[OSGeo Finance] Reports approved

[Dave McIlhagga]

Well gang -- I think we've had plenty of time, so based on everyone's  
support -- I think we can safely say we finally got our job done. Phew!

Thanks again for everyone's input and effort on this "first crack" at  
financial review. I'm sure it will continue to improve under the  
capable hands of our new Treasurer. :)

Have a good weekend everyone.

Dave




On 12-Aug-08, at 7:28 PM, Tyler Mitchell (OSGeo) wrote:

> +1 on adopting the 2006 and 2007 reports, as laid out here:
> http://www.osgeo.org/files/finance/reports.html
>
> Note that today I had moved one GDAL Project payment from 2008 to  
> 2007 - so that expense line (Contract Labor -> Project -> GDAL)  
> increased to $12,551.  This was the only change since the questions  
> from last week.
>
> I'm now free and clear to get the Annual Report out the door, using  
> the page from:
> http://www.osgeo.org/files/finance/reports-2007/financial_report_2007.pdf
>
> Thanks for moving this along!
>
> Tyler
>
> On 12-Aug-08, at 7:29 AM, Ken Tamura wrote:
>
>> +1
>>
>>
>> Best regards,
>>
>> Ken Tamura
>> Geospatial Solutions
>> 415-507-8313  work
>> 415-299-1704  cell
>>
>> ----- Original Message -----
>> From: finance-bounces at lists.osgeo.org <finance-bounces at lists.osgeo.org 
>> >
>> To: Dave McIlhagga (External)
>> Cc: Finance List <finance at lists.osgeo.org>
>> Sent: Tue Aug 12 07:28:22 2008
>> Subject: Re: [OSGeo Finance] New Treasurer
>>
>> +1 Paul
>>
>> On Tue, Aug 12, 2008 at 6:48 AM, Dave McIlhagga
>> <dmcilhagga at dmsolutions.ca> wrote:
>>> Hi Frank
>>>
>>> re. getting 2007 formally approved -- I really don't want to hold  
>>> things up
>>> any longer if we can help it. What we have is accurate to the best  
>>> of our
>>> knowledge -- and although I'm not entirely certain what the best  
>>> way would
>>> be to handle the GDAL situation -- I think the class breakdown at  
>>> least
>>> identifies it. I would urge us to find a way to more clearly  
>>> identify funds
>>> that are specifically available for projects vs. general funds  
>>> through our
>>> financials for future year however.
>>>
>>> On that note -- I'd like to motion that we approve the 2007  
>>> financials as
>>> is.
>>>
>>> +1 from Dave
>>>
>>>
>>>
>>>
>>>
>>> On 8-Aug-08, at 12:48 PM, Frank Warmerdam wrote:
>>>
>>>> Folks,
>>>>
>>>> I was made OSGeo treasurer today by the board.
>>>>
>>>> Dave - I am very pleased that you have agreed to stay on the  
>>>> finance
>>>> committee!
>>>> I appreciate your efforts as Treasurer, and your continued input.
>>>>
>>>> This makes our current membership:
>>>>
>>>>  * Frank Warmerdam (Treasurer)
>>>>  * Dave McIlhagga
>>>>  * Jo Walsh
>>>>  * Paul Ramsey
>>>>  * Ken Tamura
>>>>  * Tyler Mitchell
>>>>
>>>> The board accepted the current financial report pending a final  
>>>> formal
>>>> acceptance of it by the finance committee (with no substantial  
>>>> changes
>>>> from
>>>> what is currently posted).
>>>>
>>>> Dave - perhaps you could make a motion to adopt the current  
>>>> report, or
>>>> work with Tyler to incorporate any last changes and then make a  
>>>> motion?
>>>>
>>>> For upcoming work there are a few things I'd like to address:
>>>>
>>>> 1) Working out what our tax submission situation is.  My  
>>>> understanding is
>>>> that we have some time when launching a new corporation before we  
>>>> have
>>>> to start making tax filings, but I'm assuming we must soon be due  
>>>> to
>>>> start filing.  Have we made any previous tax filings?  Can anyone  
>>>> comment
>>>> on when we need to file by?  Are we planning to prepare filings all
>>>> by ourselves or would we retain some help to prepare filings?
>>>>
>>>> Depending on what resources we have internally, I'd be inclined  
>>>> to get
>>>> some outside support for our first filings, and *hopefully* we  
>>>> could then
>>>> file ourselves using the first filing as a template.
>>>>
>>>> 2) I would like to prepare some income projections, and "fixed  
>>>> expenses"
>>>> before FOSS4G so that the board has some idea of our financial
>>>> parameters.
>>>> I'm assuming they will give some broad stroke direction for a 2009
>>>> budget,
>>>> and then we will prepare a more detailed budget for final  
>>>> approval by the
>>>> board before the end of the year.
>>>>
>>>> 3) I think there is room for some iterative improvement in how we  
>>>> do our
>>>> bookkeeping and produce quarterly and annual reports for the board.
>>>>
>>>> 4) I'd like to document our financial procedures.  How things get
>>>> approved.
>>>> What sort of review happens for spending items.  Who has access  
>>>> to what.
>>>>
>>>> I'm interested in feedback from the rest of you on other things  
>>>> you think
>>>> we
>>>> need to address in the coming months and/or items anyone here  
>>>> might like
>>>> to
>>>> take a lead on.
>>>>
>>>> Best regards,
>>>> --
>>>>
>>>>
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