[OSGeo Oceania] Request for Proposals: FOSS4G SotM Oceania 2026

[Alex Leith]

Hey Everyone

The OSGeo Oceania Board is excited to invite interested groups to submit a
proposal to host the FOSS4G SotM Oceania Conference for 2026.

You can find an up-to-date RFP here:
https://docs.google.com/document/d/1M97HYlenjtO8x6p6w8h6l1qbCvM-mYq9yhjgGR4Mr2A/edit

The full RFP is copied below.

FOSS4G SotM Oceania Conference

2026 Request for Proposals
Overview

With the Global FOSS4G Auckland <https://2025.foss4g.org/> now out of the
way, it’s time to start thinking about our regional conference for 2026.

Letters of intent will be accepted from potential Conference Committees
from anywhere in Oceania. Letters will be reviewed by the OSGeo Oceania
Board and that group will engage with the potential committees to develop a
draft budget and more detailed proposal. Proposals will be voted on by the
Board before the decision is made and announced at the conference in
Auckland.
Important Dates

   -

   Release RFP: December 6th, 2025
   -

   Letters of intent due: January 16th, 2026
   -

   Questions and proposal development: January 16-31 2026
   -

   Decision announced: 2nd Feb 2026.

Letters of Intent

   -

   Limited to maximum of 2 pages containing:
   -

      Who is/are chair(s) and the initial members of the organising
      committee?
      -

      What is the experience of your committee members with similar events?
      -

      What is your proposed venue and dates?
      -

      What makes your location and your team compelling?
      -

   Example from 2019
   <https://gist.github.com/dwsilk/1ee1f0347a0c386438504c3e20022df7>
   Oceania event
   -

   Example from 2022
   <https://trac.osgeo.org/osgeo/browser/foss4g/proposals/2022/FOSS4G_2022_LOI_Firenze.pdf>
   Global event
   -

   Example from 2023
   <https://lists.osgeo.org/pipermail/oceania-board/2022-October/000291.html>
   Oceania event
   -

   Email to oceania-board at lists.osgeo.org.au

Important notes

   -

   FOSS4G SotM Oceania will be supported by the OSGeo Oceania Board
   including financial and technical infrastructure (email, ticketing,
   marketing and so on)
   -

   The event should aim to deliver a modest surplus with sponsorship and
   ticket sales delivering break even as a worst case
   -

   A travel grant program will be supported with finance/admin from OSGeo
   Oceania
   -

   Previous events have run in-person and hybrid-remote with over 200
   registrations
   -

   November should be avoided (due to Locate Conference and AEO Forum)
   -

   Late August/Early September should be avoided (due to FOSS4G Hiroshima).



-- 
*Alex Leith*
m: +61 419 189 050
https://auspatious.com
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