itself.
>  
> Meeting with PCO
> The conference organisers are the professionals and are the best
> possible resource for guidance on practicalities, such as financing.
> Cameron, can I proceed with setting this up?  Perhaps others that are
> interstate can be involved by teleconference if required?  They may also
> be able to provide further advice about setting up as a legal entity.
>  
> Bid Document
> A link to the draft was emailed a couple of weeks for review, content to
> be added on the local committee and industry, showcasing the industry in
> Australia and suggested themes or unique program additions that will
> make the conference enticing to the decision makers.  I haven't received
> any feedback to date.
> Also, to update you on the letters of support I have received so far and
> that we will add into the document :
> - Department of Sustainability and Environment, Victoria (Thanks Bruce!)
> - Tourism Australia
> - Lord Mayor of Sydney
> - MD, SCVB
>  
> I have also contacted Victoria Tourism and also Convention Centre.  I
> would recommend that we do not depend on any information provided but a
> bonus if we receive any valuable feedback back from them in time to
> include with the bid.
>  
> I look forward to feedback.
>  
> Best Wishes
>  
> Marie-Claire
>  
> Marie-Claire Henry
> Bid Executive
> 
> Sydney Convention and Visitors Bureau
> Level 13  80 William St Sydney NSW 2011 Australia
> Tel: 61 2 9332 5224 Fax: 61 2 9360 1223
> mhenry at scvb.com.au 
> 
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