Info about mail server change

[Regina Obe]

+1

> -----Original Message-----
> From: Tom Kralidis <tomkralidis at gmail.com>
> Sent: Thursday, September 18, 2025 2:08 PM
> To: Vicky Vergara <vicky at erosion.dev>
> Cc: System Administration Committee Discussion/OSGeo
> <sac at lists.osgeo.org>
> Subject: Re: Info about mail server change
> 
> +1 thanks
> 
> On Thu, Sep 18, 2025 at 2:06 PM Vicky Vergara <vicky at erosion.dev> wrote:
> >
> > SAC is moving the mail server to a new machine.
> >
> > per ticket #3395 Containerize osgeo6 on osgeo9
> >
> > Expected downtime: 1 hour.
> >
> > The movement is planned for Sept 20 at 4AM UTC.
> > - begin downtime: Saturday 20 September 2025, 4h UTC
> > - end downtime (estimated): Saturday 20 September 2025, 5h UTC
> >
> > MAY be loss of email for messages sent / in the queue during the
> > downtime
> >
> > The current total mails on the queue are: 198 It fluctuates between
> > 190 and 220
> >
> > Regards
> >
> > Vicky Vergara from SAC
> >
> >
> >
> > On Thu, Sep 18, 2025 at 12:05 PM Tom Kralidis <tomkralidis at gmail.com>
> wrote:
> >>
> >> Thanks Vicky.  I would not keep "(For UTC-X it is Sept 19)".  The
> >> begin and end times are clear and unambiguous.
> >>
> >> ..Tom
> >>
> >> On Thu, Sep 18, 2025 at 2:00 PM Vicky Vergara <vicky at erosion.dev>
> wrote:
> >> >
> >> > The modified version:
> >> >
> >> >
> >> > SAC is moving the mail server to a new machine.
> >> >
> >> > per ticket #3395 Containerize osgeo6 on osgeo9
> >> >
> >> > Expected downtime: 1 hour.
> >> >
> >> > The movement is planned for Sept 20 at 4AM UTC. (For UTC-X it is
> >> > Sept 19)
> >> > - begin downtime: Saturday 20 September 2025, 4h UTC
> >> > - end downtime (estimated): Saturday 20 September 2025, 5h UTC
> >> >
> >> > MAY be loss of email for messages sent / in the queue during the
> >> > downtime
> >> >
> >> > The current total mails on the queue are: 198 It fluctuates between
> >> > 190 and 220
> >> >
> >> > Regards
> >> >
> >> > Vicky Vergara from SAC
> >> >
> >> >
> >> > On Thu, Sep 18, 2025 at 11:39 AM Tom Kralidis <tomkralidis at gmail.com>
> wrote:
> >> >>
> >> >> Hi Vicky/all: thanks for your hard work on this important migration.
> >> >>
> >> >> Suggestions:
> >> >> - downtime should be advertised as 1 hour (at the least).  It is
> >> >> better to underpromise and overdeliver :)
> >> >> - "Note that: probably mails will be lost": make it clear that
> >> >> there
> >> >> *MAY* be loss of email for messages sent / in the queue during the
> >> >> downtime
> >> >> - communicate downtime window as:
> >> >>   - begin downtime: Saturday 20 September 2025, 4h UTC
> >> >>   - end downtime (estimated): Saturday 20 September 2025, 5h UTC
> >> >>
> >> >> Thanks
> >> >>
> >> >> ..Tom
> >> >>
> >> >>
> >> >>
> >> >> On Thu, Sep 18, 2025 at 1:29 PM Vicky Vergara <vicky at erosion.dev>
> wrote:
> >> >> >
> >> >> > Hello all
> >> >> >
> >> >> > This is the mail content I want to spread out to the different
> communication means we have about expected downtime of the mail server.
> >> >> > I think I am exaggerating the downtime, but its better to have it up
> and running within the mentioned time frame than to put a lower number and
> have to fix last minute issues and take more time than advertised.
> >> >> > the mail content would be
> >> >> >
> >> >> > SAC is moving the mail server to a new machine.
> >> >> >
> >> >> > per ticket #3395 Containerize osgeo6 on osgeo9
> >> >> >
> >> >> > The movement is planned for Sept 20 at 4AM UTC. (For UTC-X it is
> >> >> > Sept 19)
> >> >> >
> >> >> > Expected downtime 30 to 40 minutes.
> >> >> >
> >> >> > Note that: probably mails will be lost
> >> >> >
> >> >> > The current total mails on the queue are: 198 It fluctuates
> >> >> > between 190 and 220
> >> >> >
> >> >> > Regards
> >> >> >
> >> >> > Vicky Vergara from SAC
> >> >> >
> >> >> >