[SAC] [OSGeo] #2500: video conferencing system for AGM

[OSGeo]

#2500: video conferencing system for AGM
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 Reporter:  tadams  |      Owner:  warmerdam
     Type:  task    |     Status:  assigned
 Priority:  normal  |  Milestone:  Unplanned
Component:  Board   |   Keywords:
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 Dear SAC,

 for the AGM the board is still seeking for the appropriate video
 conferencing system. I did some pre-work and also already talked to Markus
 Neteler. For now, we see two options:

 There are quite a few of such systems on the market and although I got
 in touch with many of them especially in the past month, I am far away
 from knowing all of them. Here are some overcviews [1] [2].

 We could try some of them, at least from the list in [2] there are some
 promising candidates. The problem is, we will not be able to host it on
 the existing OSGeo servers, as Markus told me. Also we will not have the
 chance to try them in reality, as we will barely have the chance to try
 it out with 100 or 200 people.

 So, in my eyes, there are two alternatives:

 1. Regarding the idea of using the Jitsy hosted service from FFMUC [3]
 (I sent a sepearate email on this) we have the possibility to have few
 speakers and many followers, that follow the channel via youtube as -
 due to their own statement - Jitsy is not made for hosting video
 sessions with 200 or more people.
 They can offer several rooms.
 Pro: Open Source Tool, work together with another community, no costs
 Con: Few speakers


 2. Using zoom, which suitability for such an event was at least proven
 by FOSS4G UK. Zoom also offers having several rooms.
 The costs are okay, the free account does not work, because the session
 time is limited to 40 minutes. The (in my eyes) appropriate account
 costs 15 US$/month per host plus an additional fee for larger number of
 participants (65$ for up to 500 participants). I am not sure, whether we
 need several accounts, if we offer several rooms, but I can figure out
 what we need exactly [4].
 Pro: Reliable, as many speakers as we want
 Con: Not Open Source, costs of approx. 150-300 US $,



 [1] https://www.g2.com/categories/video-conferencing/free
 [2]
 https://www.goodfirms.co/blog/best-free-open-source-web-conferencing-
 software-solutions
 [3] https://ffmuc.net/
 [4] https://zoom.us/pricing


 During a board meeting the wish came up to consult SAC and ask for your
 opinion in this issue.

 It would be great, if someone from SAC could either contact me directly
 (adams at osgeo.org) or comment into this ticket. Thanks!

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Ticket URL: <https://trac.osgeo.org/osgeo/ticket/2500>
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