[OSGeo BC] RSVP - Van or Vic for Inaugural OSGeo BC Meeting November 15

[Kyle, Martin]

Hello Everyone:

 

I am reminding everyone about the inaugural meeting of the British
Columbia Chapter of OSGeo
(http://wiki.osgeo.org/index.php/British_Columbia_Chapter) that will be:

 

Thursday November 15, 2007

>From 11:00 AM - 2:00 PM

 

You have two locations to choose from as they will be linked by video
conference and teleconference.

 

Sierra Systems Vancouver: 1177 West Hastings, Suite 2500, Vancouver, BC

Sierra Systems Victoria: 737 Courtney Street, Victoria BC

 

The agenda for this first meeting may not be the same as subsequent
meetings as we will need to spend time forming the chapter, its charter,
and terms of reference.

 

11:00 - 12:00 PM

Chapter Formation

-          Introductions

-          Define OSGeo BC Charter, including Terms of Reference

-          Chapter Chair and Vice-chair elections

 

12:00 - 1:00 PM

Lunch provided by Sierra Systems (please RSVP to Martin Kyle)

-          Future lunch sponsors

-          Eat and talk

 

1:00 - 1:45 PM

Committee Work

-          Formation of 3 committees (TBD based on result of Chapter
Charter)

-          Define Committee Charters and Terms of Reference

-          Committee Chair and Vice-chair elections

 

1:45 - 2:00 PM

-          Committee Reports

-          Next Meeting

 

Charter: a document that focuses on the strategic purpose and
requirements of the organizations - who, what, and why.

Terms of Reference: a view on charter information that conveys
operational planning - how, when and where.

 

For your information, the following wiki topic at osgeo.org describes
the guidelines for chapter formation:

 

http://wiki.osgeo.org/index.php/Local_Chapter_Guidelines

 

The guidelines mention 5 steps in the formation of the chapter...

 

1) "OSGeo Chapter" should self-organize (for instance in the OSGeo wiki,
via OSGeo mailing list, etc), seeking to determine if a critical mass of
interest exists to justify a chapter. 

DONE

 

2) "OSGeo Chapter" should prepare a mission and objectives indicating
the scope of the planned chapter (geographic or linguistic extent for
instance). 

PENDING: subject of first meeting...initial draft on wiki

 

3) "OSGeo Chapter" should propose an official representative to liaise
with the OSGeo Board. If accepted by the board, the representative will
be an officer of OSGeo. 

TBD: subject of first meeting in election of chapter Chair/Vice-chair

 

4) "OSGeo Chapter" should submit an official expression of interest to
form a chapter to the OSGeo board, listing initial members, mission,
representative and other supporting information. 

TBD: first responsibility of elected Chair

 

5) The OSGeo board shall then consider passing a motion forming the
chapter, and designating the liason officer.

TBD: out of our hands!

 

LOGISTICS:

As for the meeting, we are planning on having the two locations linked
by video conference for the first hour, lunch will be in the separate
locations, initially coordinated by representatives of the two Sierra
offices (in the future by other lunch sponsors), the committee meetings
will occur in 6 meeting rooms linked by teleconference (i.e. 3 in
Vancouver, 3 in Victoria). We will all gather back in the video
conference facility to wrap up for the last 15 minutes.

 

RSVP:

If possible, please provide your intention of attending this meeting to
MartinKyle(at)SierraSystemsD0tC0m by Friday November 9, 2007 so that we
can have good numbers for ordering lunch and ensuring that the space
requirements will be met. Please indicate Vancouver or Victoria.

 

I hope to see you all there!

 

Martin

Martin Kyle
Sierra Systems
1177 West Hastings Street, Suite 2500
Vancouver, BC  V6E 2K3

Tel     604.688.1371
Cell    778.384.5409
Fax    604.688.6482
www.SierraSystems.com 

 



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