[SAC] [Urgent][Vote] Proposal for new OSGeo site hosting

[Sandro Santilli]

Sorry Alex, but it isn't clear to me what vote are you asking us for.

--strk;

On Thu, Sep 07, 2017 at 09:50:29AM -0700, Alex M wrote:
> After discussion on IRC, here is the proposal for SAC to vote on:
> 
> Summary: We will use GetInteractive to setup a VM on 3rd party hosting
> to keep the beta site going while Jeff Mckenna leads the effort to bring
> up the official site on OSGeo machines.
> 
> 1. Angelos will ask GetInteractive for the Database dump and supporting
> files. (Note, I have a copy of the theme, but getting it again is fine)
> 
> 2. Jody/Jeff J. - We would like to accept GetInteractive's offer to
> setup a VM for us with some modifications.
>  a. The site will be beta.osgeo.org
>  b. We would like the initial setup and month to month plan on the VM.
>  c. The VM can be scaled back to a cheaper option (4 GB RAM choice). We
> can always make it bigger later if it becomes the production site.
>  d. We do not at this time need the 1 hr/month maintenance.
>  e. Clarification that we'll be given root access to the VM, or perhaps
> we should setup the account and then grant them access?
>  f. Clarification on the stack that will be installed.
> Debian/Apache/Maria/Php7 (Though I'm curious if they recommend NGINX/phpFPM)
> 
> 3. Long term maintenance will be done by Jeff McKenna et al. A
> formalized plan and team list will be presented next week.
>  a. If we can decide on how to host on OSGeo machines (Containers, VM,
> new machine) then the official site will be internalized.
>  b. either the 3rd party VM, or another internal solution will be made
> to host the beta site.
> 
> 4. The new site should not be made the official site until the LDAP
> integration is resolved.
>   a. This requires setting up LDAP in Wordpress connected to our server
>   b. Migrating or mapping existing users. (Note: on Wordpress import you
> can reassign posts from one user to another in a batch manner).
> 
> Thanks,
> Alex
> Sys Admin Chair
> 
> On 09/05/2017 11:02 PM, Jody Garnett wrote:
> > Reminder meeting scheduled for 14:00 UTC tomorrow if you needed any
> > questions/clarifications with Get Interactive.
> > 
> > --
> > Jody Garnett
> > 
> > On 2 September 2017 at 10:52, Alex Mandel <tech_dev at wildintellect.com>
> > wrote:
> > 
> >> Yes, that will be a sufficient amount of time to make decisions.
> >>
> >> Thanks,
> >> Alex
> >>
> >> On 09/01/2017 03:18 PM, Jody Garnett wrote:
> >>> Alex I did not get an indication on timeframe from Get Interactive (on
> >> when
> >>> the website will be complete; perhaps Jeff Johnson has a better
> >> indication).
> >>>
> >>> I have put this topic on the agenda for next week's OSGeo board meeting,
> >>> https://wiki.osgeo.org/wiki/Board_Meeting_2017-09-07
> >>>
> >>> Will that be sufficient time for SAC to make a decision?
> >>>
> >>> --
> >>> Jody Garnett
> >>>
> >>> On 30 August 2017 at 10:38, Alex M <tech_dev at wildintellect.com> wrote:
> >>>
> >>>> SAC Members,
> >>>>
> >>>> GetInteractive has proposed a solution for our immediate hosting needs
> >>>> to take ownership of the site they've built for us.
> >>>>
> >>>> It includes setting up a host, giving us full admin, and the providing
> >>>> monthly updates.
> >>>>
> >>>>> For the new website I expect that the following configuration will be
> >>>> more
> >>>>> then enough:
> >>>>> - CPU 4
> >>>>> - RAM GB 8
> >>>>> - HDD GB 160
> >>>>> Price € 34,95 ex. VAT. (Pricing information can be found on
> >>>>> https://www.cloudvps.com/openstack/compute)
> >>>>>
> >>>>> If we need more resources we can easily upgrade the VPS.
> >>>>> We can order the VPS on our name and charge you the price that is
> >> charged
> >>>>> by the hosting provider.
> >>>>>
> >>>>> For the installation and configuration of the server and required
> >>>> software
> >>>>> we'll charge 4 hours.
> >>>>> This gives us a total of € 320,- ex. VAT.
> >>>>>
> >>>>> For performing updates and upgrades on server software, WordPress
> >> website
> >>>>> and WordPress plugins we'll charge 1 hour a month.
> >>>>> This gives us at total of € 80,- ex. VAT a month.
> >>>>
> >>>> Summary
> >>>> * ~$500 (USD)/yr for the hosting
> >>>> * $381.68 (USD) one time for the setup
> >>>> * ~ $100 USD/month for the monthly maintenance
> >>>>
> >>>> Note the board allocated $3000 USD for this project, separate from the
> >>>> SAC budget.
> >>>>
> >>>> ==========
> >>>> We need input from members in the next 24 hours on this.
> >>>>
> >>>> I have already supplied a list of clarification questions and expect
> >>>> answers today.
> >>>> 1. What's the exact stack: I suggested our preferred stack was Debian,
> >>>> Apache, Mysql/Maria, Php7
> >>>> 2. I asked for clarification that the service contract would be for
> >>>> doing critical security patches in a timely manner.
> >>>>
> >>>> I will send a separate email with my opinions on the matter.
> >>>>
> >>>> Thanks,
> >>>> Alex
> >>>> Sys Admin Chair
> >>>>
> >>>> _______________________________________________
> >>>> Sac mailing list
> >>>> Sac at lists.osgeo.org
> >>>> https://lists.osgeo.org/mailman/listinfo/sac
> >>>
> >>
> >>
> > 
> 
> _______________________________________________
> Sac mailing list
> Sac at lists.osgeo.org
> https://lists.osgeo.org/mailman/listinfo/sac

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