[OSGeo-Conf] More Questions to Bucharest & Sevilla LOC's
Till Adams
till.adams at fossgis.de
Wed Dec 13 06:30:43 PST 2017
Dear Maria,
no worries, I know, that this may cause some work - maybe some things to
consider, if SLOC wins the competition...
(although the calculation sheet delivered should help you to to this
within some minutes ;-))
Till
Am 13.12.2017 um 15:14 schrieb María Arias de Reyna:
> Dear Till,
>
> I passed the questions to the PCO, but I am not sure we will be able
> to elaborate another budget in such a short notice. The current budget
> already considers a margin of error in our favor and several costs
> that are optional, but we understand your worries. We are aware of
> your concern and, if chosen, we will work on it.
>
> On Wed, Dec 13, 2017 at 2:54 PM, Till Adams <till.adams at fossgis.de
> <mailto:till.adams at fossgis.de>> wrote:
>
> Dear Maria,
>
> thanks for your quick answers. I added two comments on your
> answers into the WIKI. If possible, you might find some time to
> work on these as well.. ?
>
> Till
>
>
>
>
> Am 11.12.2017 um 19:57 schrieb María Arias de Reyna:
>> Dear Till,
>>
>> We have been able to compile the answers sooner as expected.
>> Thanks Paul, Steven and Till for the questions!
>>
>>
>> You can find your answers on the wiki too:
>>
>> * *General remark: although I like the idea to write a story
>> around the proposal, nevertheless, for me it seems
>> unnecessary difficult to find single events and approach the
>> structure. This maybe the cause for some questions, you
>> already answered in your proposal...*
>>
>> The idea to relate the Magellan and Elcano voyage was done to
>> transmit the importance that the landmark of the first
>> circumnavigation can have to our tribes and the general feeling
>> in Spain. We apologize for any inconvenience on the easy reading
>> of the document. Please do not hesitate to ask everything you
>> don’t see clearly expressed in our proposal.
>>
>> * *the workshop fee of 110/160 seems slightly high (guess we
>> had 80/100) or is it per day (w workshops)?*
>>
>> It’s per workshop, but in our calculation, we assume that
>> everybody will pay 110€ (early bird) and we are offering
>> additional 10% discount for people registering to two sessions.
>> It is true the price is higher than in previous years, but we are
>> providing a more complete service and a good percentage of free
>> fees to compensate those who will be in disadvantage for this
>> price change. Opposite to previous conferences, we are providing
>> computers to all attendees and lunch, so the real final price
>> will be cheaper for those who attend.
>>
>> * *the total calculation seems a bit risky to me (e. g. 1200
>> participants, 40k surplus) - where are the levers that reduce
>> your risk except to increase the participation fees?*
>>
>> As we have stated in other questions, we have tried to be quite
>> cautious with planning the expenses, and our intention is to
>> negotiate those prices to put the costs down. We think we can
>> make a bigger surplus for the same number of attendees. We think
>> that it is safer to calculate on higher costs and lower profits
>> at the beginning and then turn those numbers around.
>>
>> In fact, part of the risk is already calculated on the budget as
>> an added percentage per cost. Profit that came from lowering the
>> costs in the final price will be revenue for OSGeo.
>>
>> * *Does Gala Dinner mean Gala Dinner or is it also somewhat
>> socializing (I think this is an important point. If x hundred
>> people are seperated by fixed seats on tables, socializing is
>> difficult (I think the Gala Dinner of the 2010 Barcelona
>> event is an example for what I fear, socializing took place
>> in front of the door, not really inside)*
>>
>> We fully agree with your thoughts about the need of socializing.
>> Intentionally the gala dinner is made in a format that allows
>> exchange and networking (cocktail). Although there will be many
>> high tables and stools or other type of chairs, (plus some
>> contingency tables for people who need it), there will always be
>> people who have to stand. That doesn’t mean that we’ll not enjoy
>> very abundant and good quality food, nicely prepared as we can
>> expect from a Gala Dinner. The space we have chosen it’s a
>> perfect venue for this kind of dinner. The idea is to have a
>> dynamic dinner, where people moves around the food and beverage
>> while socializing.
>>
>> Please see also our previous answers regarding the dinner.
>>
>> * *In Bonn we shaped the Code Sprint around the conference. The
>> idea was, to give the people the opportunity to work
>> together, once they are in place anyhow. Do you see a chance
>> for s.th <http://s.th>. similar for 2019?*
>>
>> Having a CS during the whole week is not planned at this point,
>> but we see no reason not to do it. If there are enough developers
>> interested in a CodeSprint during the week, there is a building
>> just in front of the venue we can use for having a CodeSprint
>> during the week. We have negotiated the use of some of its rooms
>> before for free for other events, as long as it is something that
>> contributes to the community and has no fee entry (as it is the
>> case). If the building is not available during the whole week, we
>> can try to look for other similar spaces close to the venue (less
>> than 30 minutes walking) that we can use for free, as long as the
>> CS is useful for the community and is free (which, again, is the
>> case).
