[OSGeo Oceania] Call for Feedback Due 23rd Sept - Board Election Process & Timeline

[Alex Leith]

Hey Folks

We talked about combining the Annual General Meeting and Meeting to Elect
Directors at the Board meeting on Friday.

It's my view that we should combine these meetings so that we essentially
wrap up the year that has been with the current Board, elect the new Board,
all in an open meeting, and subsequently have our first Board meeting with
the new Board directly after.

To be clear, we would do something like this at the AGM:

   - Table an annual report, which includes directors reports, financial
   reports and working group and special interest group reports.
   - Go through slides summarising the above
   - Go through any other business
   - Hold the formal election (ratifying the process outlined by Greg)

We'll bed down the process and communicate more formally soon, but I wanted
to be open about our discussions.

Kind regards,

Alex

On Sun, 20 Sep 2020 at 05:39, Adam Steer <adam.d.steer at gmail.com> wrote:

> Hi John
>
> The intent of that meeting a few days after voting is to give outgoing and
> incoming directors time to complete the required forms and provide clarity
> about the handover of responsibilities / liabilities - resolving issues
> around timing which arose after the 2019 election.
>
> An alternative might be to distribute proforma ASIC paperwork to all
> nominees and outgoing directors - so that the documents are signed on the
> day results are announced. This, however, leaves no time for election
> scrutiny by the community, members or the board.
>
> Perhaps a label change to 'meeting to confirm directors' or 'board
> handover' (nice ways of saying official ASIC paperwork day) would help? If
> that still feels like it contravenes the constitution, perhaps a tweak can
> be proposed.
>
> Cheers,
>
> Adam
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>


-- 
Alex Leith
m: 0419189050
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