[OSGeo Oceania] [Oceania-Board] OSGeo Oceania Annual General Meeting Announcement

[Alex Leith]

Hey Folks

Thanks for the feedback and input.

The agenda has spare time in it, I don’t really know how long any of it
will take, so the padding at the end can be taken up with discussion. I’ll
change it around a bit and update.

I think that the board will contribute and approve the reports before
they’re tabled. They’re for member information, I’d say, and not member
approval. None of it will be hidden though, so please let me know if you
want to help author anything.

And to be honest, I’m pretty shocked to be criticised about giving
directors opportunity for input. I circulated a draft ToC of the annual
report to no response. I also circulated a draft agenda to no response. I
received three +1 to this email before I sent it, with no input, and
really, I don’t care for stones being hurled at me. I do what I can, and
you’re welcome to help.

On whether we have an open zoom meeting, I’m happy with that approach. I’ll
see if anyone else has opinions before making the call though.

Cheers,

Alex



On Sat, 14 Nov 2020 at 10:37 am, John Bryant <johnwbryant at gmail.com> wrote:

> I strongly agree with Adam.
>
> A Zoom webinar is good for one-way communication to an audience, where a
> small group of presenters talk, and attendees have limited ability to
> participate, they can't see each other, or even who else is there. Given
> we're probably talking about having only a few dozen people together, and
> many of us might have questions or comments, it seems much better to have a
> regular videoconferencing meeting where members can address (or at least
> see) each other,
>
> Regarding the meeting itself, why is so much time allocated (25 min) to
> the "Election of Directors", relative to other items? From my read of the
> election process [1], this is a simple vote of members to ratify the
> results of the actual election balloting, which happens in the previous
> week. I'm not sure what the method will be used to handle member voting at
> the AGM, but taking a show of hands shouldn't take more than a couple of
> minutes? It would also be much better for transparency if members can
> actually see who is there.
>
> John
>
> [1]
> https://docs.google.com/document/d/1ehLJ4nGNpUiJyQGVdvRDks6ppjKc5dro-kAHupsudrc
>
>
> On Sat, 14 Nov 2020 at 03:54, Adam Steer <adam.d.steer at gmail.com> wrote:
>
>> Hey Alex, all
>>
>> Could procedural stuff (treasurers report, acceptance of reports) be
>> dealt with outside of the meeting (eg circulated to members some time
>> ahead, approved or not, and presented)? it doesn't make sense to wait
>> till the AGM to present reports, in case debate ensues and consumes
>> all the time.
>>
>> Then procedural reporting could be a lot shorter, and the election of
>> directors / questions to directors longer, and also in one time block
>> together.
>>
>> ...and what about having everyone just join a meeting? I think that it
>> would be great for the highly distributed Oceania community to all
>> have the option of seeing each other.
>>
>> Last point - there was barely any time for directors to provide input
>> [1]. I think it is important to allow volunteer directors more than
>> two days to digest a proposal and respond.
>>
>> Cheers,
>>
>> Adam
>>
>> [1] thread:
>> https://lists.osgeo.org/pipermail/oceania-board/2020-November/000048.html
>>
>> On Fri, 13 Nov 2020 at 04:45, Alex Leith <alexgleith at gmail.com> wrote:
>> >
>> > Dear OSGeo Oceania Members
>> >
>> >
>> > I’m writing to invite you to the 2020 Annual General Meeting.
>> >
>> >
>> > The AGM will be held at midday, AEDT, on the 11th of December and you
>> can register to attend here:
>> https://us02web.zoom.us/webinar/register/WN_34NW-ez3StK0KNDD5surLg
>> >
>> >
>> > We’re going to run the meeting as a Zoom Webinar, and Board members
>> will be ‘presenters’ and members ‘participants’ but we can enable video for
>> those who would like to ask questions verbally. You can also participate
>> using the Q&A functionality.
>> >
>> >
>> > The agenda for the meeting will be as follows:
>> >
>> > 12:00 - Welcome and introductions
>> >
>> > 12:05 - Apologies
>> >
>> > 12:10 - Chair’s report
>> >
>> > 12:15 - Treasurer’s report
>> >
>> > 12:20 - Questions to Directors
>> >
>> > 12:25 - Acceptance of financial statements
>> >
>> > 12:30 - Acceptance of annual report
>> >
>> > 12:35 - Election of Directors
>> >
>> > 13:00 - Meeting close.
>> >
>> >
>> > Kind regards,
>> >
>> >
>> > Alex Leith
>> >
>> > Chair, OSGeo Oceania
>> >
>> >
>> >
>> > --
>> > Alex Leith
>> > m: 0419189050
>> > _______________________________________________
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>> > Oceania-Board at lists.osgeo.org
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-- 
Alex Leith
m: 0419189050
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