>>
>> We were preparing some of the smaller rooms as rest rooms so
>> people can work with their laptops if they want during the
>> conference. And if the weather is nice (which statistically is
>> very probable), working on the tables under the trees is also a
>> nice option for developers who want to work. So maybe there is no
>> need for a specific room for the CS in a different building? If
>> the Conference Committee or the developers think it is useful, we
>> can arrange it. If for this extra space we want to add free food,
>> beverages or something extra than internet, a few tables and
>> chairs, then we will have to rearrange the budget to accomodate
>> it (maybe some special sponsor for this?). But a basic space for
>> working could be arranged easily for free, if there is a need for
>> a specific space outside the venue, which at this point, we think
>> it won't be necessary as there will be space on the same venue
>> (although not explictly dedicated to the CS).
>>
>> *
>> o *In chapt. 7.3. you write "We will try for students to
>> engage on the codesprint so that they can learn how a
>> codesprint works and interact with other developers
>> [...]" - How will you do this, especially if the CS is
>> only one day (which at least is quite enough for the
>> people in the projects to say hello to each other)*
>>
>> Our base goal for students in the CodeSprint is just to make them
>> see how a CS works. Even if they just sit there, see the
>> interactions and learn how to report/test bugs, that will be a
>> success from our perspective.
>>
>> Depending on how many volunteers to mentor those students we get
>> (we will look for local mentors to let OSGeo developers free to
>> do their tasks), we will be able to introduce those students to
>> more complex tasks and even maybe make them interested enough to
>> repeat the experience themselves later.
>>
>> Our “hidden” goal here is to make students aware of FOSS4G, show
>> them how fun it is to collaborate and make them want to
>> contribute later (or even move their career paths to FOSS4G!).
>>
>> Of course, the idea is to interrupt as less as possible the work
>> of current developers during the CodeSprint.
>>
>> * *Looking at your sponsor's list: I think it's kind of unfair
>> only to plan to mention the top level sponsors and let them
>> present in the plenum. My opinion: In the end the day is as
>> follows: We are a community of small to mid-sized companies,
>> that are often willing to sponsor our events. If we only give
>> big visibility to the "big players", none of the companies,
>> that comes from our own community, that actualy support our
>> projects will be mentioned - in relation, 8k for Gold for a
>> small company is much more money, than 20k for google (e.g.).
>> So my question is: Are you planning to give also
>> small/mid-sized companies, that sponsor the event, more
>> visibilit*y?
>>
>> This is something we can work further to make a very appealing
>> sponsorship deal. We agree with your considerations about SME’s.
>> We will, of course, give high visibility to all of our sponsors,
>> each one according to the level of sponsorship, be it through the
>> logo in all of the venues banners, electronic sites, through the
>> programme, through our media associates, etc.
>>
>> It is true that diamond, platinum and gold will have presence on
>> the plenary sessions, but we will allow silver and bronze to have
>> presence in the side tracks. This means we will allocate some
>> time for them to present their projects and goals.
>>
>> There will also be more visibility through the Business to
>> Business tracks. We will reach sponsors first to check what their
>> interests on B2B are to try to match and make the conference
>> profitable for them. One of our ideas is to have coffee-bar like
>> sessions on one of the smaller rooms (not one of the nine
>> parallel track rooms), where our sponsors can have a relaxed
>> meeting with some of their potential customers or partners or
>> whatever focus group is interesting to them. The details of each
>> session will be arranged with each sponsor. This is part of the
>> "experimental gamification" we are trying to introduce in FOSS4G
>> to help people interact with each other and make it more
>> profitable for companies.
>>
>> We thank you for your comments and we’ll give it a second thought
>> to make it attractive for all kind of sponsors.
>>
>>
>> On Mon, Dec 11, 2017 at 4:11 PM, María Arias de Reyna
>> <delawen at gmail.com <mailto:delawen at gmail.com>> wrote:
>>
>> Hi,
>>
>> We already started to answer the questions from Paul and
>> Steven on the
>> wiki page. Your questions will have to wait until tomorrow.
>>
>> On Mon, Dec 11, 2017 at 2:57 PM, Till Adams
>> <till.adams at fossgis.de <mailto:till.adams at fossgis.de>> wrote:
>> > Hi BLOC & SLOC,
>> >
>> > I've added my questions also on the WIKI [1] [2] pages.
>> >
>> > Please ensure to have your answers ready at least on
>> Friday, 15th of
>> > December! You might put them directly in place (which saves
>> me a couple
>> > of minutes in this fully packed week ;-))
>> >
>> >
>> > Regards, Till
>> >
>> > [1]
>> https://wiki.osgeo.org/wiki/FOSS4G2019_Q%26A_Full_Proposal_Bucharest
>> <https://wiki.osgeo.org/wiki/FOSS4G2019_Q%26A_Full_Proposal_Bucharest>
>> >
>> > [2]
>> https://wiki.osgeo.org/wiki/FOSS4G2019_Q%26A_Full_Proposal_Sevilla
>> <https://wiki.osgeo.org/wiki/FOSS4G2019_Q%26A_Full_Proposal_Sevilla>
>> >
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