[Qgis-psc] Improving the functioning of PSC

[Paolo Cavallini]

Hi all,
a revised proposal based on previous replies and OSGeo experience.

Decision making
=================
* one PSC member raise on the PSC mailing list a topic to be decided
* if the proponent believes the discussion in ML is sufficient, he calls
for a vote
* if not, he adds the point to the next PSC voice meeting, where it will
be discussed and voted
* once voted, he passes the decision to the Secretary, who adds the
resolution to the list of resolutions (see below)

Meetings
=========
* regular meeting once a month, at a fixed date
* ad hoc short meetings are encouraged, and can be called anytime, to
discuss single issues and to have faster decisions and avoid too long
regular meetings; only a subset of the PSC members can be present at the
ad hoc meetings, if they are not interested in that specific topic;
their vote will be counted as +0
* every meeting will appoint a Chair, normally the PSC Chair, and a
Secretary (not necessarily always the same person), who will have the
responsibility for completing the minutes; cooperative editing should be
allowed

List of resolutions
====================
* each decision will be listed according to a simple template:
Date of voting
Proponent
Rationale
Votes
Decision
Notes
* all decisions will be added to a single location#

Reporting
==========
* for each expenditure, before payment, a report must be completed by
the proponent, according to a simple template:
Date of resolution
Date of delivery
Proponent
Description of results
Eventual links to full description, commit etc.
Evaluation (success, partial success, failure)
* reports can be very short in case they are simple tasks, but we aim at
completeness
* for recurring costs, only the initial report should be done
* all reports will be added to a single location#

To Do list
===========
* managed through a trouble ticketing system (GitHub or similar) that
will automatically record Proponent and Date of proposal
* for each item it will be listed a Deadline and a Responsible


# I propose to add all documents to
https://github.com/qgis/QGIS-Website/tree/master/source/site/getinvolved/governance
and compiled into the main website, as this is simple and easy to
search, also in the long term.
Minutes IMHO can stay in a dynamic infrastructure, like GDocs, where the
advantages of communal editing are evident.
-- 
Paolo Cavallini - www.faunalia.eu
QGIS.ORG Chair:
http://planet.qgis.org/planet/user/28/tag/qgis%20board/