[TOSprint] IslandWood sprint -- money talks...

[Daniel Morissette]

Hi Michael,

What happens with the budget if we get less than 30 people? Also, are 
the costs all fixed, is there some room in the budget?

There are chances that people from Europe, and even some from Eastern 
Canadad/US may not be able to make it to Seattle due to distance and 
costs. Hopefully that will be compensated by new attendees from Western 
US/Canada but we're not sure yet, that's why I'm asking.

BTW, One comment I got last year was that we should aim to bring the 
cost near zero for attendees since they (or their employer) already 
provide their time for free. Can we try to raise more sponsorship before 
setting the final price for attendees and asking them to pay? Maybe have 
multiple sponsorship levels since qpublic already offered more than the 
base 750$ sponsorship and that should be acknowledged somehow?

I have to admit that the cash bar is not ideal (unless it's really 
cheap). Anything we can do about this to at least offer a couple of 
drinks to sprinters for the social part of the day?

Daniel


On 11-07-09 09:09 PM, Michael P. Gerlek wrote:
> After talking over rates with the folks at IslandWood, our sprint would need
> to raise approximately $25000.  This cost covers:
>
>    - 30 people
>    - arrival evening of Feb 5th, departure afternoon of Feb 9th
>    - single occupancy rooms
>    - 3 square meals a day, plus coffee and snacks
>    - 1 good conference room
>    - 1 "social / team-building" event
>
> The only thing this does not include is alcohol.  (cash bar service is
> available for extra charge)
>
> If each attendee pays $525, and we get ten $750 sponsors, and we use the
> $2000 left over from previous years, then we would break even.  (In the
> past, people have really only needed to pay their lodging costs, so asking
> for $525 "registration fee" is like a $131/night room rate.)  If we get more
> sponsorships or something, the $525 rate will be reduced accordingly.
>
> We would need to raise $12,500 right now in order to reserve the space.
>
> So, if we want to make this happen:
>
>    **  Who is willing to pay $525 registration right now, and who is willing
> to pay $750 (or more!) sponsorship right now?  **
>
> -mpg
>
> [PS- I have the full price breakdowns in a spreadsheet, ask me if you want a
> copy.  In fact, might be nice for someone to check my math.]
>
>
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-- 
Daniel Morissette
http://www.mapgears.com/
Provider of Professional MapServer Support since 2000