[OSGeo Finance] Account updates and a few other next steps

[Tyler Mitchell (OSGeo)]

> FYI - I've also just finished reconciling the two main TD accounts in
> Quickbooks up to Sept. end.
> 
> Next up Paypal accounts and credit card statements.

I've now completely reconciled all the bank accounts, credit card statements 
and one of our paypal accounts.  I've also cleared up some balances that were 
in our FOSS4G accounts which were really only placeholders during the events
and confusing to have in there now.

There is one more Paypal account to go through that I hope to finish later 
today.  Then I'll be doublechecking all the project-related fund levels and 
help give you a report on that.

TD bank is working on getting you the paperwork Daniel, it's all out
of my hands since my appointment last week.  I suggest you follow
up with the contact you named at your end if you want to speed it up.

I have all the bank account paperwork organised and ready to ship
away, but there are a few loose ends you'll probably want to tie off before
I start to extract myself from the accounting process.  We will need to figure 
out the credit card situation for recurring payments currently going onto my 
personal cards.  If this becomes tricky, then I can renew some services early 
for a few months, but just don't want to have to come back to you for 
reimbursement later unless we really have to.  These include systems stuff: 
PEER1, Pairnic as well as the mailboxes/forwarding addresses. 

Which also reminds me, we need to make sure that all contributor agreements
and other important contact points will now be sent to the earthclass mail 
account (or Michael directly, to save costs).  Likewise, you will have to 
decide if you still want a forwarding mail address in Vancouver which was 
required for our BC Extra-Provincial Society registration.  

I also have a local PO Box that things were sent to so eartclassmail could 
be avoided.  I suggest renewing it for another year (~$120) and I will 
volunteer to watch it and forward anything onto you guys (will scan and shred 
for free ;-) ).

Sorry, that's a heap of a brain dump!

To summarise:
* follow up with your local TD contact
* identify new credit card to use with recurring services (even temporarily)
* change main contact addresses to earthclassmail box
* identify main address for Canadian contact (I can then cancel Vancouver 
forwarding)
* renew PO Box which is currently used for bank statements, contrib 
agreements, cheques from sponsors, some other official stuff, etc.

Make sense?  Again, sorry, but wanted to get it written down.  We can come 
back to it as/when you are ready to deal with it.

Have a great day,
Tyler