[TOSprint] IslandWood sprint -- money talks...

[Paul Ramsey]

Safe assumption that anything we bring in will be in a self-contained vessel.
P.

On Wed, Jul 13, 2011 at 2:12 PM, Michael Gerlek <mpg at flaxen.com> wrote:
> There we go, that's the kind of creative thinking we need... An official
> Beer Sponsor!
> I'll ask IslandWood for more details on their official and unofficial beer
> policies. (Can I assume we're only interested in beer and wine, not mixed
> drinks?)
>
> .mpg
> On Jul 13, 2011, at 2:04 PM, "Roger André" <randre at gmail.com> wrote:
>
> I'm totally willing to sponsor a keg of Pacific Northwest Ale to the event,
> so that the developers don't get parched, OR go broke at the bar.  ;)
> --
>
> On Wed, Jul 13, 2011 at 1:59 PM, Paul Ramsey <pramsey at opengeo.org> wrote:
>>
>> It would be nice indeed, but perhaps not something we want to hang
>> this event over :) Our last events all ended up costing hotel and
>> travel for developers, and some incidental meal costs. The budget
>> Michael has provided is comparable (or better), with the cash bar
>> being the only wrinkle. I guess the hotel would look askance if we
>> brought in our own supplies of alcohol.
>>
>> P.
>>
>> On Wed, Jul 13, 2011 at 1:54 PM, Steve Lehr <steve at qpublic.net> wrote:
>> > I agree 100% with Daniel - we should try to get the cost for the
>> > developers
>> > to be $0.00
>> >
>> >
>> > Steve Lehr
>> > steve at qpublic.net
>> > www.qpublic.net
>> > qPublic Main Office:  386-734-1954
>> > Fax:  866-800-8637
>> >
>> >
>> > -----Original Message-----
>> > From: tosprint-bounces at lists.osgeo.org
>> > [mailto:tosprint-bounces at lists.osgeo.org] On Behalf Of Daniel Morissette
>> > Sent: Wednesday, July 13, 2011 7:54 AM
>> > To: tosprint at lists.osgeo.org
>> > Subject: Re: [TOSprint] IslandWood sprint -- money talks...
>> >
>> > Hi Michael,
>> >
>> > What happens with the budget if we get less than 30 people? Also, are
>> > the
>> > costs all fixed, is there some room in the budget?
>> >
>> > There are chances that people from Europe, and even some from Eastern
>> > Canadad/US may not be able to make it to Seattle due to distance and
>> > costs.
>> > Hopefully that will be compensated by new attendees from Western
>> > US/Canada
>> > but we're not sure yet, that's why I'm asking.
>> >
>> > BTW, One comment I got last year was that we should aim to bring the
>> > cost
>> > near zero for attendees since they (or their employer) already provide
>> > their
>> > time for free. Can we try to raise more sponsorship before setting the
>> > final
>> > price for attendees and asking them to pay? Maybe have multiple
>> > sponsorship
>> > levels since qpublic already offered more than the base 750$ sponsorship
>> > and
>> > that should be acknowledged somehow?
>> >
>> > I have to admit that the cash bar is not ideal (unless it's really
>> > cheap).
>> > Anything we can do about this to at least offer a couple of drinks to
>> > sprinters for the social part of the day?
>> >
>> > Daniel
>> >
>> >
>> > On 11-07-09 09:09 PM, Michael P. Gerlek wrote:
>> >> After talking over rates with the folks at IslandWood, our sprint
>> >> would need to raise approximately $25000.  This cost covers:
>> >>
>> >>    - 30 people
>> >>    - arrival evening of Feb 5th, departure afternoon of Feb 9th
>> >>    - single occupancy rooms
>> >>    - 3 square meals a day, plus coffee and snacks
>> >>    - 1 good conference room
>> >>    - 1 "social / team-building" event
>> >>
>> >> The only thing this does not include is alcohol.  (cash bar service is
>> >> available for extra charge)
>> >>
>> >> If each attendee pays $525, and we get ten $750 sponsors, and we use
>> >> the $2000 left over from previous years, then we would break even.
>> >> (In the past, people have really only needed to pay their lodging
>> >> costs, so asking for $525 "registration fee" is like a $131/night room
>> >> rate.)  If we get more sponsorships or something, the $525 rate will be
>> > reduced accordingly.
>> >>
>> >> We would need to raise $12,500 right now in order to reserve the space.
>> >>
>> >> So, if we want to make this happen:
>> >>
>> >>    **  Who is willing to pay $525 registration right now, and who is
>> >> willing to pay $750 (or more!) sponsorship right now?  **
>> >>
>> >> -mpg
>> >>
>> >> [PS- I have the full price breakdowns in a spreadsheet, ask me if you
>> >> want a copy.  In fact, might be nice for someone to check my math.]
>> >>
>> >>
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>> >
>> >
>> > --
>> > Daniel Morissette
>> > http://www.mapgears.com/
>> > Provider of Professional MapServer Support since 2000
>> >
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