[Aust-NZ] FOSS4G

[Cameron Shorter]

Marie-Claire, Cara and Kerry,

[Kerry, note the Aust-NZ email list is publicly archived. We use it to 
discuss ideas, but not specifics about the budget. Our reasoning for 
being public is explained here:
https://extranet.lisasoft.com/wiki/index.php/Foss4g-sydney ]

I had a chat with Jeff Waugh today broken short from another call he had 
coming in.

My random thoughts - significantly tempered by Jeff's comments are:

* UNSW and the Darling Harbour Convention Center are the venues options 
worth considering. We need an order of magnitude estimate comparing the 
difference in costs between the two, presented on a per delegate basis.

* The majority of the attendees will be international. Maybe 90%. In the 
program I feel we need to include:
- A dinner on Sydney Harbour or ferry ride to dinner.
- Sydney's beaches are very attractive too. UNSW is walking distance 
from Coogee where guests can find accommodation. Guests can be 
encouraged to make use of the beaches before/after the conference too.

* Networking is very important, so access to pubs is good.

* As Jeff notes: "Keep the low value overheads down", spend it on high 
value items instead. Ie, keep publishing down, rely upon electronic 
email and web sites instead. Audio Visual from Darling Harbour is very 
expensive. I understand Venue costs for UNSW are much less, so we can 
spend more elsewhere. Lets get some figures so we can compare.

* Jeff suggests treating speakers like rock stars. Linux Australia gave 
speakers a private Harbour Cruise. I'm open to this idea, but still need 
to be convinced. I'd like to run the idea past the international 
community first.

--

When are Australian Uni holidays? I assume we can only get access to 
UNSW during these holidays?

When are Jewish and Thanksgiving holidays?
Easter Sunday in 2009 is 12 April.

The international Where 2.0 conference has traditionally been mid to 
late May. We should not clash with this.

Marie-Claire Henry wrote:
> Dear Cameron and Jeff
> Thanks for taking the time today to meet with myself, Cara, The 
> Convention Centre and the PCO.
> Thanks Tim for your time on the phone!
> So next steps are that we really need to firm up the venue and costs 
> so that Kerry can finalise the budget. I have emailed the Victoria 
> Conference Centre again, so any further detail I receive back from 
> them, I will pass on.
> Dates still need to be agreed and space to be held:
>
>           o German conference: Intergeo runs from 22nd to 24th
>             SEPTEMBER in Karlsruhe, Germany.
>           o Adelaide conference 28^th September – 2nd October 2009 :
>             http://www.environment.sa.gov.au/mapland/sicom/committee/pdf/May07/InfoItem_Atta_AgRpts.pdf
>
>           o ^Cost effective time of year if possible
>           o Not during school, Jewish or thanksgiving holidays
>           o Perhaps week before or after Easter?
>
> This all needs to be finalised by 17 Dec at the latest.
> Cameron - can you make sure Jeff receives this please. I will give you 
> a call tomorrow once you have discussed today's meeting with Jeff and 
> then follow up with Jeff to ensure that the two venues proposals are 
> meeting the IT requirements to his satisfaction.
> Best Regards
> Marie-Claire
> *Marie-Claire Henry*
> *Bid Executive*
>
> Sydney Convention and Visitors Bureau
> Level 13 80 William St Sydney NSW 2011 Australia
> Tel: 61 2 9332 5224 Fax: 61 2 9360 1223
> mhenry at scvb.com.au <mailto:mhenry at scvb.com.au>
>
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