From alexgleith at gmail.com  Mon Apr 13 21:05:30 2026
From: alexgleith at gmail.com (Alex Leith)
Date: Tue, 14 Apr 2026 14:05:30 +1000
Subject: [OSGeo Oceania] Request for Proposals: FOSS4G SotM Oceania 2026
In-Reply-To: <CAEvGJspD-CmcjCrGMcEjM20=uCZfuqU--3NZqMcgm3wdKt6E_w@mail.gmail.com>
References: <CAEvGJspD-CmcjCrGMcEjM20=uCZfuqU--3NZqMcgm3wdKt6E_w@mail.gmail.com>
Message-ID: <CAEvGJsp+-sy1snHszWG6k80zShe4EDqdNT9kkwqngap7EwG7fQ@mail.gmail.com>

Hey Folks

First, apologies for the late update on this. I had something drafted, and
then it slipped off the side of my desk for a bit!

The OSGeo Oceania Board didn't receive any proposals to host this year's
regional event. Also, the OSGeo Board has suggested that regional chapters
consider running events early in the year, and leaving space around the
global event, which is scheduled for late August/early September.

There are some other local events running in November, namely Locate and
the AEO Forum. And the Pacific conference, PGRSC, is running in November as
it always does.

While the OSGeo Oceania Board won't be leading the delivery of a large
event this year, we are intending on supporting PGRSC, and are already
talking with their team.

Please consider if your local crew might like to run the next FOSS4G SotM
Oceania in May/June 2027. We'll likely do a call for proposals later in
2026.

And if you're thinking of running a smaller local event in 2026, please
reach out, as we can help with financial, logistics or process support too.

Kind regards,

Alex

On Sat, 6 Dec 2025 at 10:37, Alex Leith <alexgleith at gmail.com> wrote:

> Hey Everyone
>
> The OSGeo Oceania Board is excited to invite interested groups to submit a
> proposal to host the FOSS4G SotM Oceania Conference for 2026.
>
> You can find an up-to-date RFP here:
> https://docs.google.com/document/d/1M97HYlenjtO8x6p6w8h6l1qbCvM-mYq9yhjgGR4Mr2A/edit
>
> The full RFP is copied below.
>
> FOSS4G SotM Oceania Conference
>
> 2026 Request for Proposals
> Overview
>
> With the Global FOSS4G Auckland <https://2025.foss4g.org/> now out of the
> way, it?s time to start thinking about our regional conference for 2026.
>
> Letters of intent will be accepted from potential Conference Committees
> from anywhere in Oceania. Letters will be reviewed by the OSGeo Oceania
> Board and that group will engage with the potential committees to develop a
> draft budget and more detailed proposal. Proposals will be voted on by the
> Board before the decision is made and announced at the conference in
> Auckland.
> Important Dates
>
>    -
>
>    Release RFP: December 6th, 2025
>    -
>
>    Letters of intent due: January 16th, 2026
>    -
>
>    Questions and proposal development: January 16-31 2026
>    -
>
>    Decision announced: 2nd Feb 2026.
>
> Letters of Intent
>
>    -
>
>    Limited to maximum of 2 pages containing:
>    -
>
>       Who is/are chair(s) and the initial members of the organising
>       committee?
>       -
>
>       What is the experience of your committee members with similar
>       events?
>       -
>
>       What is your proposed venue and dates?
>       -
>
>       What makes your location and your team compelling?
>       -
>
>    Example from 2019
>    <https://gist.github.com/dwsilk/1ee1f0347a0c386438504c3e20022df7>
>    Oceania event
>    -
>
>    Example from 2022
>    <https://trac.osgeo.org/osgeo/browser/foss4g/proposals/2022/FOSS4G_2022_LOI_Firenze.pdf>
>    Global event
>    -
>
>    Example from 2023
>    <https://lists.osgeo.org/pipermail/oceania-board/2022-October/000291.html>
>    Oceania event
>    -
>
>    Email to oceania-board at lists.osgeo.org.au
>
> Important notes
>
>    -
>
>    FOSS4G SotM Oceania will be supported by the OSGeo Oceania Board
>    including financial and technical infrastructure (email, ticketing,
>    marketing and so on)
>    -
>
>    The event should aim to deliver a modest surplus with sponsorship and
>    ticket sales delivering break even as a worst case
>    -
>
>    A travel grant program will be supported with finance/admin from OSGeo
>    Oceania
>    -
>
>    Previous events have run in-person and hybrid-remote with over 200
>    registrations
>    -
>
>    November should be avoided (due to Locate Conference and AEO Forum)
>    -
>
>    Late August/Early September should be avoided (due to FOSS4G
>    Hiroshima).
>
>
>
> --
> *Alex Leith*
> m: +61 419 189 050
> https://auspatious.com
>


-- 
*Alex Leith*
m: +61 419 189 050
https://auspatious.com
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