Info about mail server change

[Vicky Vergara]

SAC is moving the mail server to a new machine.

per ticket #3395 Containerize osgeo6 on osgeo9
<https://trac.osgeo.org/osgeo/ticket/3395>

Expected downtime: 1 hour.

The movement is planned for *Sept 20 at 4AM UTC
<https://www.worldtimebuddy.com/?qm=1&lid=100,2643743,1850147,1275339,5368361,3530597,3169070&h=2643743&date=2025-9-20&sln=5-6&hf=0>*
.
- begin downtime: Saturday 20 September 2025, 4h UTC
- end downtime (estimated): Saturday 20 September 2025, 5h UTC

*MAY* be loss of email for messages sent / in the queue during the downtime

The current total mails on the queue are: 198
It fluctuates between 190 and 220

Regards

Vicky Vergara from SAC


On Thu, Sep 18, 2025 at 12:05 PM Tom Kralidis <tomkralidis at gmail.com> wrote:

> Thanks Vicky.  I would not keep "(For UTC-X it is Sept 19)".  The
> begin and end times are clear and unambiguous.
>
> ..Tom
>
> On Thu, Sep 18, 2025 at 2:00 PM Vicky Vergara <vicky at erosion.dev> wrote:
> >
> > The modified version:
> >
> >
> > SAC is moving the mail server to a new machine.
> >
> > per ticket #3395 Containerize osgeo6 on osgeo9
> >
> > Expected downtime: 1 hour.
> >
> > The movement is planned for Sept 20 at 4AM UTC. (For UTC-X it is Sept 19)
> > - begin downtime: Saturday 20 September 2025, 4h UTC
> > - end downtime (estimated): Saturday 20 September 2025, 5h UTC
> >
> > MAY be loss of email for messages sent / in the queue during the downtime
> >
> > The current total mails on the queue are: 198
> > It fluctuates between 190 and 220
> >
> > Regards
> >
> > Vicky Vergara from SAC
> >
> >
> > On Thu, Sep 18, 2025 at 11:39 AM Tom Kralidis <tomkralidis at gmail.com>
> wrote:
> >>
> >> Hi Vicky/all: thanks for your hard work on this important migration.
> >>
> >> Suggestions:
> >> - downtime should be advertised as 1 hour (at the least).  It is
> >> better to underpromise and overdeliver :)
> >> - "Note that: probably mails will be lost": make it clear that there
> >> *MAY* be loss of email for messages sent / in the queue during the
> >> downtime
> >> - communicate downtime window as:
> >>   - begin downtime: Saturday 20 September 2025, 4h UTC
> >>   - end downtime (estimated): Saturday 20 September 2025, 5h UTC
> >>
> >> Thanks
> >>
> >> ..Tom
> >>
> >>
> >>
> >> On Thu, Sep 18, 2025 at 1:29 PM Vicky Vergara <vicky at erosion.dev>
> wrote:
> >> >
> >> > Hello all
> >> >
> >> > This is the mail content I want to spread out to the different
> communication means we have about expected downtime of the mail server.
> >> > I think I am exaggerating the downtime, but its better to have it up
> and running within the mentioned time frame than to put a lower number and
> have to fix last minute issues and take more time than advertised.
> >> > the mail content would be
> >> >
> >> > SAC is moving the mail server to a new machine.
> >> >
> >> > per ticket #3395 Containerize osgeo6 on osgeo9
> >> >
> >> > The movement is planned for Sept 20 at 4AM UTC. (For UTC-X it is Sept
> 19)
> >> >
> >> > Expected downtime 30 to 40 minutes.
> >> >
> >> > Note that: probably mails will be lost
> >> >
> >> > The current total mails on the queue are: 198
> >> > It fluctuates between 190 and 220
> >> >
> >> > Regards
> >> >
> >> > Vicky Vergara from SAC
> >> >
> >> >
>
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