[Qgis-psc] Spanish FOSS4G + QGIS Int. Conf. + QGIS Hack Fest

[Tim Sutton]

Dear Luis

Just a quick feedback to say that it all looks fine. I have asked the other PSC members to give feedback in this week so that we can confirm everything with you. I will send you a reply with all the queries / questions collated in one email to keep things simple.

Regards

Tim

> On 01 Dec 2015, at 17:59, Lluís Vicens <lluis at sigte.udg.es> wrote:
> 
> Dear all,
> It's time to take one step forward because time is short and there are lots of things to do!
> 
> I would like to announce that within this week we will release and publish the website for the Spanish Foss4g and obviously, the information that coinciding with our tenth anniversary, we are also organizing an International QGIS Conference as well as a QGIS code/hack fest/sprint or whatever you like to name it.
> 
> The general overview of the week is:
> 
> Monday 23rd: Arrival of Spanish FOSS4G attendants
> Tuesday 24th: Keynotes and Parallel sessions of the Spanish Foss4G
> Wednesday 25th: QGIS Int. Conf. Workshops // Spanish Foss4G Workshops
> Thursday 26th: Keynotes and regular program of the QGIS Int. Conference
> Friday, Saturday, Sunday (27th to 29th): QGIS Hack Fest
> 
> Now, let's put the focus on practical issues about logistics and organization. Let me break it into small and manageable pieces:
> 
> 1. QGIS Conference + QGIS Hack Fest
> 
> We basically assume that QGIS conference derived costs are mainly covered by us, while the hack fest costs are covered by QGIS. Am I right? Following that assumption, we are in charge to cover the venue costs as well as catering costs for the whole week: QGIS Conf. + QGIS Workshops. All these mentioned costs, plus the derived costs from the Spanish foss4g should be covered through sponsorship and registration fees.
> 
> 2. Sponsorships
> 
> We will actively look for sponsorship for the Spanish Foss4g as well as for the QGIS Conf. and we would like to know if you, from the QGIS project, can you help us in this task, contacting potential international sponsors?
> 
> 3. Registration fees
> 
> We want to set a registration fee as low as possible for allowing anyone interested in the conference to come, but at the same time, that help us to cover all the expenses generated by the conference. We are considering the following fees:
> 
> a) Spanish FOSS4G = 100€
> b) Spanish Foss4G + Workshops = 150€
> c) QGIS Conf. + Workshops = 150€
> d) Spanish Foss4G + QGIS Conference + Workshops = 200€
> 
> The registration fee will include the entrance to the conference + coffee breaks and lunch + informal dinner
> 
> 4. Spanish Foss4G + QGIS Conf. Program
> 
> In the case of the Spanish Foss4G, we are in charge to configure the conference program (call for papers // call for workshops // keynotes // ...). How do you want to proceed in the case of the QGIS conf. program? Are you considering to manage the program by your own? Do you have your own Conference Committee? Do you need our help for organizing the program? Should we cooperate in this point?
> 
> 5. QGIS Hack Fest
> 5.1 - Rooms // Beds for developers (Thursday to Sunday)
> 
> Regarding to the accommodation, we can proceed in several ways:
> 
> a) We already booked and blocked 26 rooms/beds for you, at the monastery. Now, we can manage booking some rooms/beds at the hostel. In that case, we should know the exact number of rooms and beds that you will need from 25th (¿?) to 29th. The important thing is, that you already have 26 places at the monastery. Some of the bedrooms are double rooms, some other are single room. I hope that this is not a problem for you.
> 
> b) Besides of having these 26 beds at the monastery, we can let the other participants to freely choose where they want to stay in Girona (hostel, hotels, apartments, ...). In that case, you should decide who will make use of the monastery (26 places) and who should be accommodated in hostels/hotels/...
> 
> In the last case, we can offer you a list of different possibilities at different prices.
> 
> 5.2 Food, dinner and lunch
> 
> There is the possibility to serve the lunch and the dinner on the monastery for 40/50 people. At the time that we approach the booking dates, you should define if you desire a full board or a half board booking, for those who will stay on the monastery. For those who will be accommodated in a different hotel, hostel, they should decide if they want to have the lunch and the dinner in the monastery, or to go outside.
> 
> There are probably plenty of questions and doubts to solve, but these are the main ones by now, at least from our perspective
> 
> Best regards,
> Lluís
> 
> PS: Feel free to forward this message to the qgis-psc list. By the way, if you think that I should be subscribed to this list (to get a more fluent communication with the rest of the QGIS - PSC people), please, just let me know.
> 

—





Tim Sutton

Visit http://kartoza.com <http://kartoza.com/> to find out about open source:

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Skype: timlinux Irc: timlinux on #qgis at freenode.net
Tim is a member of the QGIS Project Steering Committee

Kartoza is a merger between Linfiniti and Afrispatial

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