[FOSS4G-Oceania] FOSS4G SotM Oceania 2020 Hub Managers meeting 2020 10 06

[Jonah Sullivan]

The notes from today's Hub Managers meeting can be found in this folder
<https://drive.google.com/drive/folders/1s-NBnEBa2YEvk4p_E4Ac-QdkeyD6X_0L?usp=sharing>
and below.

I CC'd everyone because we have some new hubs and new hub managers, so you
probably got two of these emails. Please ensure you're signed up to the
email list <https://lists.osgeo.org/mailman/listinfo/foss4g-oceania> for
future communications.

Send an email to the email list or myself to get access to ti.to or to get
a website going for your hub.

FOSS4G SotM Oceania 2020 Hub Managers meeting 2020 10 06
Attendees

   -

   Dawn Hendrick (Hobart)
   -

   Gerard Stewart (Canberra)
   -

   Jonah Sullivan (Canberra)
   -

   Alex Leith (Hobart)
   -

   Gary Searle (Cairns)
   -

   John Bryant (Perth)
   -

   Rafael Molina (Launceston)
   -

   Alan Cheung (Auckland)
   -

   Robert (Kiribati)
   -

   Hans Wurzel (Cairns)
   -

   Julie Callebaut (Apia)
   -

   Desiree (Cairns)
   -

   Edoardo Neerhut (Melbourne)
   -

   Henry Walshaw (Melbourne)
   -

   Greg Lauer (Brisbane/Auckland)
   -

   Linus (Marshall Islands)

Apologies

   -

Outstanding actions:

   -

   ACTION: Greg to resolve Australian GST question about donations
   -

      Alex and Greg: we do need to charge GST in Australia for Australian
      Hubs. We can’t accept donations (i.e., tax deductible). We can invoice or
      sell tickets.
      -

   ACTION: LOC to reconfigure the prospectus for the hubs to use (shall be
   available next week)
   -

   ACTION: LOC to send out a call for presentations (3 responses so far)
   -

      Nominate which hub you’d like to attend or present to
      -

         Could also become a part of an online resource
         -

      How long
      -

      Title
      -

      Live / recorded / in-person
      -

   ACTION: Hamish to provide quick tutorial for hub websites
   -

   ACTION: LOC to improve description of conference on the website
   -

   ACTION: LOC to set up a print-on-demand system for Conference Swag
   -

   ACTION: LOC to remove “online” from conference logo (github issue 57
   <https://github.com/foss4g-oceania/foss4g-sotm-oceania-2020/issues/57>)
   -

   ACTION: LOC to send link to logo assets folder

Agenda

   -

   Sponsorship
   -

      Budget
      -

      Prospectus
      -

         Old Sponsorship Prospectus
         <https://docs.google.com/presentation/d/1dERFhYruRW8FSiDOlWHeP7fRpKcco7grzOCNyPAbouk/edit?usp=sharing>
         -

         Perth prospectus
         <https://drive.google.com/file/d/1I4hBEBEUms_PrOB4zCbVre4f2Zasg5X3/view?usp=sharing>
         - feel free to borrow from this
         -

   Logistics
   -

      Event Funding
      -

         Known expenses can be disbursed by OSGeo Oceania before payment
         -

            Then reconciled after the event
            -

         Tickets (via Tito) will go to OSGeo Oceania and then disbursed
         after the event
         -

         Tax
         -

            NZ tax not required (under the threshold)
            -

            AU GST must be collected
            -

      Call for presentations
      -

         Centralised?
         -

         Information required?
         -

      Conference Website
      -

         https://foss4g-oceania.org/
         -

         Hub website:
         -

            Perth website as a template
            -
               -

            External services (meetup, eventbrite, etc)
            -

            Pull request manager?
            -
         -

      Ticketing:
      -

         Tito must be used for non-free events - email the distribution
         list to request a Tito event and access
         -

         Demonstration by Hamish
         -

         Ti.to allows for donations instead of charging for tickets, but
         these will still attract tax for Australian locations.
         -

         Please ensure for Australian locations you create a TAX called GST
         at 10%. This should be added to all tickets as ‘inclusive’
         -

         -

         Super brief documentation:
         https://docs.google.com/document/d/14QDF-TUagUj4cOPYXarr64TvrTU4vCp7EZ_hA9k8RcI/edit#

         -

      Timing
      -

         Meeting planner
         <https://www.timeanddate.com/worldclock/meetingtime.html?iso=20201120&p1=196&p2=152&p3=927&p4=82&p5=282>
         -

         2 hours where we can have common content that is live and
         interactive. It will be late afternoon in Apia (3-5pm) and in
the morning
         in Perth (9-11am).
         -

      Communications
      -

         https://lists.osgeo.org/mailman/listinfo/foss4g-oceania
         -

   Perth hub Google Drive docs
   <https://drive.google.com/drive/u/0/folders/1Xdkdtem4EqxjeUUb1OmntFPRrqfs5LQj>
   (feel free to pilfer!)
   -

   Questions from hubs:
   -

      confirm video stream time - 9-11 Perth or 3-5 Apia? they're different
      times
      <https://www.timeanddate.com/worldclock/meetingtime.html?iso=20201120&p1=196&p2=152&p3=927&p4=82&p5=282>
      :)



   -

   Do any of the other hubs have a privacy policy for data collection?



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