[OSGeo Finance] Account updates and a few other next steps

[Tyler Mitchell (OSGeo)]

> If I can't get a new TD one quickly after meeting them, then I can use a
> personal one which is otherwise currently unused

Works for me.  I suspect you'll need motions from the board documented before 
you can get a business VISA from them.  They'll let you know - I understand 
some of the requirements are different in Quebec, yet, the account is still 
technically in BC.  Hmm...

> > * change main contact addresses to earthclassmail box
> > * identify main address for Canadian contact (I can then cancel Vancouver
> > forwarding)
> 
> Is this canadian address only for the BC Extra-Provincial Society
> registration. What else goes there? I'm guessing they don't like the PO
> Box for that? I'd have no problem using Mapgears' address for this if
> that works. It's our business address, not likely to change anytime
> soon, and it's already the home address of the OSGeo-Quebec local chapter.

You are right - they didn't like the PO Box. The registration was required 
solely for setting up the Canadian-based bank accounts.  Yes, a twisted web of 
requirements for trying to make it easy ;-)

It's listed as our main contact address here:
http://www.osgeo.org/feedback

Sometimes contributor agreements end up there, but I think we can change it to 
your address and that would work well enough.  Worse case would be some 
bounced mail with the sender having to look up the right address again :)
 
> If yearly reports
> are required then we may be better cancel it... knowing why it was
> required in the first place may help make that decision.

Yes, the society act required annual reports - basically a list of new 
directors and a note about when the AGM was held.  A local lawyer filed that 
for me.

> > * renew PO Box which is currently used for bank statements, contrib
> > agreements, cheques from sponsors, some other official stuff, etc.
> 
> I wonder if we could keep the PO Box and use the Canada Post mail
> forwarding service to have all mail forwarded here? It's something like
> 30$ for 6 months IIRC. This way we keep the same PO Box address as
> before but you don't need to deal with it personally.

If you have a new address that goes to your business then I suggest dropping 
the PO Box.  I was using it just so I didn't have my home address on stuff, 
which isn't a problem if items are mailed to MapGears instead directly.  

I have been getting some (gratis) geo magazines and my personal VISA 
statements sent there (plus junk mail of course :P ), so I wouldn't actually 
mind monitoring it a bit longer to make sure that stuff is changed over 
properly.  There really is very little traffic - a couple pieces per month.

Now that I think about it, I might end up wanting a PO box anyway for future 
business stuff, so I could even just renew it personally at the end of the year 
and still keep an eye on it for you.  Of course if you still want it, that's 
fine too and we could set up the forwarding.

Too much to think about this late in the week ;-)

Thanks,
Tyler