[OSGeo Oceania] FOSS4G SotM Oceania 2019 - programme outline

[Daniel Silk]

Hi Adam

On Sat, Apr 20, 2019 at 6:11 PM adam steer <adam.d.steer at gmail.com> wrote:
> There’s a bit of to and fro about more/shorter talks, and fewer/longer
talks. Do we prefer 60 short sharp (15+5) talks or 48 (20+)5 talks?  A lot
of people preferred the shorter format; and we are also looking at ways to
get more people in the spotlight - offering more space to do so is one way
(maybe).

I think flexibility would be good here - there is more time in this
schedule for the stream sessions so we can offer some longer talks.
I like Tony's idea (in a new thread) of offering either 20min or 30min
slots to presenters - we just have to make sure that all of the streams
align.

> Pretty much a constant in conferences is that there will be be
interruptions as people move between talks; and there’s no avoiding it.
Perhaps we can add some gentle reminders to consider your speakers and
fellow attendees when session hopping at the opening plenary.

17 people identified switching between sessions as the thing that annoyed
them about the conference in 2018, so we should definitely try to do
something to improve this. It was by far the most common "annoyance" out of
the post-conf survey.

> On start times - we can’t open the doors to members of the public til
8:30 for a 9:00 start at the moment. However, we also cannot attempt to
register a whole lot of people in 30 minutes on day 1, so the conference
start time was pushed back to allow an hour to get people all registered.
On day 2, the timing is the same because I know I’ll get mixed up if the
session times change.

I think we should keep it at a 9am start for the conference days. We can do
other stuff to mitigate a 30min rego window like:
 - encourage conference-only attendees to pop down to the workshop rego
desk to collect their lanyard etc the day before
 - add more volunteers / more tables for registration to get through people
faster

Cheers
Daniel
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